Senior Project Manager
Vacancy Announcement VA19P141V01 Senior Project Manager
European Return and Reintegration Network th
Posting Date: 25 November 2019 th
Deadline for Applications: 9 December 2019
Duty Station: Brussels, Belgium
Start Date: As soon as possible
Contract Duration: 12 months
Type of Post: International Organisational Overview:
The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD isagrowingandever-morerelevantpresenceinitsfield.Theorganisation’sgreatestassetsareits200+ staffmembers,whopersonifyitsvaluesofcommitment,integrity,partnership,respect,andinnovation in actions and decisions.
ICMPD is inviting all interested candidates to apply for the Senior Project Management for the European Return and Reintegration Network (ERRIN). The ERRIN is an operational initiative, developed by a consortium of migration agencies from over 15 European countries in close co- operation with the Directorate-General for Migration and Home Affairs of the European Commission and FRONTEX.ERRIN aims to implement activitiesthatsupport, facilitate,and improve national return practices. The scope of ERRIN includes voluntary as well as forced return and post-arrival as well as pre-departure activities.
Please note that this position is subject to approval and availability of project funds. Job Description:
The Senior Project Manager is responsible for the shared management of ERRIN project and for ensuring the direction of project activities, delivery of project outputs and the achievement of project targets and results.
The Senior Project Manager organises for a prompt kick off/initiation of the project, including set up and recruitment of project staff. S/he develops and maintains relationships with project partners, beneficiaries and other stakeholders as well as plans and coordinates implementation of all aspects of the project ensuring that the project is managed according to the approved project documentation, work plans and budgets in line with the established rules and business processes as well as partner and donor agreements. The Senior Project Manager ensures timely and qualitative delivery of project outputs and achievement of project results in close collaboration with the project team, project 1beneficiaries and partners as well as donors as well as manages a smooth project finalisation and closure.
The Senior Project Manager establishes the project work plan and monitors its implementation. S/he continuously analyses the progress of implementation, the budget execution, assesses achieved results for quality and impact and ensures that adequate information is gathered for assessment and reporting. The Senior Project Manager plans and coordinates project communications activities and ensures that reporting on progress and results is timely, of high quality and carried out in accordance with donor agreements. The Senior Project Manager coordinates project´s contribution to ERRIN´s knowledge base and identifies and develops new projects and participates in resources mobilisation activities.
The Senior Project Manager leads and supervises the project team consisting of staff and experts ensuring that the team works according to the project work plan and produces timely and qualitative outputs. S/he assesses the performance of the project team members, works closely with relevant ERRIN partner organisations, and develops and maintains working level contracts with other stakeholders.
The Senior Project Manager works under the supervision of the ERRIN Senior Programme Manager. Tasks and Responsibilities:
1. Direction of project activities and kick off:
Ensure a prompt start of the project activities.
Recruit project team. Prepare ToRs, lead interview panels and recruitment process ensuring timely deployment of the project team.
Ensure on-boarding for the newly recruited project team members.
well as implementation approach are well-communicated to all stakeholders.
Establish project work plan ensuring adherence to Project Document and direction of project towards planned targets and results.
Coordinate project strategic direction and work plan with project partners. Ensure that the project budget is in line with the work plan and supports achievement of results within the timeline. As required, adjust the budget in consultation with the Brussels Resources Management Team.
Overseethedevelopmentofacommunicationsplanfortheprojectaccordingtotheapplicable regulations. Coordinate set up of project website and social media contents. Initiate project contacts database.
Ensure implementation of a risk management system at project level. Identify and plan preventative and mitigation measures as applicable.
Initiate project implementation by organising/coordinating organisation of kick off and inception events as applicable.
2. Project management and implementation:
Organise work of the project team in line of the project work plan.
Ensureprogressofimplementationoftheworkplanandthetimelyaccomplishmentofproject outputs. Take prompt corrective action as required.
2 Mobilise project staff and experts, goods and services, capacity building and grants schemes for activities, including approving terms of references and specifications and overseeing contractors’ work.
Maintain a dialogue between the project and its stakeholders to ensure project´s scope and direction remain relevant for achievement of the intended results.
Coordinate and follow-up with partners ensuring that activities are carried out according to agreed work plan and other agreements.
Ensure that project content and outputs are produced timely and according to project work plan and quality standards. Review, comment upon and approve project outputs (reports, presentations, publications).
Overseeorganisationofmeetings,seminars,workshopsandotherevents.Ensurethatagenda, technical notes and working group papers and other inputs to events are produced in a timely manner.
Control and approve project correspondence.
Systematically monitor project activities and progress in line with the applicable monitoring guidelines. Ensure information gathered and monitoring reports are prepared. Organise scheduled and ad hoc project reviews.
