Reporting Specialist

Description of task

Within the delegated authority and under the supervision of Head of Stabilisation or his/her designated mandated representative(s), the UN Volunteer reporting specialist will be responsible for:

• The Reporting Specialist will be responsible for designing and implementing the reporting plan; assisting the Coordinator in preparing Quarterly semi-annual, annual and final reports on progress and will monitor the activities on a regular basis, and will be responsible for the collection & analysis of different data in relation to the activities. As such the reporting specialist will carry out the following tasks:
• Develop and strengthen reporting procedures;
• Develop or enhance reporting tools and template;
• Reporting all project activities, expenditures and progress towards achieving expected output;
• Recommend further improvement of the logical framework;
• Develop monitoring and impact indicator for the success;
• Monitor overall progress on achievement of results;
• Provide feedback to Coordinator suggesting what strategies the Coordinator, staff and stakeholders could use to improve project reports
• Identify project implementation and reporting bottlenecks in completing activities and develop plans to minimize or eliminate the bottlenecks;
• Orient project staff and partners/stakeholders on aspects of M&E and reporting.
• Participate in regular and annual reviews to finalize reports and to plan ahead;
• Coordinate reporting across all levels and components of the facility and RSS Strategy
• Familiarise self with the reporting requirements of the facility and the Strategy including format, cycle and content.
• Produce analytical and visualized reports in a timely fashion;
• Under the guidance of the Coordinator, lead the development and submission of monthly and quarterly reports as might be required in;
• Generate data and relevant statistical information captured in reports (monthly, quarterly, annual);
• Disseminate and ensure utilization of evidence through drafting appropriate briefing notes and reports (e.g. donor reporting updates, internal thematic briefing notes for Executive Secretary of LCBC, UNDP Regional Director and UNDP RBA Director, and activity-specific briefing notes
• Maintain contact with stakeholders by developing technical working relationships (e.g. with the government of the Lake Chad Basin Countries, and UN agencies) to assist them to submit quality project reports in a timely fashion;
• Organize and support meetings assisting the Coordinator, staff and stakeholders to prepare relevant talking points and minutes;
• Support the Secretariat to prepare and distribute minutes, organize meetings; and to enable it to serve as the general secretariat for the Strategy, the Steering Committee and the Governors Forum;
• Prepare Steering Committee meeting minutes for review by the Coordinator; and
• Perform other duties as required and requested.

Qualifications/Requirements Required degree level: Master degree or equivalent Education - Additional Comments:

Advanced higher degree (Master’s or equivalent) in a relevant area, e.g. designing monitoring and evaluation reporting or area related to communication analysis; a first-level university degree or equivalent in combination with relevant training and/or professional experience may be accepted in lieu of an advanced university degree;

Required experience: 60 Months Experience remark:

• At least 5 years of professional work experience at the national and/or international level in projects management, reporting, or evaluation, or other relevant programmes; experience with peacebuilding and peace consolidation is an asset, as is experience working in the UN or other international development organization;
• Experience working with donors
• Excellent oral and written skills; excellent drafting, formulation, reporting skills;
• Accuracy and professionalism in document production and editing;

• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
• Desirable: valid national driver’s license and proven ability to drive manual gear 4x4 over rough terrain; (if not applicable, delete)
• Sound security awareness;

Have affinity with or interest in peacebuilding and peace consolidation, volunteerism as a mechanism for durable development, and the UN System

Language skills:

• French(Mandatory), Level - Working Knowledge

Area of expertise: Monitoring and evaluation Area of expertise details:

• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment

• Experience working with donors
• Excellent oral and written skills; excellent drafting, formulation, reporting skills;
• Accuracy and professionalism in document production and editing;

• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
• Desirable: valid national driver’s license and proven ability to drive manual gear 4x4 over rough terrain; (if not applicable, delete)
• Sound security awareness;
• Have affinity with or interest in peacebuilding and peace consolidation, volunteerism as a mechanism for durable development, and the UN System

Driving license: No