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Chief of Staff

Jerusalem (Israel)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Jerusalem (Israel)
  • Grade: IICA-3, International Individual Contractors Agreement - Mid level
  • Occupational Groups:
    • Managerial positions
  • Closing Date: 2019-12-09

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Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


Background Information - Job-specific

The mandate of the Office of the Quartet is to increase Palestinian economic and institutional development and empowerment, as a support towards achieving a two-state solution. In the event of a resumption of final status negotiations the OQ would support Quartet members in their efforts to realize a successful outcome.  The following strategic principles will guide the OQ’s work (in the areas of energy, water, rule of law, movement and trade and information/communication technology as well as economic mapping), to support the parties and ensure alignment with the strategic objectives of the Quartet members and donors to the Office. The Office’s work is undertaken in keeping with the following broad guidelines:

  1. Playing a catalytic role in working towards sectoral solutions in partnership with other actors, while taking on direct responsibility for specific elements of those solutions (when the office is well positioned, and requested to do so). Particular attention is paid to policies and projects that have a multiplier effect – that is an outcome which extends beyond the narrow output of the policy or project; 
  2. Focusing on implementation of agreements reached and announcements made by the parties, to ensure that they are translated as quickly as possible into results that have a positive impact in people’s lives; 
  3. Bridging between the parties and providing creative solutions that enable progress on the ground; 
  4. Maintaining the vertical depth of our work from the most granular, technical level to the strategic and political level while engaging the broad array of actors required to make progress, including the parties, members of the international community and others;
  5. Ensuring complementarity of the OQ’s work with that of other key actors, including those which also play a convening role, including UNSCO, the Netherlands, Norway, the World Bank and the Local Aid Coordination Secretariat more broadly;
Continuing support to the Quartet Envoys, including their work to enable greater Palestinian sovereignty over its own affairs and to realize a final status agreement.

The mandate of the Office of the Quartet is to increase Palestinian economic and institutional development and empowerment, as a support towards achieving a two-state solution. In the event of a resumption of final status negotiations the OQ would support Quartet members in their efforts to realize a successful outcome.  The following strategic principles will guide the OQ’s work (in the areas of energy, water, rule of law, movement and trade and information/communication technology as well as economic mapping), to support the parties and ensure alignment with the strategic objectives of the Quartet members and donors to the Office. The Office’s work is undertaken in keeping with the following broad guidelines:

  1. Playing a catalytic role in working towards sectoral solutions in partnership with other actors, while taking on direct responsibility for specific elements of those solutions (when the office is well positioned, and requested to do so). Particular attention is paid to policies and projects that have a multiplier effect – that is an outcome which extends beyond the narrow output of the policy or project; 
  2. Focusing on implementation of agreements reached and announcements made by the parties, to ensure that they are translated as quickly as possible into results that have a positive impact in people’s lives; 
  3. Bridging between the parties and providing creative solutions that enable progress on the ground; 
  4. Maintaining the vertical depth of our work from the most granular, technical level to the strategic and political level while engaging the broad array of actors required to make progress, including the parties, members of the international community and others;
  5. Ensuring complementarity of the OQ’s work with that of other key actors, including those which also play a convening role, including UNSCO, the Netherlands, Norway, the World Bank and the Local Aid Coordination Secretariat more broadly;
     6.  Continuing support to the Quartet Envoys, including their work to enable greater Palestinian  sovereignty over its own affairs and to realize a final status agreement.

The Office of the Quartet is seeking to recruit a Chief of Staff (CoS). The CoS will work closely with the Head of Mission (HoM), the Director of Finance and Operations (DFO) and the Senior Management to implement OQ’s agenda.

Functional Responsibilities

The Chief of Staff is a senior position with a wide range of high-level policy, representation, and management responsibilities. As a key member of the Management Team, the CoS will report to the HoM and will:

  • Be responsible for the day-to-day functioning of the OQ team;
  • Work with Team Leaders in ensuring effective coordination among teams and sectors;
  • Chair meetings of senior and junior staff as necessary;
  • Advise HoM in the development, quality and deliverables of the OQ strategy and work plan;
  • Work closely with the DFO on matters related to budget, HR, internal planning, security, and recruiting;
  • Be responsible for overall oversight of the progress and implementation of the OQ work plan;
  • Oversee all briefing materials, publications and reports related to OQ plan;
  • Lead in preparing and coordinating all monitoring and evaluation reports, including those disseminated to OQ donors and key stakeholders, in particular the four members of the Quartet;
  • Advise HoM on political and policy developments;
  • Supervises the Economic Mapping team and supports a smooth transition – where agreed – of functions and tools to the Palestinian Authority;
  • Liaise with international donor and diplomatic community, PA and GoI on OQ work plan and related matters;
  • Coordinate OQ fund-raising efforts with international community;
  • Advise HoM in determining strategic staffing needs and opportunities based on OQs strategic objectives;
  • Work with the Director of Finance and Operations to deal with sensitive personnel and management issues;
  • Ensure effective functioning of coherent communications structures and systems are in place;
  • Be responsible for ensuring teams and staff members follow the staff handbook and related procedures, and take lead in amending internal documents.
The work is of a highly confidential nature and the CoS must maintain the highest standards of confidentiality.

Deliverable:

The CoS will be responsible for the following deliverables:

  • Effective day-to-day functioning and internal coordination of the Office;
  • Pro-active and hands-on oversight that promotes timely and effective planning and implementation of the OQ work plan;
  • High quality and fit-for-purpose briefing materials, publications and monitoring and evaluation reports;
  • Continuous and pro-active political and policy advice to HoM including on stakeholder management;
  • Effective representation and outreach of OQ towards GoI, PA and the international community.
All these deliverable are to be reached in close coordination and cooperation with the wider OQ team.

Education/Experience/Language requirements

Education:

Advanced degree (MA or PhD) in international relations, development, economics, political science or in a relevant academic discipline preferred.

Experience:

  • At least 7 years of relevant work experience in economic development and/or diplomacy is required.
  • At least 5 years of relevant management experience in knowledge-based and/or politically complex organizations is required.
  • Proven track record of successful leadership experience in complex organizations.
  • Experience in the region and/or regarding the Israeli/Palestinian conflict is a distinct advantage.
Language: 

  • Excellent command of written and spoken English.
  • Knowledge of Arabic and/or Hebrew is an asset.
Skills & Abilities: 

  • Strong leadership: Excellent management, people and listening skills, high sense of professionalism and work commitment.
  • Highly skilled in stakeholder management: Customer-orientation and sound judgment; ability to consistently demonstrate a professional manner in dealing with individuals at all levels, both internally and externally to the organisation.
  • Context: Strong political awareness and analysis; excellent negotiation skills would be an asset.
  • Excellent communication skills: Strong verbal and writing ability; ability to create common ground among a variety of stakeholders; skilled in creating knowledge products such as policy briefs, papers, guidance notes and other pieces directed at multiple audiences.
  • Strong team player: Ability to work independently and in teams; ability to interact with high-level individuals across a range of organisations; flexible as tasks and priorities shift; respect and proven ability to work and strive in a multicultural environment.
  • High stress-tolerance level: ability to work under tight deadlines, juggling multiple competing tasks and prioritising demands from both senior management and policy level.
  • Other: Demonstrated competence with using standard office software packages (MS Word, Excel, PowerPoint, etc).



Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contract Agreement - LICA or International ICA Contract Agreement

Contract level: this position is open for international applicants on International ICA contract level 3, and Local applicants at Local ICA level 11.

Contract duration: 3 months subject to organizational requirements, availability of funds and satisfactory performance.’

For more details about United Nations staff contracts, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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