Human Resources Associate (Thai national only)
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Through the Regional Office for Asia and the Pacific (ROAP) in Bangkok and a number of country and multi-country offices as well as programme presences across the region, UN Women builds on a long history of support to governments, civil society and other actors to promote gender equality and empower all women and girls. We stand behind women’s equal participation in all aspects of life, focusing on five priority areas: addressing gender perspectives in intergovernmental processes; women’s political participation and leadership; enhancing women’s economic empowerment; ending violence against women and girls; and promoting women’s participation in peace and security and humanitarian action.
Under the technical guidance of the Regional HR Business Partner in HQ and the daily supervision of the Human Resources Specialist, the Human Resource (HR) Associate is responsible for administratively and logistically supporting the recruitment and placement, administration of benefits and entitlements of staff and local external contractors, other HR administration issues and separation of personnel.
Duties and Responsibilities
1. Administer and implement HR strategies and policies in RO and Project Offices in full compliance with UN Women rules, regulations, and HR policies and guidelines
- Provide general, standard information to the management and staff on HR strategies, rules and regulations;
- Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements;
- Prepare written response to queries concerning HR related matters.
2. Provide HR administrative and logistical services to RO in full compliance with UN Women rules, regulations, and HR policies and guidelines
- Process, draft, edit, proofread and finalize for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines;
- Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements, and renewal of UNLPs and visas;
- Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas;
- Facilitate responses to audit findings and recommendations;
- Assume overall responsibility for leave management; record management;
- Process payment, and administer entitlements for international staff as delegated; validate and coordinate local payroll and related issues;
- Facilitate staff separation process;
- Create/update entries of vendors, PO and Receipts in ATLAS system.
3. Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines
- Draft job descriptions and vacancy announcements; assist in reviewing and processing requests for classification;
- Screen candidates and facilitate and participate in interview panels as necessary;
- Prepare recruitment recommendations/supporting documentation for the Central Review Board (CRB);
- Prepare position establishment, liaise with headquarters and assure that action is completed;
- Provide regular recruitment status reports;
- Provide advice to local recruitment in programmes/projects when necessary.
- Provide support on the recruitment of affiliated personnel, including consultants.
- Perform the role of internship focal point; review ToR and completion of submission, facilitate stipend payment and ensure the completion of intern workplan and final evaluation.
4. Provide administrative support to staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines
- Provide support to the performance appraisal review in the office and staff learning and development;
- Provide support to the preparation of Office learning plan and individual learning plans in consultation with the HR Business Partner.
- Monitor the mandatory learning record of RO and Project offices staff and personnel to ensure full compliance.
5. Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines
- Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
- Generate a variety of standard and non-standard statistical and other reports from various databases;
- Liaise with HQ to update position data in Atlas, association of positions to chart fields (CoAs), update of CoA information.
6. Facilitate knowledge building and knowledge sharing globally
- Organize training courses, workshops, information sessions, orientations and consultations for staff;
- Provide a synthesis of lessons learnt and best practices in HR administration;
- Liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters.
Key Performance Indicators:
- Timely and accurate HR administration
- Timely and accurate organization of recruitments
- Timely and accurate information provision to staff on HR administrative and benefit and entitlement issues
- Timely administrative service delivery to the RO and Project Offices
- Up-to-date and secure databases, files and records
- Respect for Diversity
- Awareness and Sensitivity Regarding Gender Issues
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
- Strong knowledge of HR administration, processes and policies;
- Ability to administer and execute administrative processes and transactions;
- Ability to handle information of a confidential nature;
- Ability to provide inputs to business processes re-engineering, implementation of new systems;
- Good quantitative skills; ability to produce reports;
- Strong IT skills.
Required Skills and Experience
- Completion of secondary education is required.
- Bachelor’s degree in HR, Business or Public Administration is an asset.
- At least 6 years of relevant experience in office administration and/or human resource management;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web based management system
- Experience in using Enterprise Resources Planning (ERP) system e.g. Atlas, PeopleSoft, Oracle is an asset
- Work experience with the UN system is an advantage.
- Fluency in English and Thai is required
- Knowledge of the other UN official working language is an asset.
All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.