By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Project Assistant - Efficient and Accountable Local Governance (EALG)

Dhaka (Bangladesh)

  • Organization: UNDP - United Nations Development Programme
  • Location: Dhaka (Bangladesh)
  • Grade: SB-2 (SC3/SC4), Service Contract, Local Contractors Agreement - Administrative support
  • Occupational Groups:
    • Democratic Governance
    • International Relations
    • Public Policy and Administration
    • Civil Society and Local governance
    • Project and Programme Management
    • Administrative support
    • Development Cooperation and Sustainable Development Goals
  • Closing Date: 2019-12-08

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.

Background

Strengthening local governance has been a key focus of not only the government of Bangladesh, but also different donor agencies. Considering the importance of the issue, UNDP has been working to strengthen the local governance system in Bangladesh for more than a decade. UNDP lead support projects to the LGIs have played an important role in reforming the Union Parishad (UP) and Upazila Parishad (UZP) tier of government. Since the Upazila Governance Project (UZGP) and Union Parishad Governance Projects (UPGP) are going to phased out in late 2016, UNDP in collaboration with SDC and DANIDA is planning to support UZP and UP through one project entitled Efficient and Accountable Local Governance (EALG) that will have three components, including Inclusive and Accountable Upazila Parishad (IAUZP (Component-1) and Sustainable, Democratic Union Parishad (SDUP) (Component-2) and Policy for Effective Local Governance (PELG) (Component-3). All three components of the project will have policy output to provide space for support to the overall devolution process.
 
 

Duties and Responsibilities

The Project Assistant will carry out her/his duties under the direct supervision of Project Coordinator and general direction of the Operations Team. She/ He may be assigned to support the project activities in LGD/NILG as per requirement of the project. The Project Assistant will be responsible for the following main tasks. The summary of key functions are:

  • Provide secretarial, logistic and other support for the NPD, Project Coordinator, Facilitators and consultants (national and international);
  • Assist project team in organizing meeting/training/workshop as per project plan and ensure overall logistic supports;
  • Prepare routine correspondence and general reference documents, organize data and collect information for relevant partners;
  • Ensure management for all project vehicles, coordinate and communication with drivers to ensure all vehicle related legal requirements as per rules of GoB;
  • Assist in procurement of office supplies and equipment, maintain asset management documentation for both capital and non-capital assets under EALG project and ensure inventory register;
  • Provide support to project team in management of ICT related equipment and in troubleshooting;  
  • Take necessary arrangement for local and international travel for NPD/GoB high officials as well as for project team;
  • Maintain in-coming and out-going documents, files, prepare routine correspondence and general reference documents, organize data and information and maintain records and files.
  • Maintain project files, documents and provide support to NPD, Project Coordinator and consultants/experts;
  • Typing letters, documents, reports etc and applications of information and Communications Technologies. Proper filing of in-coming and out-going documents;
  • Ensure delivery and receiving documents. Preparing correspondence and general reference documents, organize data and information;
  • Must have ability and willingness to work flexible hours on the computer undertaken data entry, data verification and report production. Maintain communication through e-mail;
  • Carry out any other job as assigned by the Project Management Team (PMT);
  • Perform other duties as required;

 

Competencies

Corporate Competencies:

  • Demonstrates integrity by modelling the UN’s values and ethical standards
  • Promotes the vision, mission, and strategic goals of UNDP
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Treats all people fairly without favouritism

Functional Competencies:

  • Have skill in designing M& E tools & techniques;
  • Have significant skills in ICT, especially in the development of MIS software using database software (e.g. Access);
  • Have expertise in analyzing data using statistical software;
  • Have strong knowledge on Action Research
  • Strong communication and IT skill

Knowledge Management and Learning

  • In-depth knowledge on MIS, M&E and development issues with special focus on local governance
  • Excellent knowledge of monitoring and the application of methodology: Good understanding of capacity assessment methodologies; excellent ability to identify significant capacity building opportunities;
  • Excellent communication skills (written and oral): Sensitivity to and responsiveness to all partners, Respectful and helpful relations with LGD, donors and project staff.
  • Ability to support implementation and monitoring of the EALG Project.
  • Strong IT skills
  • Ability to lead implementation of new systems (business side), and affect staff behavioural/ attitudinal change
 

Required Skills and Experience

Education:

  • Bachelor’s Degree in any subject.
  • Diploma in ICT from a recognized computer institution will be considered an additional advantage.

Experience:

  • Minimum 2 years of practical experience in secretarial duties and use of computers. Excellent computer skills and ability to provide ICT support, office software, internet and software applications.
  • Good understanding of government filing and documentation system, experience in providing secretarial, logistic and other support in a project management set-up;
  • Skilled in routine correspondence and supporting organizing general reference documents, data and collation of information;
  • Experience in procurement of office supplies and equipment, maintaining appropriate inventory records;
  • Have expertise in maintaining project files, documents and record keeping;
  • Highly skilled in typing letters, documents, reports etc. in both Bangla and English and supporting data entry;
  • Experience in asset management, procurement, data entry and analysis;
  • Experience in working with UNDP or any UN agencies in similar positions would be an advantage;

Language Requirements:

Fluency in written and spoken English and national language of the duty station.

 

 

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply

What does it mean?

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.