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Finance Officer

Moroto (Uganda)

  • Organization: IRC - International Rescue Committee
  • Location: Moroto (Uganda)
  • Grade: Mid level - Internationally recruited position
  • Occupational Groups:
    • Banking and Finance
    • Operations and Administrations
  • Closing Date:

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Requisition ID: req7290

Job Title: Finance Officer

Sector: Finance

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Moroto, Uganda

Job Description

Under the direction of the Field Manager and the Finance Controller, the Finance Officer is responsible for ensuring that the day-to-day accounting operations and financial management functions are performed in accordance with IRC’s policies and procedures, and in accordance with the Generally Accepted Accounting Principles (GAAP). 

Duties and Responsibilities

  • Acting at all times in accordance with the country law and standards of accounting practices
  • Contribute to the overall objective of the Finance department of providing quality support service to all sectors.
  • Manage all aspects of day to day operations of the accounting department
  • Assist in implementation of finance policies, procedures and systems at the field office
  • Provide training to program staff on IRC finance matters
  • Review payment vouchers, ensuring completeness of the documentation and consistency with IRC policies and procedures.
  • Review of Field finance data files for accuracy, completeness and correctness of descriptions, amounts and coding.
  • Validate captured accounting entries in SUN Account, ensuring accuracy and completeness of the process.
  • Liaison with the bank on all banking issues and carrying out monthly bank reconciliation.
  • Complete end-of-month tasks in a timely manner, with minimal or no errors.
  • Consolidate monthly cash projections and submit the same to Kampala in a timely manner.
  • In liaison with supply chain department, prepare commitment schedules every month and share the same with supervisor and country office finance controller or designee.
  • Assist the Field Manager / Finance Controller in the preparation of finance related reports for use in decision making at both field and head office levels.
  • Carry out monthly reconciliation of program advances and charges related to staff personal accounts (T7) and advise the supervisor on course taken to settle outstanding balances.
  • Participate as gatekeeper in ensuring that all transactions are in accordance with IRC financial policies and grant agreements.
  • Provide support to both external and internal audit processes that are undertake at the field office
  • Work hand in hand with the FPC to prepare and update the field office operating budget
  • Implement the shared program costs (SPC) allocation at the field office
  • Participate and provide technical support in grant opening and closing meetings
  • Conduct pre-award assessments and monitoring visits to sub grantees
  • Review reports submitted by sub grantees confirming accuracy and compliance to the terms of the agreement and submit the same to the senior finance manager for posting into IRC accounting system

Budgets

  • Take the lead in preparation of field office grant spending plans with program and other operations staff.
  • Review monthly Budget vs Actual (BvAs) and prepare any adjustments required by the field office for posting into Sun accounting system at Kampala level.
  • Provide insight of projected Budget vs Actual report based on field office generated information and provide the same to the Field Coordinator ensuring timeliness and accuracy.
  • Responsible for Administrative Budget Work plan and Management and regular updates according to monthly BvA
  • Review payment vouchers, ensuring completeness of the documentation and consistency with IRC policies and procedures.

Cash/Bank – Processing

  • Support the Finance Assistant in processing of bank and cash transactions.
  • Review payment vouchers to ensure completeness and accuracy of documentation.
  • Support the process of preparation of the cash and bank accounting worksheet.

Qualifications

  • University Bachelor’s Degree in Accounting, Commerce or Finance.
  • Minimum of three years of accounting experience preferably in an international NGO and at least a minimum of 1 year hands-on experience working with EXCEL. 
  • Knowledge of SUN accounting system and professional accounting qualification is an added advantage. 
  • Excellent interpersonal, supervisory and organizational skills.
  • Ability to work with computers, communicate effectively.
  • Problem solving and decision-making ability.
  • The ability to work under pressure.

Please note:

  • This position is open only to Ugandan nationals.
  • Deadline for receiving applications is 9th December 2019.

 

 

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

 

 

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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