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Associate Reporting Officer

Budapest (Hungary)

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Budapest (Hungary)
  • Grade: Level not specified
  • Occupational Groups:
    • Communication and Public Information
    • Documentation and Information Management
    • External Relations, Partnerships and Resource mobilization
  • Closing Date: 2019-12-06

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Candidates must be primarily Hungarian nationals. General Service staff, regardless of grade or length of service, with a relevant degree and meeting UNHCR standards for recruitment to the National Professional Officer category can apply, provided that requirements regarding professional experience, academic qualifications, language, etc. are fulfilled.
Applications must be supported by documentation of fully effective performance history and demonstrated potential to assume professional responsibilities. National Professional officers who have served for a minimum of one year in their present post will be eligible to apply. Interested staff members should consult the Policy and Procedures on Assignments of Locally recruited Staff (PPAL) paragraphs 70-77. Associate Reporting Officer

Organizational Setting and Work Relationships
Under the overall guidance of the Senior Communications or Donor Relations Officer, the Associate Reporting Officer contributes to production, editing and quality control of reports for his/her Area of Responsibility (AOR). By systematization and sharing of accurate and timely information, the incumbent promotes the vision, mission, and strategic goals of UNHCR.

S/he establishes close contacts with all UNHCR sections in the AOR to gather and analyse information. S/he maintains effective professional relationships with a wide variety of donors, operational and implementing partners, UN agencies, and other stakeholders to gather, analyse and disseminate information about activities of UNHCR and its partners.
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All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
- Keep abreast of all developments in the country operation/ bureau/ division or other entity to prepare appropriate briefings and reports.
- Draft regular daily, weekly and monthly up-date for internal and external audience (including donors and media).
- Consolidate and analyse data on programme implementation, achievements and indicators in all sectors under AoR in order to facilitate the preparation of periodic reports and activity-specific reports as may be required and ensure timeliness of such reports.
- Participate in annual reporting and planning process.
- Work closely with Information Management to ensure accurate and attractive data presentation, including maps.
- Support the monitoring of UNHCR¿s partnerships and consolidate information about Partners¿ activities.
- Assist in the preparation of briefing kits and presentations for missions and visitors.
- Assist in the preparation of reports for donors, in compliance with specific donor requirements. Make efforts to enhance donor satisfaction by ensuring quality reporting on programmatic results to donor. Assist in providing visibility for donors¿ contributions to UNHCR.
- Research/analyse, interpret and also, monitor and review information and data from regular and wide variety of sources for internal and external reporting.
- Prepare and distribute minutes of meetings.
- Provide technical support, training and clarification on UNHCR¿s reporting policies and deadlines.
- May prepare press releases; conceptualize, draft and edit stories for external communications products and support all aspects of its production, including fact checking, proofreading and quality control.
- Support UNHCR inter-agency coordination initiatives and leadership through provision of reporting and secretariat functions where relevant.
- Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree

Field(s) of Education
Journalism;         Public Administration;         Communication;
International relations; Political Science; Law;
or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
n/a
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential:
- Experience in conducting, participating in and reporting on meetings, and drafting reports.
- Experience in programme/project development, planning, implementation, and/or monitoring.

Desirable:
- Experience in a field mission and at Headquarters / in the UN Common System and country context.
- Experience undertaking operational and analytical work in the field of international affairs, international security, humanitarian affairs, development or journalism.
- Donor relations or liaison with media.

Functional Skills
CO-Strategic Communication;
IT-Computer Literacy;
PG-UNHCR's Programmes;
UN-UNHCR Operations, mandate, principles and policies;
DM-Data collection methodologies;
MS-Networking;
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Competencies as defined in Job Profile Please also note that English is essential and French and Spanish are desirable for this Job Opening.
========================================================================================================
See below for this postion's Operational Context
======================================================================================================== Nature of the Position
Under the direct supervision of Senior Supply Chain Planning Advisor, the incumbent will lead the creation and further implementation of the communications and reporting strategies for the Supply Management Service SMS. The Assc Reporting Officer will ensure that the digital supply content, in the UNHCR Web and in the Intranet, aligns with the SMS strategy and the areas of responsibility of each section. The incumbent shall promote activities to strength the exchange of relevant supply communications, best practice sharing and lessons learned, in order to support Regional Bureaux and country operations to collect and analyse data, and report on results in a consistent and coherent manner. The incumbent may have direct supervisory responsibility for the visual communications and data analysis staff. 

Living and Working Conditions

The position is based in HQs in Budapest which is the capital of Hungary where adequate infrastructure, health, education, banking and recreational facilities are easily accessible. Budapest is H category Duty Station. There are no specific security concerns not withstanding incidental events. Personal security is generally not an issue. However, staff members should be cautious and take responsibility for their own personal and residential security.


Additional Languages
French Desirable
Spanish Desirable

Additional Relevant Skills

Skill             
Supply Chain function - understanding-Desirable The closing date is 06/12/2019
The position number is #1003249
BENEFITS:Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).
Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).
Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be notified. No late applications will be accepted.UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation.UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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