Assess project progress and results in close consultation with project stakeholders. Develop improvements to enhance performance of the project.
Oversee implementation of the project communications plan. Organise drafting of communications materials, coordinate and oversee inputs from the project team. Participate in, and chair project events, seminars and workshops. Present project results to various stakeholder groups such as Steering Groups/donors.
Participate on behalf of ERRIN in conferences/meetings/seminars relevant for the project. 3. Project administration and reporting:
Ensure thatproject activities areimplemented inan efficient and cost-effectivemanner in line with the work plan.
Ensure that administrative processes such as procurement and contracting are carried out promptly and in accordance with the applicable rules and established business processes. Ensure compliance with donor rules as applicable
Identify bottlenecks and develop solutions. Take corrective actions promptly. Oversee the appropriate use of project funds in accordance with the budget. Initiate budget revisions to adjust budget to changes in project work plan.
Ensure timely reporting to donors and partners, oversee formulation and drafting of progress and final reports. Coordinate with Brussels Resources Management Team for preparation of financial reports. Submit reports (full package) to donor according to established reporting schedule.
Ensure project documentation is maintained and filed according to the applicable policies. Coordinate and implement project closure activities.
4. Management of project team and experts:
Plan the composition of the project team, revise as required.
Identify project experts. Draft /approve ToRs. Oversee timely deployment. 3 Coordinate the work of the project team by allocating tasks, supervising task completion, coordinating work processes.
Ensure effective and transparent management and communication processes within the project team.
Oversee implementation of a security system for staff safety, as applicable, in collaboration with ICMPD Field Security Advisor and Head of Office.
Evaluate the performance of project team and experts according to the applicable performance management system, report regularly on team performance to supervisor(s). Keep informed about the expertise/specialisation of project team members. Support development of expertise and knowledge in the team.
5. Participation in programme/project development:
Actively identify opportunities for expansion of ERRIN´s activities and development of new initiatives.
Provide and formulate inputs to development of new initiatives.
Identifyandformulatelessonslearnedandbestpracticesfromprojectimplementationtofeed into formulation of new projects.
Develop and formulate new projects. Draft concepts and project proposals, work plans and budgets for new projects.
Participate in resource mobilisation for new projects.
Project activities implemented according to project documentation, donor/partner agreements and project work plan and budgets in line with the applicable rules and business processes.
Project inputs deployed timely and in line with the work plan.
Stakeholder relationships managed efficiently and effectively.
High-quality project outputs and substantive project deliverables produced according to work plan.
Project budget implemented according to the applicable rules and donor agreements. Project reports prepared timely according to donor agreements and applicable guidelines. Project Team deployed as per project work plan and the work of the team supervised and performance assessed.
Project lessons learnt and best practices identified and documented.
Ideas and concepts for new projects identified and new projects formulated. Incumbent Profile:
A minimum of 8 years of position-specific experience in management of multi-sector or thematic projects in multiple regions or across countries in the field of migration. Substantive knowledge of migration issues.
Substantive knowledge in the technical field of the project.
Extensive experience in stakeholder management and donor relationships management. Proven experience in project financial management.
Experience in management of project teams and experts.
Professional training in project cycle management. Certification is project management (Prince2 or similar) is a distinct asset.
Strong conceptual and analytical skills.
Solid communications and negotiation skills.
Experience in international context.
Proficiency in (verbal/written) English, proficiency in another major EU language, Russian, or Arabic, local language (for country-level projects) is an asset.
Master´s degree related to the area of work.
ICMPD offers an attractive compensation package. This position is classified at IP4 Grade, with an annual net-base salary starting at EUR 63,288. Additional benefits include participation in the ICMPD Provident Fund, Health and Accident Insurance, six weeks’ annual leave and, where applicable, dependent’s and mobility allowances.
Interested candidates are requested to submit their application in English through the ICMPD online
recruitment system at http://www.icmpd.org/work-for-us/current-vacancies by midnight (CET) of the closing date specified above. For this purpose, candidates will first need to register with the ICMPD website. Once the relevant data has been entered, candidates will be able to apply for vacancies. Please note that in thecourse oftheonline application, themotivation letter andpersonal CVmust be uploaded in the EuropeAid format in English. The template is available for download at http://www.icmpd.org/work-for-us/.
All applicants are encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated above. Applications received after the published deadline, and offline applications submitted via email, fax or post, will not be considered.
Due to the high volume of applications, only short-listed candidates will be contacted and applicants are expected to be available for a personal/telephone interview.
In the event of a technical issue with your application, please email email@example.com. General Information:
ICMPD retains the discretion to re-advertise the vacancy or to cancel the recruitment. This position may entail frequent travel to high risk areas at short notice for the execution of the tasks and duties, which may warrant adherence to security protocols, and/or health procedures. 5