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Communications Associate - UNOCHA, Abu Dhabi, UAE

Abu Dhabi (United Arab Emirates)

  • Organization: UNDP - United Nations Development Programme
  • Location: Abu Dhabi (United Arab Emirates)
  • Grade: GS-6, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Operations and Administrations
    • Communication and Public Information
    • Administrative support
    • Humanitarian Aid and Coordination
  • Closing Date: 2019-12-18

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Background

The Communication Associate works under direct supervision of the Head of office, providing necessary communication support to the OCHA, UAE. The incumbent will perform tasks related to communication and donor visibility support, external relations, advocacy and outreach in addition to protocol support. She/he will work closely with the Head Office to supports the formulation and implementation of the plan of action of the office and work closely with the team to deepen the understanding and awareness of OCHA partners on response and response readiness schemes.

The Communication Associate promotes a client-oriented approach in OCHA. The Communication Associate works in close collaboration with the Head of Office and other team members, staff of other UN Agencies, Government officials, donors and the civil society.

Duties and Responsibilities

Under the supervision of the Head of Office, within the limits of delegated authority, the Communication Associate will be responsible for the following duties: 
 
•Provision of inputs and information for elaboration of OCHA-GLO communication strategy based on the corporate communications strategy
•Support to increased awareness of OCHA's mandate and goals through dissemination of information, organization of public events
•In coordination with supervisor development and preparation of materials for marketing and awareness-raising including briefing materials and press releases.
•Organization of publicity, advocacy, knowledge-sharing events and promotional opportunities. Provision of logistics support to the events.
•Review of reference materials, identification of reference materials for retention. Maintenance of information database and photo library.
•Research and retrieval of data from internal and external sources.
•Organization and implementation of joint UN information campaigns (World Humanitarian Day, UN Day, etc).
•Contributes to the collection of information in various areas related to humanitarian operations in the areas that is relevant for the mandate of the office and in support of the host country. 
•During major events organized by OCHA-GLO and in close collaboration with the supervisor, coordinate the production and dissemination of information packages, press releases.
•Liaise with relevant host country counterpart to verify requested information or support in clarifying some necessary questions. 
•Supports on the development of existing partnerships and identification of new including with other UN agencies, other entities, memorandum of understandings and plan of actions.
•Contributes to the preparation of reports on program and activities in support of the senior management, heads of units and other humanitarian teams.
•Assist in identifying areas of support to the host country that is in line with their interest to expand intervention and support to new emergencies across the region or beyond. 
•Assists in the regular monitoring and analysis of developments in the UAE and supports the preparation of analytical reports highlighting humanitarian coordination needs and capacity building. 
•In collaboration with the head of office ensures that the relevant information is adequately provided to partners for better operational collaboration.
•Responsible for the communication and information sharing tasks of the office.  
•And on the organization of meetings, seminars, conferences, workshops, etc. with other agencies and partners in the UAE. 
•Organizes and accompanies, when necessary, the Head of Office to meetings and other relevant events. 
•Supports the head of office or/and other team members in conducting trainings on OCHA’s humanitarian tools and services including humanitarian reporting, advocacy, financial mobilization, information management, needs assessment, contingency planning, humanitarian access and protection, etc.
•Supports the identify local humanitarian counterparts, who work internationally, and support them in responding to humanitarian crisis.
•Attends relevant meetings and take minutes/prepare records of head of office meetings where appropriate
•Supports the facilitation of visa processes, preparing of note verbal, assist in travel arrangements, appointments and related correspondence.
•Performs other duties as required.  

Competencies

Core
Innovation
Ability to make new and useful ideas work
Level 3: Adapts deliverables to meet client needs
 
Leadership
Ability to persuade others to follow
Level 3: Proactively seeks and recognizes contributions of others
 
People Management
Ability to improve performance and satisfaction
Level 3: Appropriately involves team in different stages of work and decision-making
 
Communication
Ability to listen, adapt, persuade and transform
Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation 
 
Delivery
Ability to get things done while exercising good judgement
Level 3: Takes responsibility for addressing critical situations and delivering core value
 
Technical 
 
Innovation outreach and partnerships
Ability to communicate within and at large, participate in peer communities and engage substantively.
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
 
Organizational Skills: 
Demonstrated capacities to perform multiple tasks, in multi-cultural environment and dealt with confidential matters.
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
 
Reviewing and reporting: 
Ability to review and edit documents, ability to produce meeting report identifying key actions.
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
 
Development and Operational Effectiveness: 
Programme management skills and communication skills
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
 
Research: 
Knowledge of analytical tools and methods for undertaking substantive research on various policy related issues.
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
 
Reporting and Analysis: 
Ability to evaluate analytical data, derive relevant findings and present them in a meaningful manner
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
 
Partnerships/Relationship Management: 
Ability to engage with other agencies, donors, and other development stakeholders and forge productive working relationships
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
 
Risk Management: 
Ability to identify and prioritize risks, and organize action around mitigating them.
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
 

Required Skills and Experience

Education:
 
Completion of secondary education is required; a university level degree would be desirable, but not a requirement; Candidates who do not have a university degree or an accredited certification in the technical field will be required to complete the Global General Service Test (GGST) – formerly known as the UN Clerical Test.
 
Experience:
 
A minimum of 6 years of relevant experience in a large or international corporation/organizations and multi-cultural environment, preferably in the UN System with progressively responsible communication, data collection, reporting and secretarial experience is required.
 
Experience in the usage of computers, website, social media and office software packages (MS Word, Excel, etc). 
 
Language Requirements:Proficiency in Arabic and English.
 
Working knowledge of other UN language is an advantage.
Other:Describe any additional qualifications:
•Non-Smoking environment 
 

Disclaimer

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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