Finance Associate (2 Postes)
Kinshasa (Congo Democratic)
The Democratic Republic of the Congo (DRC), a country in transition that is undergoing a peace-building process with a United Nations mission in place since 1999, experienced its first peaceful transfer of power following the 30 December 2018 elections, despite the contestations. Since the Global and Inclusive Agreement of 2002, the country has undergone political developments that have contributed to the strengthening of its political and administrative governance and enabled it to achieve socio-economic progress.
UNDP Country Office is ready to implement its new program cycle starting in January 2020.The the Finance (Treasury) Associate will be required to work closely with other Colleagues within the Resources Management Unit (RMU) to ensure the integrity of UNDP financial records.
S/he will have a transparent and open communication with RMU customers, and report any deviation to the established standard operating procedures so that corrective actions can be taken in time. S/he will improve regularly the team’ processes, in a continuous improvement culture
Under the guidance and supervision of the finance Analyst as direct supervisor, the Finance (Treasury) Associate ensures effective execution of cash management services and processes. The Finance (Treasury) Associate promotes a client-oriented and consistent with UNDP rules and regulations approach.
The Finance (Treasury) Associate can supervise clerical and support staff of the Central Financial Pool. The Finance (Treasury) Associate works in collaboration with the operations, field offices, programme and projects’ staff in the CO and UNDP HQ’s staff for resolving complex finance-related issues and information exchange.
Duties and Responsibilities
1. Ensures implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:
- Full compliance of financial processes, financial records and reports and audit follow up with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.
- CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
- Elaboration of proposals on CO cash management system improvement.
2. Ensures proper CO cash management functioning focusing on achievement of the following results:
- Presentation of thoroughly researched information on cash management, reports containing analysis and projection.
- Focal point between UNDP and local banks
- Preparation and submission of the exchange rate report to HQs.
- Timely and accurate processing of bank reconciliations of the local bank accounts and accounts that are interfaced with Bank Of America, elaboration of the system on the CO expenditures/ contributions tracking.
- Creation of deals, selection of deals, notification of the Manager Level 2 for approval.
- Timely response to HQ requests to resolve financial data issues.
3. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
- Organization of trainings for the operations/ projects staff on Finance.
- Synthesis of lessons learnt and best practices in Finance.
- Sound contributions to knowledge networks and communities of practice.
4. Impact of Results
The key results have an impact on the overall execution of the CO financial services and success in implementation of operational strategies. Accurate data entry, analysis and presentation of financial information and execution of services contribute to creation of an efficient cash management system of the office.
- Demonstrates commitment to UNDP’s mission, vision and values.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Knowledge Management and Learning
- Shares knowledge and experience
- Encourages office staff to share knowledge and contribute to UNDP Practice Areas
- Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
- Ability to perform a variety of specialized activities related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, making transactions, reporting.
- Sound knowledge of financial rules and regulations, accounting
- Strong IT skills
- Ability to provide input to business processes re-engineering, implementation of new system.
Leadership and Self-Management
- Focuses on result for the client
- Consistently approaches work with energy and a positive, constructive attitude
- Remains calm, in control and good humored even under pressure
- Demonstrates openness to change
- Responds positively to feedback and differing points of view
Required Skills and Experience
- Secondary Education with specialized certification in Accounting and Finance. University Degree in Business or Public Administration would be desirable. UNDP Finance Certification is an added advantage.
- 6 years of progressively responsible finance experience and specialized knowledge of banking policies and procedures and accounting systems is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems. Knowledge of IPSAS and/or IFRS required. AFT Test required
- Fluency in French is required.
- Good command of English is an asset.
Important applicant information
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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