Governance Associate - Priority to Kuwaiti Nationals
Under the overall guidance of the Programme Analyst (Governance) the Governance Associate ensures effective delivery of the CO’s governance programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.
The Governance Associate can supervise clerical and support staff of the Programme Unit. The Governance Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving complex finance-related issues and exchange of information.
Duties and Responsibilities
- Support to formulation of programme strategies and implementation of the Country Programme Action Plan;
- Support to management of the CO programme;
- Administrative support to the Programme Unit;
- Support to Partnership building;
- Facilitation of knowledge building and knowledge sharing;
- Collection, analysis and presentation of background information for preparation of Country Office Programme and project planning documents, effective application of Results Based Management tools.
- Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.
- Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
- Provision of guidance to the executing agencies on routine implementation of projects.
- Presentation of information for audit of NIM projects, supports implementation of audit recommendations.
- Provision of administrative support for the assigned programme portfolio including support to organization of events, keeping proper portfolio documentation and preparation of required correspondence.
- Review of NIM projects Financial Reports; preparation of non-PO vouchers for development projects.
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
- Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
- Making budget check for requisitions, POs and vouchers.
- Conducting budget revisions
- Analysis of information on partners, preparation of partners’s profile.
- Tracking and reporting on financial resources. Review of contributions agreement, managing contributions in Atlas.
- Organization of trainings for the operations/ projects staff on programme.
- Synthesis of lessons learnt and best practices in programme.
- Sound contributions to knowledge networks and communities of practice.
Required Skills and Experience
- Secondary Education, preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.
- 6 years of progressively responsible administrative or programme experience on development issues preferably on issues related to governance is required at the national or international level.
- 3 years of relevant experience will suffice for holders of a Bachelor’s Degree;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
- Fluency in English and Arabic.
Important applicant information
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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