Field coordinator (M/F) - Yangon, Myanmar

For more than 30 years, Médecins du Monde (MdM), a campaigning medical organization committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. Those working for this independent organization do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations. MdM France currently works in 35 countries across all continents where it focuses on 5 priority thematic areas: caring for the health of migrants and displaced persons, promoting sexual and reproductive health, combating HIV and reducing the harm and risks associated with drug use, crises and conflicts and, health and Environment.

MdM has been operating in Myanmar since 1994. Its main programme delivers comprehensive Harm Reduction and HIV/AIDS prevention and care, focusing on the high-risk groups of people who inject drugs in Kachin State and Female Sex Workers and Men having Sex with Men in Yangon area with strong emphasize on peer led outreach and community mobilisation. In addition, MdM provides capacity building on harm reduction to local organisations who are involved in Harm Reduction program in Kachin as well.

A comprehensive Harm Reduction programme aiming at increasing access to HIV/VHC prevention and care services, in Yangon and Kachin, targeting most-at-risk groups (sex workers, men having sex with men, people who inject drugs). In Kachin, MdM-F implement harm reduction program in three sites (Myitkyina, Moegaung, Hopin) for People Who Inject Drugs (PWID) providing a comprehensive package of services. Activities include Needle and Syringe Exchange Program (NSEP), condom distribution and promotion, HIV Testing and Counselling (HTC), Hepatitis B testing and vaccination, Hepatitis C virus (HCV) screening, enrolment of HIV positive clients into ART care (a cohort of 2000 patients at the end of 2018), Sexually transmitted infections (STI) and TB screening and treatment services, methadone maintenance treatment (MMT), Isoniazid Preventive Therapy (IPT) and targeted Information, Education and Communication (IEC), community based overdose prevention and management and gender sensitive services. Current and future strategy focuses on enhancing quality of services supporting local organisations and health system in scaling up and provision of health services for PWID; the programme is currently funded by Global Fund, USAID.

From mid-2019, HCV treatment will be integrated with objective to reduce Hepatitis-C-related morbidity and mortality among HCV positive people who inject drugs in MdM Harm Reduction Program in Kachin state. The programme is a collaborative initiative of MdM, Save the Children (Principal Recipient for Global Fund) and MSF-Swiss. The program will be implemented in coordination with national hepatitis program and local authorities.

TASKS AND RESPONSIBILITIES:

Under the supervision of the general coordinator, the field coordinator is responsible for the implementation of MdM strategy in Kachin including coordinating, consolidating, and ensuring smooth implementation of the mission strategy and operations' activities and compliance of logistic, human resource, administration and security procedures of MdM Kachin projects, currently implemented in 3 operational bases and one coordination office.

The field coordinator is the direct line manager of the Kachin coordination team: field program coordinator (expatriate), networking and partnership coordinator, finance manager, human resource manager and logistic manager. He/she is also the direct line manager of 3 program managers of three implementation sites (Myitkyina, Moegaung and Hopin).

More specifically, you will be in charge of:

PROGRAMME COORDINATION

-planning, implementing, monitoring and evaluating the MdM program in Yangon. You will supervise the overall implementation against contracted outputs and outcomes, and ensure that MdM and donor audits recommendations are carefully followed and implemented.

-ensuring the compliance of the harm reduction programme activities with MdM strategy, principles and guidelines, in coordination with the field program coordinator in Kachin and general coordination in Yangon.

-ensuring good coordination between the logistics, administrative and programme departments in Kachin, for a smooth implementation of all activities.

-participating in the MdM Myanmar strategy and programme design, in implementing management procedures and decisions, and in relaying national coordination decisions and information to Kachin team.

HUMAN RESOURCES AND TEAM MANAGEMENT

-managing the Kachin HR manager, who receives technical support from the HR coordinator in Yangon (in absence from HR officer for International Missions in HQ) to ensure compliance with donor procedures and the national administrative and legal regulations.

-defining the general organisation of the intervention sites and teams, managing and supervising the Kachin coordination team and ultimately taking final management decisions for Kachin staff.

-ensuring smooth communication between team members and ensuring that all staff benefit from clear and measurable objectives and development plans.

-ensuring that MdM is compliant with all HR guidelines in coordination with HR manager in Yangon.

-ensuring that MdM Myanmar HR guidelines and procedures are in line with MdM France and are updated regularly with the HR coordinator.

LOGISTICS SUPERVISION

-managing the Yangon logistician, who receives technical back up from the logistics coordinator in Yangon CCO.

