Business Support Assistant - Vendor and Customer Master Data Management (equivalent G4) For Roster

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Position : Roster to be prepared 

Location : Delhi/Gurugram

Reporting to : National Finance Officer, Vendor and Customer Master Data Management Unit

Under the administrative supervision of the Chief RMFA, Rome and under the direct supervision of National Finance Officer, Vendor and Customer Master Data Management Unit, India, the incumbent will perform the following duties:

• Process requests for creation and/or maintenance of Vendor or Customer Master Records from Regional Bureaux/Country Offices and HQ units in accordance with established procedures upon receipt of relevant documentation.
• Verify supporting documents and forms received from HQ and field offices.
• Respond to above-mentioned requests and related enquiries within 48 hours from receipt of request or query.
• Provide guidance to HQ and field offices on issues relating to Vendor or Customer Master Records creation and management.
• Set up, classify and maintain unit files.
• Ensure that VMR documentation received is properly filed and authanicated by the approving officer.
• Provide assistance in the preparation of VMR-related reports/data as necessary.
• Search for, retrieve, compile, assemble and archive a variety of statistical data from computer files, records, databases, reports.
• Operate a variety of office equipment such as photocopier, facsimile, printer, scanner, computer, and maintain supplies; produce photocopies of materials as required, collate pages when necessary and issue materials as necessary.
• Ensure data integrity in the database, analyze results and initiate corrective actions when necessary.
• Provide input in the continuous update of Vendor or Customer Master Records creation and maintenance procedures.
• Perform other duties as required.

Minimum Qualifications: Secondary school education. First level university will be an added advantage.

Experience: At least four years of progressively responsible support work experience in general administrative work. Good Working knowledge of MS Excel, MS Word, and MS PowerPoint is required.

Language Requirement: Fluency in both oral and written communication in English and Hindi.

• The candidate should have ability to review a variety of data, identify and adjust data discrepancies;
• Identify and resolve operational problems;
• Ability to communicate moderately complex matters clearly and concisely;
• Ability to perform detailed work, work of a confidential nature and/or to handle a large volume of work possibly under time constraints; 
• Ability to work patiently and tactfully with people of different national and cultural backgrounds.

This Vacancy Announcement would be used to establish a roster of qualified candidates with relevant experience, to meet the need of Vendor Customer Master Data Management, Global Support Services Unit.

Only candidates under serious consideration will be contacted. A written test will be used as a form of screening. In the event your candidature is retained for an interview, you will be required to provide in advance a scanned copy of the degree(s)/diploma(s)/ certificate(s) required for this position.

Written Test and Interview will be conducted on following dates:

Written Test : 18-November-2019

Interview: 20-November-2019

This is a national position therefore applicants who are not nationals of India will not be considered. 

Mode of Engagement:

Salary range equivalent to G4 level depending upon the last drawn remuneration of the candidate.

All tax liability for payments from this contract are to be borne by the subscriber.

WFP is committed to promoting diversity and gender balance. WFP adheres to “zero tolerance policies” in the workplace.

Applications for the positions are to be submitted online on the E-recruitment links as mentioned below: https://www1.wfp.org/careers/job-openings

Note: Candidates are requested to Create an account in the system before applying. Candidates curriculum and applications will be registered and allows them to update their profile and apply for a job through wfp careers website.

Vacancy Closing Date : 12-November-19

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.