By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Administrative Officer

Dili

  • Organization: WHO - World Health Organization
  • Location: Dili
  • Grade: Mid level - P-3, International Professional - Internationally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • SE_TLS WR Office, Timor-Leste
  • Closing Date: Closed

OBJECTIVES OF THE PROGRAMME

The objective of the Programme is to deliver WHO core functions at the country level, with a particular focus on the Organizations's directing and coordinating role for international health as expressed in the Constitution. Within this framework, the specific activities including support to the Government in the formulation, implementation and evaluation of national health policies, strategies and plans and development and management of WHO technical cooperation programmes at the country level.

The immediate unit objective is to facilitate programme delivery by providing timely managerial and administrative services to programme delivery collaborators, staff and consultants in all aspects of administrative and financial operations including budget and finance, human resources, fellowships, procurement, travel, ticketing and transportation, logistics, building management, safety and security of staff, information technology including GSM operations, telecommunications, publications dissemination, media, protocols and public relations. Further, to provide accurate guidance, information and practices which lead to full compliance and accountability with the Organization's established rules and regulations.


DESCRIPTION OF DUTIES

Under the direct supervision of the WHO Representative, and the general guidance of the Director, Administration and Finance for the South-East Asia Region, the incumbent performs of the following duties\:

Administration

1. Directs, manages and advices staff in delivering a full range of administrative services in support of programme implementation, budget and finance, human resources, procurement, travel, ticketing and transportation, fellowships, building management, security of office premises and staff safety, telecommunications, information technology including GSM operations, and asset management;

2. Provides the WHO Representative, and other staff at WCO, field offices and Projects, sound advice and analysis on all areas of administration, including compliance to WHO administrative and financial rules, policies and practices;

3. Provides analysis and advice to the WHO Representative and senior staff on management of Awards, Imprest accounts and banking and cash transactions; oversees proper reconciliation and reporting of these functions;

4. Actively advises procurement of services required for management of country office or for support of technical programs, participating in local contract committees and ensuring best value for money in procurement practices;

5. Reviews the administrative and financial services operations including the anticipated needs of resources and creates innovations for improved efficiencies and effectiveness.

6. Coordinates identification, planning and implementation of Staff Development and Learning activities to reinforce the importance of managerial and administrative excellence for realization of programme objectives;

7. Assists the WR in establishing and maintaining an efficient and effective compliance programme within the office, including heightened awareness of Standards of Conduct and Compliance requirements;

Programme

8. Provides sound advice in the country programme budget and work planning formulation, financial monitoring and evaluation, including liaison with national authorities, UN agencies and other development partners in administrative and related areas;

9. Support the WHO office and national authorities in coordinating resource mobilization and follow up bilateral or multilateral pledges and other contractual instruments to ensure conformity and compliance with WHO policies and administrative provisions;

10. Liaises with WHO Country Office technical units and Regional Office staff and informs WR on the implementation status/deadlines, to ensure optimal utilization of allocated financial resources;

Coordination

11. Represents WHO and participates actively in the UN Operations Management Team and other interagency meetings; shares relevant information with colleagues, and ensures implementation of decisions taken by the heads of the agencies;

12. Liaises with Government departments and other diplomatic missions to ensure timely approval of visas, work permits, VHF/HF radio licenses, vehicle imports, and resource mobilization, as well as issues of common interest;

13. Coordinates with the United Nations Department of Safety and Security (UNDSS) and SEARO focal point for Security, to ensure MOSS compliance and timely reports of security related incidents; disseminate security and travel advisory and arrange security briefings and training of staff.

14. Performs other duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential\: University degree in public administration or business administration, or related field.

Desirable\: Training in HR, accounting, finance, monitoring and evaluation

Experience

Essential\: At least five years of experience in a range of administration and management, including supervision of staff.

Desirable\: WHO/UN/healthcare Organization experience of working in a developing country or interaction with national authorities.

Skills

Thorough knowledge of administrative, financial and management principles and practices. Proven skills in project planning. Demonstrated ability to act independently and exercise sound judgement. Ability to represent the Organization in dealing with Government, UN agencies and other development partners. Ability to work under pressure. Excellent advocacy and inter-personal skills, tact and diplomacy. Ability to use MS office and enterprise-wide integrated administrative and program planning software.

Other skills (eg. IT)\: Proficiency in Microsoft Office Suite, and working knowledge of ERP applications.

WHO Competencies

  • Teamwork
  • Respecting and promoting individual and cultural differences
  • Communication
  • Creating an empowering and motivating environment
  • Ensuring the effective use of resources

Use of Language Skills

Expert knowledge of written and spoken English. Working knowledge of local language is an advantage.


REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 60,233 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2510 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • Please note applications should be submitted through WHO's online recruitment portal. Please visit www.who.int/careers to complete an online profile and to apply to this vacancy.
  • A written test may be used as a form of screening.
  • The written test for shortlisted candidates will be tentatively be held in week starting 2 December 2019. Candidates are advised to make themselves available during that period.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • Staff members in other duty stations are encouraged to apply.
  • WHO is committed to workforce diversity.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • WHO has a mobility policy which can be found at the following link\: http\://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
  • Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
  • For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.
This vacancy is now closed.
However, we have found similar vacancies for you: