CHIEF OF SECTION, CENTRALISED WAREHOUSING
Org. Setting and Reporting
This position is located in the Supply Chain Management Service of the United Nations Organization Stabilization Mission in the Democratic Republic of Congo (MONUSCO), Entebbe. Entebbe is classified in the "C" category and as a family duty station. The Chief of Section, Centralized Warehousing will report to the Chief Supply Chain Management Service.Responsibilities
Within delegated authority, the Chief of Section, Centralised Warehousing will be responsible for the following duties:
Exercises authority in the planning, administration and performance management of Centralised Warehousing while incorporating the Green SCOR (Supply Chain Operations Reference) model in all warehouse operations to reduce the environmental impact, including:
- Inbound operations: inbound delivery monitoring, receiving, batch management, transfer orders and putting away;
- Inventory and storage management: storage location management, conduct inventory analysis for warehouse managed inventories and regularly advise technical units/Inventory Senior Users (former Self Accounting Units (SAUs)) accordingly, coordinate with the Inventory Management team to ensure timely fulfilment of requirements for movements of goods, visibility of inventory ownership, cycle counting and physical inventory, shelf live monitoring and inventory analysis;
- Outbound operations: order fulfilment, picking, packing, task monitoring, order consolidation and loading;
- Development and implementation of effective stock control and audit systems providing information regarding stock levels, usage rates, economic order quantity, re-order point and other stock-level advice that will allow the technical units/Inventory Senior Users to maintain all stocks at the levels necessary to meet customer requirements and demand;
- Leverage business intelligence tools focused on demand and supply processes generated data with the aim of improving overall mission supply chain operational responsiveness, agility and reliability. Lead process reengineering to streamline supply chain management functions and to transition centralised warehousing into the center of excellence for a responsive supply chain management function;
- Responsible for the implementation of warehouse management, including regular inspections of the warehouse premises, in order to ensure the highest standards of physical premises, storage conditions and appropriate levels of security for the warehouse operations;
- Monitoring the space availability to allow for an optimal allocation of the goods while ensuring that the safety and security standards are always met.
Carries out programmatic/administrative tasks necessary for the functioning of the section under supervision, including the development and execution of the Section's budget pertaining to the subsidiary budgets and personnel needs of a section including the following Units: Receiving and Inspection (R&I), Property Disposal (PDU), Warehouse Operations, Administration, Inventory Management and Control.
Assigns and monitors performance parameters and critical indicators, reports on budget/programme performance, prepares inputs for results-based budgeting, evaluates staff performance, interviews candidates for job openings and evaluates candidates. Oversees the resources and capacity management to ensure achieving the result based budgeting expected accomplishments relevant to warehousing operations.
Prepares annual work plan, and monitors progress against this plan to ensure the organization attains its objectives as cost effectively and efficiently as possible.; actively engages in management performance duties and ensures the provision of management, guidance development, training, constructive feedback, performance evaluation and appraisal, and provision of administrative support and other management functions to staff in his/her area of responsibility.
Develops plans and strategies pertaining to warehouse inventories; provides input towards the development of supply chain management plans (demand, supply, replenishment and safety stock) budgets and schedules; collaborates and coordinates with technical units to forecast demand and gather inventory requirements for future planned projects/activities in support of service delivery objectives.
Translates policies and guidance into actionable plans, including: developing required new and/or improved business processes and supporting standard operating procedures; spearheading organizational design, identifying skill gaps, initiating and advocating necessary staff development programs to ensure realization of enhanced mission accountability and stewardship of United Nations Property in the mission area of operation.
Establishes Service Level Agreement (SLA) with technical units (former SAUs) and develops internal processes and control mechanism to ensure that customer needs and expectations are met, including exercising leadership in the development and implementation of inventory management and warehousing best practices to achieve process efficiencies and effectiveness in resources utilization.
Provides business domain knowledge and technology project delivery expertise in the effective review and analysis of the re-engineering of supply chain management processes in support of the implementation of a new Enterprise Resource Planning (ERP) system.
Performs other duties as required.
Knowledge of the substantive field of work in the areas of supply chain management, in particular warehousing, inventory management, distribution, warehouse safety management, as well as related procedures, practices and environmental standards. Ability to conduct analysis and produce reports and papers on technical issues and to review and edit the work of others. Knowledge of and ability to apply UN rules, regulations, policies and guidelines in work situations. Ability to apply discretion and sound judgment in applying technical expertise to resolve complex and/or sensitive issues. Ability to develop and apply supply chain management procedures and programs. Ability to provide professional technical advice in a broad range of supply chain management areas, including warehouse management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and Organizing:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Advanced university degree (Master's degree or equivalent) in supply chain management, logistics, business administration/management, project management, engineering, or related field. A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.Work Experience
A minimum of ten (10) years of progressively responsible relevant experience in at least two areas of supply chain management or logistics support operations: logistics planning, warehouse management, inventory management, distribution, or related areas is required.
At least four years of management experience in the area of centralised warehousing is required.
Experience in managing centralised warehousing in an international environment is desirable. Experience in business process re-engineering is desirable
Experience in business process re-engineering is desirable.
English and French are the working languages of the United Nations Secretariat. For this position; fluency in English is required, knowledge of French is desirable.Assessment
Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.Special Notice
This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.