Finance Assistant

Vacancy Announcement VA19P129V01 Finance Assistant

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Posting Date: 30 October 2019

Deadline for Applications: 15 November 2019

Duty Station: Vienna, Austria

Start Date: As soon as possible

Contract Duration: 6 months

Type of Post: Local Organisational Overview:

The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD isagrowingandever-morerelevantpresenceinitsfield.Theorganisation’sgreatestassetsareits200+ staffmembers,whopersonifyitsvaluesofcommitment,integrity,partnership,respect,andinnovation in actions and decisions.

Job Description:

The Finance Assistant works in the Corporate Financial Management Unit providing assistance to a range of activities related to accounting, business partner management, documents management and control of financial reports and processes.

S/heissupervisedfunctionallybytheFinanceOfficersforAccounting,ReportingandFinancialAnalysis, Planning and Controlling for their respective areas of work and disciplinarily by the Head of Corporate Financial Management.

TheincumbentcarriesoutthefollowingtasksandresponsibilitiesinlinewiththeFinancialRegulations

of ICMPD and the relevant policies, rules and business processes and guidance of the supervisor(s): Tasks and Responsibilities:

1. Accounting:

Support to posting of travel claims and vouchers and other accounting documents. 2. Business Partner Management:

Validation of data and information of business partner registration document according to established procedures and checklist;

Verification of bank details of suppliers, request additional information or clarifications as required;

Set up and update of business partner profiles in SAP.

13. Support to Regional/Project Office Processes and Documents Management: Support to financial reporting to Project/Regional Offices – collecting reports, following up on deadlines, checking reports for completeness of information and supporting documents; Support to VAT processes in Project/Regional Offices - collecting reports, following up on deadlines, checking reports for completeness of information and supporting documents; Support to documentation and archiving in Project/Regional Offices – provision of guidelines, follow up, response to questions.

4. Support to Documentation & Accounting Archive in HQ:

Maintenance of the institutional accounting archive (physical and e-archive) – timely filing of all documentation according to the established system;

Compilingdocumentationforauditsandreports–lookingupdocuments,makingcopies,scanning, compiling folders, handling mailing/courier;

Compiling documentation for payments and sending payment documentsto banks (fax,email and mail).

5. Provide any other assistance in the Unit, as requested:

Key Results:

Correct and timely publication of travel claims and vouchers;

Validated and corrected business partner profiles uploaded in SAP;

Regional/Project office financial reporting and VAT processes collated and checked in an accurate and timely manner;

Documentation compiled correctly and in a timely manner;

Physical and electronic archive maintained correctly, in-line with the established system. Incumbent Profile:

A minimum of 2 years’ position-relevant experience in the financial management field; Knowledge of ERP systems – knowledge of SAP is an asset;

Good organisational skills with attention to detail and accuracy;

Experience in management conflicting priorities and working with tight deadlines; Strong team work and interpersonal skills;

Excellent command of standard MS-Office software – particularly excel. Corporate Qualifications:

Bachelor’s degree in accounting, finance, audit, economics, or business administration; Experience at an international level;

Proficiency in (verbal/written) English, proficiency in a major EU language, Russian, or Arabic is an asset.

Compensation:

ICMPD offers a monthly gross salary to be calculated based on qualifications and experience. Additional benefits include Health and Accident Insurance and six weeks’ annual leave. Application Procedure:

Interested candidates are requested to submit their application in English through the ICMPD online

recruitment system at http://www.icmpd.org/work-for-us/current-vacancies by midnight (CET) of the 2closing date specified above. For this purpose, candidates will first need to register with the ICMPD website. Once the relevant data has been entered, candidates will be able to apply for vacancies. Please note that in the course of the online application, Cover Letter and CV must be uploaded in the

EuropeAid format in English. The template is available for download at http://www.icmpd.org/work- for-us/.

All applicants are encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated above. Applications received after the published deadline, and offline applications submitted via email, fax or post, will not be considered.

Due to the high volume of applications, only short-listed candidates will be contacted and applicants are expected to be available for a personal/telephone interview.

In the event of a technical issue with your application, please email recruitment@icmpd.org. General Information:

ICMPD retains the discretion to re-advertise the vacancy or to cancel the recruitment. 3