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Driver/Administrative Clerk (Open to Malaysian Nationals only)

Kuala Lumpur (Malaysia)

  • Organization: UNDP - United Nations Development Programme
  • Location: Kuala Lumpur (Malaysia)
  • Grade: GS-3, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Logistics
    • Transport and Distribution
  • Closing Date: 2019-11-15

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Background

Under the guidance and supervision of the Administrative Analyst, the Driver/Administrative Clerk provides support to administrative services ensuring high quality of work, ensures accurate, timely and properly recorded/documented service delivery. The Driver/Administrative Clerk promotes a client, quality and results-oriented approach. 
 
The Driver/Administrative Clerk provides reliable and safe driving services to UNDP GSSC staff and other high-ranking UN officials and visitors ensuring highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security issues. The Driver/Administrative Clerk also demonstrates a client-oriented approach, courtesy, tact and ability to work with people of different national and cultural backgrounds.
 
Upon request of the supervisor, the Driver/Administrative Clerk can also be required to provide driving services to the operations staff in the GSSU, Consultants and Experts and UN staff on mission.
 
The Driver/Administrative Clerk works in close collaboration with the staff of the GSSU, the operations staff in the CO and other UN agencies staff to exchange information and ensure consistent service delivery.
 
 
 

Duties and Responsibilities

1. Reliable and safe driving services

  • Driving office vehicles for the transport of UNDP GSSC, other high-ranking officials and visitors 
  • Delivery and collection of mail, documents and other items
  • Meeting official personnel and visitors at the airport including visa and customs formalities arrangement when required
 
2. Ensures efficient administrative and logistical support, focusing on achievement of the following results:
  • Organisation and coordination of shipment and customs clearance
  • Support protocol liaison with Country Office, Ministries and Embassies
  • Maintenance of files in Administrative Unit
 
3. Day-to-day maintenance of the assigned vehicle
  • Timely minor repairs and arrangements for major repairs
  • Timely changes of oil check of tires, brakes, car washing etc
  • Checking vehicle logs and preparation of the draft vehicle history reports and maintenance plans while ensuring cost-savings through proper us of the vehicle
  • Availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts in the assigned vehicle
  • Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents
 
4. Knowledge building and knowledge sharing
  • Participation in the training for the operations staff on administration

Competencies

Core
 
Innovation
Ability to make new and useful ideas work
 
Leadership
Ability to persuade others to follow
 
People Management
Ability to improve performance and satisfaction
 
Communication
Ability to listen, adapt, persuade and transform
 
Delivery
Ability to get things done while exercising good judgement
 
Technical/Functional
 
Office Administration
Ability to manage day-to-day office activities (including but not limited to logistics management, facilities and asset management, policy and procedures maintenance) to meet operational needs
 
Operational Efficiency
Ability to identify and execute opportunities to improve operational efficiency
 
Knowledge Management
Ability to capture, develop, share and effectively use information and knowledge
 
Data Management
Ability to develop practices and procedures in order to manage the information lifecycle needs of UNDP
 
Self-Management
Focuses on result for the client and responds positively to feedback. Consistently approached work with energy and a positive, constructive attitude; remains calm, in control and good humored even under pressure

Required Skills and Experience

Education:

  • Secondary Education. Valid driver's license

Experience:

  • 3 years of relevant work experience as a driver
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and administrative tasks 
  • Safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair

Language Requirements:

  • Proficiency in English and Bahasa Malaysia

Disclaimer

Important applicant information

Internal mobility at GSSU is strongly encouraged and we reserve the right to reassign the newly appointed staff members with similar skillset and educational qualifications for similar functions and job categories at the same level in GSSU.  The internal lateral movements will be determined based on the needs of the organization while allowing the newly recruits to broaden their skills, build networks and gain fresh experience and to better align their profiles with the jobs.

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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