Project Assistant

• Conduct, analysis and presentation of research results and coordinating with data sources for preparation and delivery of outputs/reports
• Provide inputs in the elaboration of work plan
• Assist in arranging logistics, preparing agenda and coordinating with related stakeholders for organising workshops as and when required
• Assist in minutes taking for programme/project meetings 
• Assist in coordinating of planned events of the project
• Assist in preparation of the project reports

• Compilation and preparation of briefing and presentation materials, speeches, background information and documentation for meetings and missions.
• Translation of simple correspondences from Bahasa Malaysia to English and vice versa, when needed.
• Maintenance of records/ documents/ files relating to the project in a user friendly manner 
• Be responsible for assigned correspondence and other admin tasks including creating E-requisitions
• Arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents
• Administrative support to conferences, workshops, retreats
• Arrangement of vehicle transportation, regular vehicle maintenance and insurance
• Assistance in proper control of supporting documents for payments and financial reports
• Check related forms delivered by Implementing partners for completion before submitting to the Finance Assistant for verification
• Proper receipting of goods and services 
• Preparation of routine correspondence, faxes, memorandum and reports to partners
• Extracting, inputting, copying and filing data from various sources as required
• Maintain a proper filing system for financial records ensuring safekeeping of confidential materials
• Assisting in organizing, executing and coordinating logistical requirements by drawing up an event time-line, programme schedule and checklist for successful holding of events
• Extraction of data from various sources.
• Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to head of unit.
• Assistance in the preparation of budget, provision of information for audit.

• Synthesize and document lessons learnt and best practices;
• Support the development of knowledge products;
• Sound contribution to knowledge networks and communities of practice.

• Demonstrates integrity by modelling the UN’s values and ethical standards (human rights, peace, understanding between peoples and nations, tolerance, integrity, respect, results orientation (UNDP core ethics) impartiality; 
• Promotes the vision, mission, and strategic goals of UNDP; 
• Facilitating and encouraging open communication in the team, communicating effectively 
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favouritism.

• Highly developed research assistance skills;
• Strong analytical skills, and ability to rapidly analyse and integrate diverse information from varied sources
• Computer literate; must be able to use the Internet and other research effectively.
• Identifies priority activities and assignments;
• Teamwork - excellent interpersonal, organizational and management skills and ability to work within multi-disciplinary teams.

• Able to manage complex problems proactively and effectively;
• Ability to operate effectively in a changing and complex environment, and to produce results under stress;
• Consistently approach work with energy and a positive, constructive attitude;
• Demonstrate openness to change and ability to manage complexities;
• Strong analytical capabilities;
• Strong interpersonal and communication skills.

• 5 years of experience (with Bachelor degree) or 3 years (with Master degree) in similar position at the national and/or international level, 
• Experience in conducting research, analysis and generating reports in desirable;
• Experience in working with public or private research institutions or think tanks is desirable;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages;
• Working knowledge in ageing studies an added advantage;
• Knowledge in project management an asset;
• Previous experience in UNDP would be an advantage.

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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