Senior Field Security Specialist
- Advising that UNDP security support should feature prominently in the programming process at country office level as well as in the case of each individual project, from project identification, planning, budgeting, implementation and right through to monitoring and evaluation.
- Strengthening the security arrangements of UNDP and maintaining a security network of international and national security personnel.
- Ensuring the UNDP security support is included in all aspects of the programming process at country office level as well as throughout individual project life cycles, from project identification, planning, budgeting, implementation, monitoring, evaluation and project closure.
- Strengthening the security arrangements of UNDP offices, sub-offices, and guesthouses
- Maintaining a security network of international and national security personnel.
- Participating as a member of the security cell as established by UNDSS in country.
Duties and Responsibilities
- Provide security policy guidance and security management support to the Resident Representative and CO management team enabling effective programme planning, implementation and delivery within the framework of all UN security policies and procedures.
- Ensure the mainstreaming of security into all levels of programme design, implementation and delivery through the substantive monitoring of ongoing and future projects and programmes providing innovative and proactive support, direction and solutions where required. Serves as permanent member of project appraisal committee (PAC).
- Review the impact of current as well as future potential security factors and trends on UNDP planning, programme design and delivery, as well as the possible impact that programme design might have on the stability and security, ensuring that possible support needs are identified, and improvements are implemented.
- Liaise and coordinate activities of partner organizations and counterparts in the planning, preparation and execution of missions, ensuring the safety and security of UNDP staff as the highest priority.
- To protect and minimize the risk to UNDP staff, project personnel, property and operations in all locations and at the same time enabling UNDP programme delivery throughout the country.
- Maintaining a security network of international and national security personnel.
- Participating as a member of the security cell established by DSS in country.
- Conduct a threat and risk assessment of operations in the districts and regions where UNDP projects are implemented, identify and implement appropriate risk mitigation measures.
- Assist/provide inputs to UNDSS in preparing a comprehensive threat and risk assessment of the country to include all locations where UNDP staffs, dependants and equipment are present.
- Assist/provide inputs to the Security Management Team through the UNDP Resident Representative (RR).
- Assist local UNDP managers with decision-making related to air travel.
- Work closely with UNDSS to ensure that UNDP procedures conform to the UN security framework.
- Provide inputs and assist UNDSS in establishing, maintaining and updating the country specific security plan and contingency plans in accordance with the UN Security Policy Manual (SPM).
- See that all UNDP personnel are included in the Security Plan of the respective duty stations, (including UNDP sub offices) being prepared by UNDSS.
- Update the UNDP component within the country-specific security plan and contingency plans in accordance with UNDSS.
- Train UNDP wardens and follow up on their specific needs accordingly for both international and national staff.
- Provide security related contributions to the CO Business Continuity Plan, with guidance from the RSA.
- Take necessary action to secure security clearances for all UNDP staff travelling in security phase areas.
- Oversight of UNDP personnel and equipment for security compliance.
- Ensure that staff members are provided with; and proficient in the use of, safety and security equipment, including communications equipment, vehicle emergency equipment and personal security safeguards required for work in the field.
- Establish internal communication systems and ensure UNDP communications are integrated into the appropriate UN Security Emergency Communications System.
- Provide advice on selection and procurement of appropriate equipment for security (vehicles, telecommunications equipment, etc.).
- Provide advice on the security of transportation and logistics.
- Coordinate with DSS 24-hour response to all security related incidents involving UNDP staff and eligible dependents.
- In coordination with UNDSS, and on behalf of the Resident Representative, ensure appropriate professional liaison with local authorities responsible for security, law and order, counterparts in diplomatic missions and municipal/civic/religious and traditional leaders.
- Provide timely and accurate security advice to the UNDP Management, programme managers, project managers and visiting consultants.
- Provide a daily situation report (SITREP) and analysis of events, including when there is nothing to report, by phone, SMS or email to the Country Office management and UNDP Regional Security Advisor.
- Immediately report all security-related incidents involving UNDP staff and eligible dependents to the Resident Representative, RSA and UNDSS in country.
- Ensure that UNDP programme staff members are provided with situation reports and other appropriate security-related information generated by UNDSS in a timely and efficient manner.
- In cooperation with the HR unit, maintain updated UNDP staff lists, including details of visiting missions and consultants.
- In coordination with UNDSS in country, establish good relationships with national law enforcement, military and civil intelligence authorities, counterparts in the Diplomatic Missions and municipal/civic/traditional leaders.
- Encourage an exchange of information relative to risk management for UNDP programme implementation.
- In coordination with UNDSS in country, conduct investigations of death of a staff/family member under suspicious and unclear circumstances.
- Participate in inter-agency security coordination efforts.
- In coordination with UNDP HQ and as assigned by the Resident Representative, conduct preliminary investigations in cases of breach of UN code of conduct by UNDP staff.
- Support mainstreaming of security costs into country projects/programmes.
- Monitors that all projects/programmes contribute resources to implementation of security measures.
- Formulate and manage the annual work plan and related budget for security related projects, initiates budget revisions.
- Monitor that allotted UNMSM funds are budgeted in ATLAS in a timely manner.
- Ensure that costs and expenditures remain within budgeted and approved limits through the monitoring of monthly ATLAS budget reports.
- Ensure that the security costs are included in all appeals and project documents.
- Participate in the drafting of project proposals and reviews, to be presented to donors.
- Provide inputs to donor reports, as required.
- Conduct periodic appropriate security assessments of UNDP premises and equipment and advice on shortfalls in security preparedness with recommended improvements and solutions.
- Assist UNDP in developing and implementing office security requirements for regional offices and offices of UNDP-implemented projects.
- Establish and implement access control mechanisms (visitor/vehicle screening) as necessary for UNDP and project offices based on the security phase.
- Represent UNDP security interests in any common premises that UNDP occupies ensuring that staff safety and security are primary considerations.
- Ensure that UNDP premises and international staff residences are MOSS compliant and meet requirements of the Residential Security Measures (RSM).
- Ensure that the UNDP Security Team is adequately staffed by competent and proficient personnel with the appropriate skills and expertise required to enable the successful achievement of their respective functions and Country Office goals and objectives.
- Manage, supervise and execute the work programmes for the Security Team, coordinating and preparing inputs, determining priorities and estimating required resources for the completion of outputs and their timely delivery.
- Responsible for the full scope of human resources management of the Security Unit taking due account of geographical and gender balance and other institutional values.
- Assist in the performance evaluation of the private contractors, suppliers and consultants providing security services to the Country Office, as required.
- Serve as the first reporting officer on performance evaluations of all individuals assigned security functions (including local GS Security staff and/or more junior FSS staff).
- Participate in the assessment processes for locally-recruited staff assigned to the security functions, and, in collaboration with the HR unit, ensures that recommended candidates meet all qualifications.
- Provide orientation and training to international and national staff members on security guidelines, communication procedures, travel precautions, emergency procedures and existing restrictions in movement, such as curfews, restricted and dangerous areas.
- Scheduling and implementing fire safety, first aid, and radio communications training for the appropriate staff members.
- Contribution to knowledge networks and communities of practice.
- Participation in the security trainings for the UNDP and allied UN agency staff members.
- The Sr. FSS will, in consultation with the Resident Representative, respond to requests from the DO/DSS, to perform UN system related security tasks.
- Any other security related tasks assigned by the UNDP Resident Representative.
Required Skills and Experience
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