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UN Women: Communications and Knowledge Management Specialist

New York City (United States of America)

  • Organization: UN WOMEN - United Nations Entity for Gender Equality and the Empowerment of Women
  • Location: New York City (United States of America)
  • Grade: P-3, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Women's Empowerment and Gender Mainstreaming
    • Communication and Public Information
    • Education, Learning and Training
  • Closing Date: 2019-12-10

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Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women's Peace and Security Section is responsible for providing technical support to UN Women Country Offices in several key areas including conflict prevention and peacebuilding, justice sector and security reform, promoting women's political participation and mainstreaming gender issues into governance reforms. It has global components but is grounded in country-level activities.  The Peace and Security Section supports UN Women to fulfill its coordination mandate in the area of peace and security, and UN system efforts to promote improved monitoring and reporting on the implementation of global commitments on women and peace and security, including as set out in Beijing Platform for Action and in Security Council resolutions 1325 (2000), 1820 (2008), 1888 (2009), 1889 (2009), 1960 (2010), 2106 (2013), 2122 (2013), 2242 (2015) and 2436 (2018) and relevant Statements by the President of the Security Council.

The Elsie Initiative Fund for Uniformed Women in Peace Operations (the Fund) aims to support and incentivize efforts to increase the meaningful participation of uniformed women in United Nations peace operations. The Fund primarily offers financial assistance and incentives for Troop and Police Contributing Countries (T/PCC) to identify and overcome barriers to the deployment of trained and qualified uniformed women peacekeepers. The Fund can also support projects submitted by United Nations organizations which are designed to implement, and test innovations aimed at enhancing the meaningful participation of uniformed women deployed in United Nations peace operations. The fund is managed through a Secretariat, hosted in UN Women.

Reporting to the Manager - Elsie Initiative Fund for Uniformed Women in Peace Operations (Fund Manager), the incumbent will be responsible for providing analytical, communications and knowledge management support to the Secretariat. The three-person Secretariat provides technical and administrative support to the Steering Committee and manages all aspects of the Fund’s allocation and project cycles, monitoring and evaluation, communication, knowledge management and reporting.

Duties and Responsibilities

Lead Knowledge management and information sharing initiatives:

  • Develop and implement the internal and external Fund Communication Strategy to share public information, good practices and lessons learned across relevant Communities of Practice (COP), T/PCCs, stakeholders and academia in collaboration with other partners in the UN system;
  • Manage a presence on UN Women’s SharePoint, internet pages and social media with a focus on internal and external knowledge sharing, partnerships and Communities of Practice;
  • Provide technical advice on and implement the Fund's knowledge management procedures to systematize and support Fund and Donor record and reporting requirements;
  • Provide analytical support to the Fund’s monitoring, reporting and evaluation processes.

Lead the management and communication of the Fund’s Programme Cycle:

  • Oversee the communications side related calls for letters of interest and appraisal processes;
  • Provide technical support in the area of knowledge management and communication related to monitoring and synthesizing project results and outcomes for Steering Committee consideration;
  • Prepare annual and final reporting;
  • Provide administrative support to the Secretariat on the management of the fund, as well as the individual projects supported by the Fund.

Provide policy and technical advice:

  • Provide technical advice to the Steering Committee on communication, knowledge management, monitoring and other programme-related activities;
  • Compile and synthesize advice to and from the Technical Committee on programmatic priorities and project proposals;
  • Provide technical advice on the Fund’s operations to T/PCC and Participating UN Organizations (PUNO) during the project life cycle;
  • Coordinate, validate and document project initiative/activities in support of the Secretariat

Provide support to the Fund’s management requirements:

  • Support communications between the Secretariat, Technical and Steering Committees and implementing partners, to enable ongoing effective project implementation;
  • Organize and facilitate stakeholder meetings;
  • Provide inputs to reports in accordance with the Fund’s Annual Workplan;
  • Manage the knowledge management and dissemination process for the Secretariat including circulation of pre- and post-meeting documentation, records and minutes.

Provide Advocacy and Communication support to all partners:

  • Ensure timely liaison with Fund donors, Steering and Technical Committee members, and other stakeholders;
  • Provide coordination support to the writing of proposals, communications including social media, and supporting / background documents;
  • Provide any other knowledge management and advocacy support as needed.

KEY PERFORMANCE INDICATORS:

  • Timely development and implementation of Fund’s internal / external communications strategy;
  • Timely and quality fund reporting;
  • Timely and quality analysis inputs into Secretariat operational activities, workplans and budgets;
  • Timely monitoring and tracking of programme results;
  • Timely organization of meetings;
  • Timely and systematized information and records management.

Competencies

Core Values:

  • Respect for Diversity;
  • Integrity;
  • Professionalism.

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637

Technical / Functional Competencies:

  • Knowledge of gender issues, especially in the context of peace operations
  • Understanding of issues surrounding gender in uniformed security services;
  • Demonstrated ability to work in a diverse environment;
  • Excellent communication skills;
  • Highly effective organization and planning skills and high attention to detail;
  • Excellent analytical and research skills;
  • Demonstrated ability to develop and maintain strong relationships and partnerships;
  • Team player;
  • Strong knowledge and use of computer office tools.
  • Excellent drafting and editing skills across a range of reporting formats and requirements;

Required Skills and Experience

Education:

  • Master’s degree (or equivalent) in communications, Information Management, journalism, Gender, Peace and Security studies, or relevant field is required;  
  • A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. 

Experience:

  • At least 5 years of progressively responsible work experience in an international development programme and/or communication and advocacy, coordination, monitoring and evaluation and reporting; 
  • Excellent drafting and editing skills across a range of reporting formats and requirements; 
  • Strong technological awareness and solid experience using a range of standard IT software; 
  • Experience working in an international peace operation, in either a police or civil capacity, is highly desirable; 
  • Experience in the United Nations system, Civil Society or related area, in gender, peace and security / humanitarian issues, is an asset; 
  • Demonstrated experience in the capture, development, communication and effective use of information is highly desirable.  

Languages:

  • Fluency in English is required;
  • Fluency in French or Spanish is highly desirable.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
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