Deputy Head of Cabinet

The mission of the Deputy Head of Cabinet is to work under the supervision of the Head of Cabinet to achieve the objectives of the Agency falling under the Cabinet of the Executive Management remit. He/she will assist in the management of the CAB work and in the allocation and development of its resources with a view to its contribution to the general objectives of the Agency. Detailed responsibilities include supporting the Head of Cabinet in implementation of all CAB responsibilities in particular: ● Steering and supervising the overall activities of the CAB; ● Supervising the provision of the high-impact executive advisory function to the Executive Management; ● Ensuring the alignment of the Agency’s activities with general EU policy lines, in particular through supervising the work of the Frontex Brussels Office and liaising closely with the Director of International and European Cooperation Division; ● Coordinating the cooperation between the Agency’s entities and the Management Board and its supporting bodies while ensuring that proposals from the Executive director are properly prepared, validated and channeled to the Management Board and its working group(s); ● Supervising the Agency’s document management system; ● Supervising the Agency’s internal and external communications activities in close cooperation with the Head of Media and Public Relations Office; ● Facilitating and where relevant coordinating the cooperation between the Agency’s entities and the Data Protection Officer, the Fundamental Rights Officer and the Accounting Officer; ● Coordinating the alignment of inspection and control functions; ● Managing relevant human and financial resources at the level of the CAB, including effective planning, implementation and reporting, in close cooperation with the Director of Corporate Governance Division; ● As business partner, advising on and monitoring the implementation of ED Decisions; ● Ensuring the daily coordination of cross-Divisional work and follow-up thereof, including the maintenance of the Executive Management Calendar, in close cooperation with the Directors of Divisions or their representatives; ● Acting as an interface with the Frontex entities, the CAB keeps track of deadlines in relation to the Executive Management activity. It anticipates any possible difficulty or emerging priority in order to facilitate access to Executive Management wherever deemed necessary; ● Ensuring a smooth, timely and clear internal communication flow between Executive Management and Frontex entities in particular the Directors of Divisions; ● Communicating with internal and external entities on issues at the strategic or policy level; ● Leading the team, fostering a positive team spirit and ensuring motivation, efficiency and effectiveness for added value and adhesion to the European Union values, ethics and integrity; ● Ensuring and evaluating the delivery of timely and qualitative output for the CAB. ● Supporting the Head of Cabinet in the general administrative and financial management of the Cabinet and deputising for the Head of Cabinet in his/her absence.