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Finance Officer

Baghdad (Iraq)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Baghdad (Iraq)
  • Grade: LICA-8, Local Individual Contractors Agreement - Junior level
  • Occupational Groups:
    • Banking and Finance
    • Operations and Administrations
  • Closing Date: 2019-10-23

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Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

UNOPS Hub in Amman

The UNOPS Hub in Amman implements projects in Jordan, Lebanon, Iraq, Syria, Turkey, and Yemen, in partnership with bilateral donors, national governments, and other UN agencies.  With an established presence across the region, the office runs operations including large-scale procurement, project development, and technical management, and provides financial, human resources, and infrastructure-related services. The functional objective of UNOPS Hub in Amman is to deliver its projects in an efficient and effective manner and in line with the principles, rules and regulations of UNOPS, in order to support the response to the current needs and national priorities in the region. 

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

UNOPS is committed to achieving a fully diverse workforce.



Functional Responsibilities

Under the direct supervision of the Project Manager, the Finance Officer provides advisory, management, and planning services to  ensure compliant planning, administration, and management (including budget, treasury and cash management) of the Business Unit’s financial resources; and maintains oversight  and control of Programme financial activities,  providing value-added advisory services.

1.       Implementation of operational strategies and procedures

2.       Budget Preparation and Management

3.       Cash Management and Treasury

4.       Control of Accounts and Payments

5.       Team Management

6.       Knowledge Building and Sharing

1.       Ensures administration and implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:

  • Full compliance with UN/UNOPS rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
  • Implementation of cost sharing and trust fund agreements, elaboration of conditions of contributions within the office’s resource mobilisation efforts.
  • Implementation of cost saving and reduction strategies in consultations with office management.

2.       Budget preparation and management: Ensures and is accountable for the following:

  • Coordination of the preparation of the field operating budget; review of budget submissions, regular analysis and reporting on the budget approvals and the delivery situation; monitoring of expenditures against budget allotments and reporting on variances.
  • Identification of administrative budgetary requirements; provision of guidance on guidelines for budget preparation.
  • Review and update of guidelines, procedures in light of changing circumstances or for the purpose of complying, streamlining and/or strengthening of existing financial and budgetary procedures
  • Review, analysis and revision of data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements submitted by project managers; review of budget proposals for reasonableness, consistency with the organizational goals and priorities.
  • Monitoring of budget implementation, expenditure levels against allotments and determination/recommendation of reallocation of funds when necessary
  • Status of budgetary allocations monitored on an ongoing basis; networking with clients to strengthen budget management and take corrective actions when required.  Provision of information to supervisors and other UNOPS staff at HQ on the results of the investigation when satisfactory answers are not obtained.
  • Collaboration in the improvement of the UNOPS Project Budget formulation system, with the cooperation of the Information Technology, ensuring relevance of system at all times by updating and proposing change to facilitate financial management of project and enhance financial reporting.
  • Review and appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures

3.       Cash management and treasury: Ensures and is accountable for the following:

  • Organization and oversight of cash management processes, including liquidity management, recommendation of imprest level, risk assessment, bank relationship management, timely accounting and reconciliation of all transactions, security for cash assets on site.
  • Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements; identification and recording of receipts for income application.
  • Establishment of efficient local banking arrangements and compliance with local financial and banking regulations
  • Building of project capacity to effect payments using ERP/OneUNOPS and/or Imprest Accounts.
  • Monitoring of the delivery and income of the Fund
  • Discussion and communication with the Programme Support Officer the savings or potential concerns that may require further review.

4.       Accounts and payments: Ensures and is accountable for the following:

  • Analysis and elaboration of proposals for the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in ERP; payrolls are duly prepared; travel claims and other entitlements are duly processed.
  • Quality control of the account by performing ongoing review, analysis and reconciliation of accounts. Investigation of discrepancies and initiation of timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
  • Control of the Accounts Receivables for UNOPS projects and follow up with partners on contributions, maintenance of the General Ledger.
  • Ensuring proper maintenance of the field financial accounts; preparation of financial records, statements and reports as required or approval of the work of subordinates; coordination of field replies to internal and external audit queries;
  • Ensuring proper receipt, management, safeguarding and disbursement of payments handled by the field; review, modification, initiation and implementation of internal control procedures in coordination with Headquarters;
  • Proper control of the supporting documents for payments; preparation of all types of vouchers; Pay Cycle and payments execution;
  • Preparation of timely financial reports for submission to the funding agency in accordance with UNOPS rules, and in line with the established procedures;
  • Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions;
  • Ensuring proper maintenance of the Accounts Receivables for UNOPS projects and follow-up with partners on contributions, deposits creation in ERP and their application to AR pending items.

5.       Knowledge building and knowledge sharing.

  • Organize, facilitate and/or deliver training and learning initiatives for personnel on Finance related topics.
  • Contribute to Financial management knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in financial management.
  • Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

6.       Team Management

  • Facilitate the engagement and provision of high quality results and services of the team supervised through effective performance management, coaching, and promotion of learning and development.
  • Provide oversight, ensuring compliance by team members with existing policies and best practices
Impact and results

The effective and successful achievement of results by the Finance Officer directly impact on the availability of UNOPS’ financial resources to effectively develop and implement the organization’s programmes and projects.  It enhances the organizations financial and programme performance, demonstrating UNOPS’ effective stewardship of donor and partner funds. These promote the credibility of the organization as an effective service provider in project services and management.


Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

  • Bachelor Degree or equivalent in Business Management, Finance, Accounting or related fields is required.

  • Minimum of two years of professional-level experience in accounting with responsibility for project accounting and preparation of financial statements in an international organization in providing financial management services;

  • Knowledge of UNOPS financial rules and regulations; working knowledge of ERP (particularly Agresso), experience with MS Office 2003/or newer versions, and financial management, using electronic systems, environment and are desired.

  • Relevant certification in financial management or accounting a distinct advantage.
  • Fluency in English and Arabic languages is required

Contract type, level and duration

Contract type: Local ICA Specialist
Contract level: LICA 8

Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance 


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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