Under the supervision of the Head of Office, within the limits of delegated authority, the Communication Associate will be responsible for the following duties:
•Provision of inputs and information for elaboration of OCHA-GLO communication strategy based on the corporate communications strategy
•Support to increased awareness of OCHA's mandate and goals through dissemination of information, organization of public events
•In coordination with supervisor development and preparation of materials for marketing and awareness-raising including briefing materials and press releases.
•Organization of publicity, advocacy, knowledge-sharing events and promotional opportunities. Provision of logistics support to the events.
•Review of reference materials, identification of reference materials for retention. Maintenance of information database and photo library.
•Research and retrieval of data from internal and external sources.
•Organization and implementation of joint UN information campaigns (World Humanitarian Day, UN Day, etc).
•Contributes to the collection of information in various areas related to humanitarian operations in the areas that is relevant for the mandate of the office and in support of the host country.
•During major events organized by OCHA-GLO and in close collaboration with the supervisor, coordinate the production and dissemination of information packages, press releases.
•Liaise with relevant host country counterpart to verify requested information or support in clarifying some necessary questions.
•Supports on the development of existing partnerships and identification of new including with other UN agencies, other entities, memorandum of understandings and plan of actions.
•Contributes to the preparation of reports on program and activities in support of the senior management, heads of units and other humanitarian teams.
•Assist in identifying areas of support to the host country that is in line with their interest to expand intervention and support to new emergencies across the region or beyond.
•Assists in the regular monitoring and analysis of developments in the UAE and supports the preparation of analytical reports highlighting humanitarian coordination needs and capacity building.
•In collaboration with the head of office ensures that the relevant information is adequately provided to partners for better operational collaboration.
•Responsible for the communication and information sharing tasks of the office.
•And on the organization of meetings, seminars, conferences, workshops, etc. with other agencies and partners in the UAE.
•Organizes and accompanies, when necessary, the Head of Office to meetings and other relevant events.
•Supports the head of office or/and other team members in conducting trainings on OCHA’s humanitarian tools and services including humanitarian reporting, advocacy, financial mobilization, information management, needs assessment, contingency planning, humanitarian access and protection, etc.
•Supports the identify local humanitarian counterparts, who work internationally, and support them in responding to humanitarian crisis.
•Attends relevant meetings and take minutes/prepare records of head of office meetings where appropriate
•Supports the facilitation of visa processes, preparing of note verbal, assist in travel arrangements, appointments and related correspondence.
•Performs other duties as required.