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UNICEF Zimbabwe is inviting applications from national individual consultants for a Supply Distribution and Monitoring consultancy (6 months)

Harare (Zimbabwe)

  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Harare (Zimbabwe)
  • Grade: Consultant - Contractors Agreement - Consultancy
  • Occupational Groups:
    • Education, Learning and Training
    • Supply Chain
    • Logistics
    • Monitoring and Evaluation
    • Information Technology and Computer Science
    • Children's rights (health and protection)
    • Transport and Distribution
  • Closing Date: 2019-11-17

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The consultant will monitor procurement and distribution of education supplies to districts and schools as part of the regular Cyclone Idai recovery programme and response to drought affected areas.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, quality education!

TERMS OF REFERENCE

Objectives

The goal of this consultancy is to support the Education programme in:

  • Monitor procurement and distribution of education supplies to districts and schools as part of the regular Cyclone Idai recovery programme and response to drought affected areas
  • Monitoring, tracking and documenting the distribution of procured materials at school level

 Methodology

The consultant will be largely based in the field (Chimanimani), and will work closely with the Supply Sections of UNICEF Zimbabwe and will liaise with the Ministry of Primary and Secondary Education relevant departments as well as the affected district education offices and their provincial authorities. She/he will conduct regular monitoring visits to the affected areas where supplies are to be delivered to schools and will ensure full end-user utilization.  Monthly reports will be required.  The incumbent is to also work with UNICEF education Specialist in charge of education management information service (EMIS) to get the updated school data.

Key Expected Outputs

The expected outputs are:

  1. Monitor the procurement plan for the affected areas and in collaboration with the procurement officer prepare distribution list and support distribution to targeted schools.
  2. Monitoring reports outlining schools that receive the supplies, number of beneficiaries (disaggregated by sex) amount, and identify any gaps. Report should include end-user monitoring update.
  3. Monitor school attendance in both Cyclone and drought affected areas through the SMS to schools and with support from the UICEF Education Specialist.

Scope of Work

The consultant will support the completion of the following tasks:

  • In collaboration with the UNICEF emergency and logistics colleagues, closely track procurement and distribution of UNICEF education in emergency supplies (temporary learning spaces and teaching and learning materials and resources) to both cyclone and drought affected areas
  • Liaise with the Supply and Logistics section and transporters for smooth transportation of all procured materials including kits and for early detection of issues and challenges
  • Lead distribution of the supplies and monitor delivery of the supplies to relevant education authorities and schools
  • Analyze data from field monitoring assessments and reports to identify and report on any gaps in the distribution of UNICEF education in emergency supplies
  • Maintain updated list of education supplies and gaps that need to be procured.
  • Ensure warehousing of education supplies are adequate and according to security standards.
  • Coordinate with other Education Cluster partners on supply distribution needs
  • Monitor and report on the progress of other UNICEF interventions such as school feeding and psychosocial support interventions
  • Collect relevant and gender disaggregated data on beneficiaries including children with disabilities benefitting from all UNICEF interventions - education in emergency supplies, school feeding and psychosocial support interventions.
  • Prepare and document relevant human interest stories that can be incorporated in relevant reports
  • Support UNICEF Zimbabwe team in Harare in writing donor reports and in providing inputs to Partner Update (Cyclone Idai and drought SitReps).

  • ajor tasks, Deliverables, Timeframes and Payment Schedule

No
Deliverable
Timeframe
Payment schedule (%)
1.
Prepare the distribution list of the procured teaching and learning materials ordered of shore, and arrange for the distribution, informing recipient schools.

Prepare monthly report outlining work carried out to date

30 November 2019
20%
2.
Prepare monthly report including data on schools visited and supplies received and used update on status of supplies sent to schools

31 December 2019

15%
3.

Prepare the textbook distribution list in collaboration with the procurement officer and schools (identify how many each school needs) and ensure distribution. Prepare monthly report on work carried out.

31 January 2020

15%
4.
Report on the school attendance using the SMS messaging, and provide monthly update on schools visited with data.

29 February 2020

15%
5.
Prepare monthly report including data on schools visited and supplies received (including text books) and used update on status of supplies sent to schools. Prepare detailed list of all schools that received supplies with disaggregated data.

31 March 2020

15%
6.
Prepare final report on all schools that received supplies (who got what, where, how many) with disaggregated data on beneficiaries. Reports should be accompanied by photos of schools and recipients.

30 April 2020

20%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Consultancy Timeframe

The assignment is for a period of  6 months. 

Consultancy Requirements

  • Bachelor’s degree or equivalent in Social Sciences, Education, Supply and Logistics or other related field
  • At least 2 years’ experience in programme monitoring especially on supply distribution and monitoring  
  • Experience in emergency environment an asset
  • Good writing and oral communication skills in English
  • Must know how to use computer. Knowledge of EXCEL is added value.
  • Excellent interpersonal skills and ability to work with multidisciplinary teams;
  • Familiar with the Zimbabwe context, the national education system
  • Ability to interact and communicate with government and non-government partners

Supervision

The Consultant will be supervised by UNICEF Zimbabwe’s Education Specialist.

Application Procedure

If you meet the entry qualifications and you are interested and available to undertake the consultancy assignment, please submit your application online, upload your cover letter, highest academic qualification, CV, technical and an all-inclusive financial proposal detailing your professional fees and other miscellaneous consultancy costs for delivering the assignment.

The selection process will be competitive.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

 

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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