-ensuring high quality supply chain and asset management, and ensuring that programme needs are met in compliance with donor and MdM regulations.

-making sure that MdM Myanmar guidelines and procedures are in line with MdM France and are updated regularly with the HR coordinator (in absence from HR officer for international mission and HR career manager from HQ)

-ensuring the appraisal of his direct team according the MdM France HR policy (annual or at the end of contract).

LOGISTICS SUPERVISION

-managing the Kachin logistics manager, who receives technical management from the logistics coordinator in Yangon.

-ensuring to procurement processes in Kachin, so that it complies with donor and MdM regulations.

-supervising the Kachin logistics manager to ensure high quality supply chain and asset management, so that programme needs are met in compliance with donor and MdM regulations.

-guarantying, through Kachin logistic manager, that fleet management processes in Kachin comply with donor and MdM security rules.

-ensuring that all program items are properly handled at the end of the program whether through donations or transfer.

ADMINISTRATIVE AND FINANCE SUPERVISION

-managing the Kachin finance manager, who receives technical back up from the finance coordinator in Yangon, to ensure compliance with donor and MdM financial procedures.

-managing the overall budgets which includes also transparency of fund use and all programmatic expenditure.

-giving approval for expenses, based on donor procedures and MdM internal guidelines.

-in collaboration with senior team members of Kachin, the field coordinator has to develop the new budget proposals for donors, preparation of annual budgets and monthly budget follow up analysis.

-overseeing compliance with and respect for agreements and contracts and transparency of fund use in programmatic expenditure.

RELATIONS WITH GOVERNMENT, DONORS AND OTHER STAKEHOLDERS

-representing MdM in Yangon and works in close coordination with senior national staff and coordinators to ensure consistent and relevant MdM representation.

-carrying out frequent representation activities to build and maintain a supportive environment for MdM programmes in Kachin, in close collaboration with the national initiatives piloted from Yangon.

-representing MdM with local donors and plays a lead role in organising donor visits in Kachin.

-ensuring a quality partnership with the relevant organizations engaged in harm reduction activities and local authorities.

SAFETY RULES IMPLEMENTATION

-the field coordinator is responsible for the safety and security of MdM team member, sites and goods in Kachin State. Kachin is an area of a protracted crisis including IDPs camps, regular security incidents between armed forces, regular landslides and potential floods.

-ensuring the safety and wellbeing of MdM teams in a context where staff involved in Harm Reduction activities can be subject to harassment by local authorities.

-conducting analysis of the context and security conditions, with a view to shape and adapt safety and security rules with the approval of the general coordinator.

-ensuring the implementation of security rules and procedures, including providing briefings about safety and security when required.

REPORTING and COMMUNICATION

-reporting on the MdM activities implemented in Yangon to the line manager; and ensuring that Yangon office submits reports in a timely and qualified manner.

-supervising the drafting of donor reports for activities implemented in Yangon, and of narrative, financial, intermediary and final reports, and making sure that they are written in line with donor requirements.

-relaying relevant information from Myanmar coordination tam to Yangon teams and vice versa, organises consultations and provides feedback when required.

CONDITIONS OF EMPLOYMENT:
Status : Employee Contract : Fixed-term contract
Duration : 12 months

Starting date: 08/07/2019
Gross monthly salary: 3042 euros
Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
Guesthouse housing
22.5 RTT (recovery days) per year
5 weeks of paid leaves per year.
Health insurance (60% covered by MdM and 40% by the employee)
Insurance (repatriation…)
Punctual teleworking agreement (after 6 months)
Médecins du Monde promotes trainings and internal mobility
Single posting

SKILLS AND EXPERIENCE NEEDED:
Required skills:
At least 3 years’ project coordination experience in development/humanitarian context.
Extensive experience in project cycle management, management tools and M&E mechanisms.
Team manager with a strong leadership.
Experience in partnership development with local authorities.
Excellent English writing/speaking skills.

Appreciated qualifications:
Past experience in HIV/Harm Reduction related interventions is an asset.
Past experience with Global Fund and/or USAID funds.
Knowledge of Myanmar/region environment a strong asset.

Personal Skills
Ability to work under a minimum of supervision.
Strong problem solving and organisational skills.
Strong team spirit.
Ability to classify and to manage priorities.
Listening and diplomacy skills.
Capacity to work and to live in a multicultural environment.

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED
Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
MdM stands up for the integration of people living with disabilities and fights against discrimination.

Please apply using the following link: http://www.jobs.net/j/JEDHwQuL?idpartenaire=128