Driver/Administrative Clerk (Open to Malaysian Nationals only)

Kuala Lumpur

Organization: UNDP - United Nations Development Programme
Location: Kuala Lumpur
Grade: Administrative support - GS-3, General Service - No need for Higher Education - Locally recruited position
Occupational Groups:
- Operations and Administrations
- Administrative support
- Logistics
- Transport and Distribution
- ADMINISTRATION
Closing Date: Closed

Background

Under the guidance and supervision of the Administrative Analyst, the Driver/Administrative Clerk provides support to administrative services ensuring high quality of work, ensures accurate, timely and properly recorded/documented service delivery. The Driver/Administrative Clerk promotes a client, quality and results-oriented approach.

The Driver/Administrative Clerk provides reliable and safe driving services to UNDP GSSC staff and other high-ranking UN officials and visitors ensuring highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security issues. The Driver/Administrative Clerk also demonstrates a client-oriented approach, courtesy, tact and ability to work with people of different national and cultural backgrounds.

Upon request of the supervisor, the Driver/Administrative Clerk can also be required to provide driving services to the operations staff in the GSSU, Consultants and Experts and UN staff on mission.

The Driver/Administrative Clerk works in close collaboration with the staff of the GSSU, the operations staff in the CO and other UN agencies staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

1. Reliable and safe driving services

Driving office vehicles for the transport of UNDP GSSC, other high-ranking officials and visitors
Delivery and collection of mail, documents and other items
Meeting official personnel and visitors at the airport including visa and customs formalities arrangement when required

2. Ensures efficient administrative and logistical support, focusing on achievement of the following results:

Organisation and coordination of shipment and customs clearance
Support protocol liaison with Country Office, Ministries and Embassies
Maintenance of files in Administrative Unit

3. Day-to-day maintenance of the assigned vehicle

Timely minor repairs and arrangements for major repairs
Timely changes of oil check of tires, brakes, car washing etc
Checking vehicle logs and preparation of the draft vehicle history reports and maintenance plans while ensuring cost-savings through proper us of the vehicle
Availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts in the assigned vehicle
Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents

4. Knowledge building and knowledge sharing

Participation in the training for the operations staff on administration

Competencies

Core

Innovation

Ability to make new and useful ideas work

Leadership

Ability to persuade others to follow

People Management

Ability to improve performance and satisfaction

Communication

Ability to listen, adapt, persuade and transform

Delivery

Ability to get things done while exercising good judgement

Technical/Functional

Office Administration

Ability to manage day-to-day office activities (including but not limited to logistics management, facilities and asset management, policy and procedures maintenance) to meet operational needs

Operational Efficiency

Ability to identify and execute opportunities to improve operational efficiency

Knowledge Management

Ability to capture, develop, share and effectively use information and knowledge

Data Management

Ability to develop practices and procedures in order to manage the information lifecycle needs of UNDP

Self-Management

Focuses on result for the client and responds positively to feedback. Consistently approached work with energy and a positive, constructive attitude; remains calm, in control and good humored even under pressure

Required Skills and Experience

Education:

Secondary Education. Valid driver's license

Experience:

3 years of relevant work experience as a driver
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and administrative tasks
Safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair

Language Requirements:

Proficiency in English and Bahasa Malaysia

Disclaimer

Important applicant information

Internal mobility at GSSU is strongly encouraged and we reserve the right to reassign the newly appointed staff members with similar skillset and educational qualifications for similar functions and job categories at the same level in GSSU. The internal lateral movements will be determined based on the needs of the organization while allowing the newly recruits to broaden their skills, build networks and gain fresh experience and to better align their profiles with the jobs.

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

This vacancy is now closed.
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