The IRC began working in Myanmar in May 2008 with emergency response and early recovery interventions for communities affected by Cyclone Nargis. Since then, the IRC has broadened its portfolio with health, protection, and livelihoods programs aiming to employ a holistic approach to meeting the needs of crisis affected and vulnerable communities to survive, recover, and gain control of their futures. In conjunction with humanitarian programs and longer-term programs working in system strengthening and participatory community-driven development, the IRC works in emergency preparedness and response, supporting its staff and its partners to become more resilient and responsive to shocks and respond quickly when they occur.
SCOPE OF WORK: IRC Myanmar’s Grants Coordinator is responsible for the oversight and management of the Program Department’s Grants Unit. The Grants Coordinator reports directly to the Deputy Director for Programs (DDP). The position directly manages four grants staff and is based in Yangon with periodic travel to the field. Key relationships are with the program technical leads, Finance Controller, partnership team, IRC’s internal Awards Management Unit, and donors. The Grants Coordinator provides strategic guidance and support to the country office on issues of program development, grants/sub-grants management and compliance, and donor relations. S/he leads proposal development processes and supports a variety of aspects of project cycle management, including information management, problem analysis, program design, negotiation with donors, grant and sub-grant monitoring and modifications, reporting, and grant closure.
DUTIES AND RESPONSIBILITIES:
Program Design & Proposal Development
•Support DDP and technical leads in comprehensive business development and develop funding proposals, appropriate to context and aligned with the country-level Strategic Action Plan.
•Lead proposal development initiatives, providing overall coordination function between HQ, IRC’s global technical advisors, partners, finance, operations, HR, and program focal points to ensure smooth and timely proposal development processes.
•Serve as team leader and key writer for all proposals, working with and/or overseeing other team leaders (e.g. regional support team, consultants) when needed and as resources are available to support them.
•Ensure proposals are tracked with standard IRC tracking tools (e.g. FM01, OTIS, Internal tracker).
•In collaboration with M&E Coordinator, utilize needs assessment contextual analysis results to inform project design.
•Monitor major donor trends (policies, strategic directions, etc.) and funding opportunities through regular research and monitoring of information on relevant websites and/or other sources.
•Support program growth aligned with strategic priorities through liaising and collaborating with respective technical units in program design, researching context, gaps, needs assessments, and viable new funding opportunities.
•Ensure the identification, appraisal, and mapping of partners is carried out in a constructive and consistent manner, and that strategic partners are appropriately engaged in pre-positioning and proposal development processes.
Grants Management and Compliance
•Manage and provide overall oversight of the grants portfolio (~10 grants, including institutional and private donors) and regularly update and disseminate the grants tracker.
•Responsible for updating and timely dissemination of funding and donor reporting grid/schedule to relevant staff. Ensure the submission of timely and high-quality report to donors.
•Provide technical guidance on IRC and donor (USG, UN and European) regulations to ensure compliance within operations, program implementation and reporting. Raise compliance issues proactively with program staff and the DDP and DDO.
•Keep the senior management informed of any projected inabilities to meet contractual obligations, report submission and of spend rates/significant budget variances.
•Conduct and keep track of project cycle meetings and coordinate with different departments (Programs, Finance, Supply Chain, etc.) to follow up on action points and pending issues to ensure proper grants management.
•Manage and/or support all agreement reviews, revisions, amendments and budget realignments, including relevant approvals.
•Coordinate closely with finance teams to ensure effective budgeting, spending plans, amendments, and closeout activities.
•Support partnership team in sub-granting/partnership processes in support of IRC Myanmar’s partnership initiatives. This includes oversight of and guidance on streamlining sub-granting/partnership contracts and tools, staying up to date on IRC rules and guidelines related to grants management and sub-granting, and ensuring other relevant staff understand and can effectively use/support related tools and processes.
•Review key project reports prepared by Grants Managers/Officers and provide guidance and on-job capacity strengthening as needed.
•Ensure strategic action plan commitments and milestones owned by and/or relating to the grants team as key contributors are delivered/supported.
•Supervise Grants staff and liaise closely with the Partnership Coordinator in management of sub-grants, ensuring quality outputs and supporting/facilitating their work through joint work flow planning, communication with key working relationships, and identification of special/complex issues requiring special attention/support.