By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Project Specialist, Procurement, SDU, UNDP

Nur-Sultan

  • Organization: UNDP - United Nations Development Programme
  • Location: Nur-Sultan
  • Grade: Consultancy - SB-3 (SC6/SC7), Service Contract, Local Contractors Agreement
  • Occupational Groups:
    • Development Cooperation and Sustainable Development Goals
    • Environment
    • Procurement
    • Resilience and Climate Change
    • Project and Programme Management
  • Closing Date: Closed

Background

UNDP has been supporting the Government of Kazakhstan in developing and implementing several GEF and other donors-funded nature resources management and climate change adaptation projects. 
 
The project “Energy Efficient Standards, Certification, and Labelling for Appliances and Equipment in Kazakhstan” will seek to fill both regulatory and informational gaps by supporting the government of the Republic of Kazakhstan in developing and implementing minimum energy performance standards (MEPS)  and high energy performance standards (HEPS) , as well as an EE labelling system.  MEPS and HEPS will transform the market in concert, as MEPS define a new floor, pushing the entire market upward, while HEPS and labels define a new ceiling, pulling the market toward accelerated innovation. 
 
The objective of the project “De-risking Renewable Energy Investment in Kazakhstan” is to promote private sector investment in renewable energy in Kazakhstan to achieve Kazakhstan’s 2030 and 2050 targets for renewable energy. The project targets both large-scale and small-scale renewable energy. The goal of this project is to achieve energy market transformation in Kazakhstan by significantly scaling-up the deployment of renewable energy in electricity generation, from a 0.77% share of renewable energy to a 10% share by 2030, which makes for 10-fold increase in renewable energy-based energy generation to be facilitated by the project. In large-scale renewable energy, the project will promote Kazakhstan as a prime destination for international investment. Technologies will include wind energy and solar photovoltaic (PV). In small-scale renewable energy, the project will promote investment in “RES for urban life”, on-grid small-scale renewable energy applications, targeting urban households and businesses; and “RES for rural life”, both on-grid and off-grid small-scale renewable energy applications, targeting farms and rural SMEs.
 
The objective of the project “HCFC Phase-out in Kazakhstan Through Promotion of Zero ODP Low GWP” has been designed to accelerate HCFC phase-out to achieve the revised compliance objectives, as agreed to by Decision XXIX/14 and sustainably reduce the servicing tail as mandanted by the Montreal protocol. It includes the facilitation of implementation of upgraded national legislation on control of import/export and use of HCFCs, other ODS and ODS alternatives; improvement of Customs training capacity; demonstration of zero-ODP and low-GWP energy efficient technologies in the refrigeration, air conditioning and foam sectors; and completing the upgrading and strengthening of the servicing sector capacity including training of technicians and upgrading of HCFC recovery and recycling systems. The project also provides solid support to the PU foam sector support through conversion of two system houses to non HCFCs technologies in their premixed polyol blends.  Such capacity building and technology conversion works will be closely followed by awareness activities on issues related to the Ozone Layer destruction and HCFC phase-outm and by gender mainstreaming efforts in the context of the final ODS phase out.
 

Duties and Responsibilities

The Project Procurement Specialist will provide support to the Project Manager (PM) and Project Assistant (PA) in implementation of three projects everyday activities. The Procurement Specialist will be responsible for day-to-day activities on financial support and procurements of goods and services for the project including effective accounting of the project funds and financial reporting in line with UNDP requirements and procedures.
 
Procurement:
  • Ensure full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies;
  • Prepare procurement plan(s) for the project and ensure systematic monitoring and update of procurement plan in line with UNDP rules and regulations;
  • Ensure implementation of a sourcing strategy for each tendering process through market research and cost estimation;
  • Organize the procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations;
  • Create vendor profile in Atlas; 
  • Submit a procurement process to relevant Procurement Committees’ review;
  • Prepare a draft contract based on the results of the procurement process; 
  • Ensure sound contract management and monitoring; initiate a request for any changes to the contract, if required;
  • Monitor the contract implementation and prepare a performance evaluation form;
  • Create an e-requisition based on the signed contract, monitor requests for payment in Atlas;
Finance and Admin assistance in project implementation: 
  • Assist in preparing the annual/quarterly or monthly where relevant project budgets, financial statements, cost analysis and payment categories, etc; 
  • Prepare, where necessary, the project budgetary revisions (at least once a year);
  • Maintain the annual project expenditures monitoring ensuring the compliance with an established work plan and budget; 
  • Prepare the annual and quarter reports;
  • Monitor and control the advance payments and other financial reporting; 
  • Maintain the data log; enter, revise and update and archive data as required; 
  • Contribute in organizing and logistics of the workshops, meetings, delegations, field studies etc.;
  • Assist in project asset monitoring.
Impact of Results
  • Efficiency of the project procurement and success in implementation of project operational strategies;
  • Accurate analysis and presentation of information, well organized transparent procurement processes ensuring timely delivery;
  • Impact on the overall project efficiency in financial resources management contributes to success in implementation of project activities;
  • Accurate analysis and presentation of financial information enhances UNDP credibility in use of financial resources and proper financial process management.

Competencies

Core Values:
  • Demonstrates integrity by modeling the UN’s values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Treats all people fairly without favoritism.
Professionalism:
  • Understands the main processes and methods of work regarding to the position;
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
  • Identifies new and better approaches to work processes and incorporates same in own work;
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
  • Demonstrates good knowledge of information technology and applies it in work assignments.
Management and Leadership:
  • Focuses on impact and result for the project and responds positively to feedback;
  • Builds strong relationships with staff and project partners;
  • Remains calm, in control and good humored even under pressure.

Required Skills and Experience

Education:
  • Bachelor’s degree, preferably in economics, accounting, financial management or business administration. Specialized certification in procurement is a strong asset
Experience:
  • As minimum 6-years of relevant work experience in procurement and administrative/or financial support at the national or international level;
  • Experience in handling web-based management systems, sound knowledge or Windows environment. 
Language Requirements:
  • Fluent in English and Russian;
  • Knowledge of Kazakh will be an asset.

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

This vacancy is now closed.
However, we have found similar vacancies for you: