Project & Consortia Coordinator

IRC Chad is committed in its 2015-2020 Strategic Action Plan, to continue to provide essential humanitarian services in health, nutrition and protection / GBV, while improving the economic well-being and building the resilience of beneficiaries, especially women and girls. IRC Chad will continue to work with and closely support states actors/ Ministries for key areas of intervention so that IRC's actions fit into national policies to ensure better ownership of actions taken towards.
Building on this work over the years, the IRC Chad has committed to ensure access to quality health care, sexual and reproductive health care, more specifically to prevent unintended pregnancy, to protect and treat them for complication of pregnancy and childbirth. IRC Chad has also committed to protect from and treat women and girls for the consequences of Gender Based Violence (GBV). Furthermore, in terms to better respond to needs of our clients, IRC proposes projects integrating different sectors and various approaches. IRC has committed to work in consortium with local and international partners as well as with local authorities, to assure sustainability of our actions.

SCOPE OF WORK

IRC seeks a dynamic leader and project strategist to fill the role of Project & Consortia Coordinator (PCC). The PCC will lead and oversee all aspects of a high-profile project, including directing strategic planning and decision making, managing the activities of sub-recipients, and supervision of staff.  He/she will serve as the key liaison with local and international implementing partners, the Government of Chad, and other stakeholders. PCC will also establish and maintain an integrated vision among different actors while ensuring adherence to all project objectives, performance requirements, and donor regulations.


MAIN RESPONSABILITIES:

Under the supervision of the Senior Program Coordinator (SPC) and with technical and administrative support from both the Programme, Operations and Finance team, and Field Coordinators, the PCC will be responsible for:

• ensuring effective implementation of project activities;
• partnerships management and due diligence of Consortia partners and build strong, sustainable partnerships;
• Daily management of the project as well as sub-award lifecycle in accordance with the PEERS (Partnership Excellence for Equality and Results System)
• S/he will ensure that the IRC’s partners understand donors’ regulations, while also working to ensure that partners’ deliverables are received, reviewed, filed and followed up on in a timely manner.
• S/he will provide overall managerial oversight and leadership for the project, including oversee operational functions for achieving the goals of the project.

RESPONSIBILITIES:

Program quality /Management and implementation

• The PCC is responsible for the  overall project coordination  in all regions and in line with the IRC Country Strategic Action Plan within IRC international priorities, frameworks and policies;
• With support from the Programme, Operations and Finance team, he/she ensure needed adaptation of key project tools, review and adaptation of existing IRC technical training materials, develop new training materials as needed to support the introduction of new programming, operational and financial approaches.
• Provide overall leadership, mentoring, quality control and coordination to strengthen project outcomes.
• Liaise regularly with the Field Coordinators to provide updates on the project, discuss emerging challenges, and collaborate on the design of new programs or changes to existing programs;
• Support  the establishment of a program and consortium structure that enables integration across all activities and implementing partners;
• Lead the development of detailed implementation plans, flowing from annual strategic work-plans, and ensure program implementation is on time, target and budget, using effective M&E systems and adaptive management principles to reach desired impacts.

Budget Management

• In coordination with the Grants and Finance teams, ensure efficient management of financial resources, including the review and approval of project budgets and monitoring expenditures
• Participate in internal BvA meetings and also with partners to ensure that grant is on track, and all under/over spent are handled with proper planning
• Work closely with finance and grants teams to revise, adjust budget if needed
• Collaborate with Grants department to ensure that project is implemented according to donor guidelines and reporting requirements are met.
• Ensure full compliance with donor, IRC, and other fiduciary regulations.
• In collaboration with the country program’s operations and finance departments, ensure proper financial management, procurement, administration, human resources and logistics (including transport, warehousing and asset management) needs of the program are conducted within IRC’s policy and with the maximum benefit to the program.

