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Associate Director, Global Events

Multiple locations (Multiple locations)

  • Organization: IRC - International Rescue Committee
  • Location: Multiple locations (Multiple locations)
  • Grade: Senior Executive - Internationally recruited position - Senior Executive level
  • Occupational Groups:
    • Managerial positions
    • Conference Services
  • Closing Date:

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Requisition ID: req6938

Job Title: Associate Director, Global Events

Sector: Fundraising

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: Not Applicable

Location: IRC Global

Job Description

The IRC’s International Development (I-Dev) Unit, a part of the Global Partnerships and Philanthropy Department, leads on the Organization’s engagement with high-value private-sector stakeholders globally (corporations, foundations and individual philanthropists.)  Working in a goal-oriented and fast-paced environment, the Associate Director of Global Events, under the direction of the Strategic Events Director and Senior Director, Partnership Services, will develop, plan and successfully execute a portfolio of creative, high-impact, global thought-leadership, cultivation, stewardship and fundraising events in support of I-Dev’s business goals.  The Associate Director will collaborate with internal and external partners (corporations, foundations, high net-worth individuals) in key strategic international markets in line with I-Dev’s business strategy.  S/he will provide expert event logistics and production coordination, as well as support on the development of compelling content adapted to address diverse cultural contexts.

Major Responsibilities:

  • Collaborate with key internal partners to develop a suite of global events (live and virtual) ranging from high level intimate gatherings to large dinners, thought leader conferences, meetings, etc.

  • Lead all aspects of event coordination, logistics, production and execution from pre-planning through wrap up phases including but not limited to:

    • Venue search, site visits and selection

    • Menu selection, food and beverage service

    • List pulls, invitation process, RSVP tracking

    • Guest lists and seating

    • Audio/visual

    • Participant travel

    • Event data management and reporting

  • Assist in developing event themes, structures, and program elements.

  • Collaborate with global creative services teams to design and produce event materials.

  • Manage participant and speaker selection, prep and travel logistics, etc.

  • Prepare event budgets, negotiate with vendors and ensure timely payments and reconciliations.

  • Draft, review and edit event materials, donor communications, and other professional documents.

  • Evaluate event program effectiveness and provide analysis of audience responses to events.


Qualifications

Work Experience: 6+ years of event planning experience with the proven ability to organize events through all phases of development.

Education: Bachelor’s Degree or equivalent required. 

Language Skills:  English is mandatory.  French, German or Arabic strongly preferred.

Preferred experience & skills:

  • Experience with high level event, conference and meetings management and production.

  • Detail orientated with exceptional organizational, time-management and project management skills.

  • Ability to adapt quickly, plan for, prioritize and handle multiple projects while working in a fast-paced environment.

  • Exceptional verbal and written communication skills.

  • Excellent interpersonal skills with the ability to communicate and liaise effectively and diplomatically with donors, clients, colleagues, vendors, and consultants.

  • A team player with the ability to work within dynamic, cross-functional, global, multicultural teams.

  • Excellent event supplier knowledge and negotiating skills.

  • Event budget creation and reconciliation experience.

  • Ability to remain calm and flexible under high pressure and stress.

  • Ability to problem solve quickly and effectively.

  • Ability to travel for site-visits and on-site management of events (international travel may be required up to 60% of the time.)

  • Working knowledge of key Asian, European and Middle Eastern event markets.

  • Sound judgment in maintaining confidentiality of donor/client information.

  • Solid computer skills: Highly proficient in Microsoft Office suite. Knowledge of event and customer relationship management software.  Experience with CVENT and Salesforce is a plus.

  • Must have a passion for the IRC’s mission and commitment to fundraising, constituent stewardship and cultivation.

    Working Environment:  

    This role requires working remotely full or part time (i.e., telecommuting). Applicants must have a home or alternate workspace they can effectively complete their work from during regularly scheduled work hours. International travel may be required up to 60%.

#LI-GR1


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