Investigations Specialist Consultant

Background

The Office of Audit and Investigations (OAI) reports to the Administrator and is responsible for internal audit and investigation services to UNDP and its affiliated entities.  OAI provides independent, objective assurance on the effectiveness of risk management and the effectiveness and adequacy of internal controls.

OAI needs to engage and award an individual contract (IC) to a suitably skilled and experienced consultant to support  OAI investigations Section. Other technically qualified candidates will be placed in OAI’s Roster of consultants for investigations work.

 

How to apply: (The applicants are advised to use Internet Explorer (Version 10 or above) to avoid any compatibility issues with the e-tendering system)

The hiring process of the consultant is conducted through the online tendering system. Interested individuals (bidders) who wish to apply must register in the UNDP ATLAS e-Tendering system in order to access to access the Terms of Reference (TOR) as well as other requirements.

 

1. Registration: If you have not registered in the system before, please read “User Guide for Bidders” , then you can register by logging in the below link using the below  username and password:https://etendering.partneragencies.org/

Username: event.guest

Password: why2change

 

2. User Guide for Bidder: provides step by step instructions for registration and submission of application/documents through the UNDP ATLAS e-Tendering system. Please visit the below link for the User Guide for Bidders.

https://www.undp.org/content/undp/en/home/operations/procurement/business/procurement-notices/resources/

 

3. Submit your application: Once you have registered into the UNDP e-Tendering system, you can log in the system and search for the procurement notice of this LTA by using following information:

- Business unit: UNDP1

- Event ID : 0000004951

- Event name: IC OAI2019 IS Investigations Specialist Consultant

You must apply and upload the following documents to the UNDP e-Tendering system and by the deadline indicated https://etendering.partneragencies.org/

a.   Cover Letter-Explaining why you are applying for the position and highlighting any factors that you are particularly relevant to your application;

b.     Completed P11 form or CV- including past relevant experience and contact details of 3 referees. A blank P11 form is provided in Annex 3.

c.      Financial proposal- indicating the proposed daily fee rate in US$ and using the Financial Proposal form provided in Annex 4.

Kindly ensure that required documents are in the .pdf format, and free from any virus or corrupted files and quotation. The file name should contain only Latin characters.

Should you require further clarification, kindly send your email to oai.bids@undp.org with subject title: IC OAI_2019_IS_Investigations Specialist Consultant.

 

Duties and Responsibilities

The consultant is required to assist Investigations Section with case assessments and investigations and with, among other things, the writing of investigation-related documents such as assessment reports, closure notes, investigation plans, mission plans, vendor sanctions memos and investigation reports. 

The specific tasks that will be required of the consultant are:

1. Review cases for relevance of OAI jurisdiction, collect and assess evidence, and propose recommendations for further action;

2. Participate in investigations, including travel as necessary.

3. Maintain contemporaneous records of all actions undertaken.

 

Deliverables

• Draft investigation-related documents, such as investigation reports that incorporate all relevant evidence and which are consistent with all facts obtained in the course of an investigation.

• Notes and memoranda as required, including written witness interview statements and investigator’s notes to the file.

• Witten and oral summaries of analysis of documentation in Russian, English and Ukrainian.

The draft investigation-related reports and investigations work products are to be submitted to the Investigations Manager or the Investigations Specialist in charge of case assessments in Investigation Section.

Timeline and payment milestones will be determined in association with each task/deliverable.

 

Institutional arrangement:

The Investigations Manager or the Investigations Specialist in charge of case assessments will facilitate access to all records and to all persons as necessary for the consultant to objectively review the case folders and related documents.

The consultant will be tasked by the Investigations Manager.  All work product produced by the consultant as a result of this engagement is owned by UNDP and shall be submitted to the Investigations Manager.

Duration:

The consultancy will be for a maximum 240 days for 1-year period from 1 February 2020 until 31 January 2021.

Competencies

Core Values & Ethics:

• Demonstrates integrity and fairness.
• Demonstrates the ability to remain objective, neutral and independent vis-à-vis all parties involved.
• Possesses the psychological ability to discern and handle the intricacies of workplace and sexual harassment issues.
• Displays utmost discretion and upholds confidentiality.
• Displays cultural sensitivity.
• Supports corporate goals.
• Complies with UNDP regulations, rules, and code of conduct.

Teamwork:

• Leads team-based activities.
• Embraces extra responsibility.
• Builds team morale & consensus.

 

Task Management Skills:

• Produces timely, quality outputs.
• Exercises sound judgment/analysis.
• Develops creative solutions.
• Ability to handle multiple tasks.

 

Communications:

• Writes clearly and convincingly.
• Speaks clearly and convincingly.
• Has good presentation skills.
• Listens actively and responds effectively.

 

Professional:

Demonstrates ability to perform in accordance with relevant professional standards for administrative investigations.

 

Technical Competencies:

The consultant must be able to draft and edit documents in word and excel in English, Ukranian and Russian. Have excellent computer skills.

• Demonstrates ability to use and apply the following technical process of aides, in order to improve the efficiency and effectiveness of OAI services:

• Microsoft office suite.

• Investigations software and open source applications.

• Database applications.

• Demonstrates a strong understanding of information security and confidentiality issues relevant to investigations.

Required Skills and Experience

Education

• Advanced university degree in investigations, law, business administration, finance or another directly relevant field, or significant relevant training and experience in the field of investigations in lieu of an advanced university degree.

Experience

• At least 3 years’ experience in the field of administrative or criminal investigations is essential.

• A combination of formal professional training from a national law enforcement or investigations academy or equivalent, and at least 2 years’ additional experience in conducting administrative investigations as an investigator (in addition to the 3years of investigation experience required above) may be accepted in lieu of an advanced degree. 
• A high level of skill in preparing investigation-related documents is essential.
• Experience in the editing and quality control of documents of an investigative or legal nature is an advantage.
• Working experience in the field of administrative or criminal investigations with an International Organization is desirable.
• Investigation experience in the field level is desirable.

Language requirements

• Fluency in oral and written English, Ukranian and Russian is required.

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