Monitoring, Evaluation and knowledge management

• Maintain an effective monitoring, evaluation and planning system
• Analyze project ‘sectors data and share information with the SPC and relevant stakeholders
• Responsible for all internal and external programmatic reporting, including donors reports
  
• Coordinate program evaluations and reviews, ensure documentation of lessons learned informing reporting and program development
• Ensure that gender, protection and environmental impact are mainstreamed in all programming under direct responsibility.

Team management/Staff Supervision & Development

• Oversee project implementation team and ensure that all staff and consortium member are following work plans and projects deliverables are completed as planned.
• Oversee the development and implementation of staff technical capacity building plans that promotes a culture of learning through systematic analysis and reflection of program data and lessons learned and ensure staffs receive training accordingly.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Assist the staff in identifying professional development needs and opportunities.
• Work with the staff to ensure performance objectives are regularly reviewed and met.
• Provide continuous performance feedback to staff; identify performance issues and work with staff and Human Resources to document and address issues in a timely manner.

Partnerships and Sub-awards Coordination

• Ensuring that the Consortium partners follow the IRC PEERs that sets out efficient and responsive processes, delineates clear roles and responsibilities, and articulates IRC’s strategic approach to partnerships;
• Mobilize, train and provide on-going technical support to Technical focal points in the Consortia and Program Teams on working with partners;
• Examine partners’ Program implementation and assess possible improvements based on lessons learned, best practices, etc.;
• Encourage overall program cohesion through coordination and information sharing with and between partners;
• Strengthen relationships for other partnerships (e.g. with government entities).

Reporting

• Ensure reporting timelines are prepared and shared across the Consortia;
• Collect and compile program narrative reports across the Consortia and ensure timely submission to the Program Coordinators for their review;
• ensure timely submission of reports by partners and quality assurance, including reporting against the logical framework;
• In conjunction with Finance, ensure the timely review of partners’ financial reports in accordance with the terms of their Partnership agreements, coordinated with the review of programmatic reports.
• In collaboration with Grants assure quality of reports to be submitted to donors

Partners Capacity Building:

• Review the capacity building/development plan for the partners based on the pre-award assessment result, ensure capacity building/development plan is tailored, targeted and responsive to their organizational needs and priorities;
• Design tools and create systems to effectively monitor progress made against partner capacity building plans and to partners in their organizational development;
• Contribute/lead as/if required to collate lessons learned on a regular basis and disseminate these among Consortia partners to maximize the Programs’ impact and contribute to future Programs’ strategy and direction.

Professional Standards

• Consistently and proactively monitor/assess the safety and security of the team; promptly reporting concerns or incidents to the SMT, and when liaising with community leaders and other external parties as required to maintain/enhance the security environment for IRC programs
• Other duties as assigned by the supervisor to enable and develop IRC programs
• All IRC staff are required to adhere to the IRC Way Standards for Professional Conduct and the IRC country employment policies.

Demonstrated Skills and COMPETENCIES:

• At least five years of relevant experience managing large Grants, European donor-funded and/or other humanitarian and development programmes  with demonstrated experience leading a team to achieve results 
• Experience managing projects in complex, sensitive environments, and knowledge of donor (AFD, EuropAid) programming rules and regulations required
• Experience working in sub-Saharan Africa required; long-term work in Chad or Central Africa preferred
• Strong project planning, reporting, monitoring and evaluation as well as organizational skills;

• Experience managing, supervising, coaching and mentoring staff;

• Demonstrated knowledge of gender and proficiency in managing development projects that mainstream gender

• Demonstrated effectiveness in developing and maintaining unbiased and professional working relationships with government officials, civil society partners, and other counterparts and clients

• Proven ability to work well in and promote teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure with professional grace.
• Proficiency in Microsoft Office suite, including Word, Excel and Outlook
• Ability and willingness to travel frequently.
• Excellent written and oral communication and presentation skills in French and English, effective in representation and advocacy with external parties;  

Reports to:         Senior Program Coordinator

Length:                1 year

Position type:   Unaccompanied

Location:             N’djamena, Chad

This position is contingent on funding.

Female candidate is highly encouraged

Chadian nationals’ candidates are strongly recommended.

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