By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Admin and Finance Associate, UNODC

Dhaka (Bangladesh)

  • Organization: UNDP - United Nations Development Programme
  • Location: Dhaka (Bangladesh)
  • Grade: SB-3 (SC6/SC7), Service Contract, Local Contractors Agreement - Consultancy
  • Occupational Groups:
    • Operations and Administrations
    • Banking and Finance
    • Administrative support
    • Drugs, Anti-Money Laundering, Terrorism and Human Trafficking
  • Closing Date: 2019-12-15

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.

Background

The United Nations Office on Drugs and Crime is the main UN agency in the fight against illicit drugs, crime, corruption and terrorism in line with UN Conventions and Universal Instruments. The UNODC Regional Office for South Asia (UNODC ROSA) is located in New Delhi (India) and covers six countries of the region: Bangladesh, Bhutan, India, Maldives, Nepal and Sri Lanka. Under its new Regional Programme for South Asia for the period 2018-2021, UNODC is delivering technical assistance to South Asia under the following five sub-programmes: (1) countering transnational organized crime; (2) a comprehensive response to the drug problem (drug trafficking & drugs and health); (3) countering corruption; (4) terrorism prevention; (5) criminal justice and crime prevention.
 
In order to support the implementation of GLO.ACT Project (Global Action to Prevent and Address Trafficking in Persons and the Smuggling of Migrants – Asia and the Middle East), the UNODC Office in Bangladesh seeks to hire the services of an Admin and Finance Associate in Dhaka, on administrative and financial functions, and support a range of logistical arrangements and ensure timeliness of delivery and compliance with the UN Rules and Regulations. 
 
The incumbent will work under the direct supervision of the National Programme Officer and closely with the team and the overall guidance of the Representative, Regional Office for South Asia.
 

Duties and Responsibilities

Summary of key functions for the Admin and Finance Associate are:
 
General Administration:
  • Organize and coordinate administrative arrangements for workshops and trainings.
  • Monitor accounts and payment to vendors and individual contractors for goods and services. 
  • Prepare, process and follow-up on administrative arrangements related to official travel. Ensure full compliance of UN rules and regulations, policies and strategies on travel management and ensure that vehicles are used in accordance with UN rules and regulations and that vehicle usage date is correctly recorded.
  • Maintain project records, documents and correspondence. 
  • Maintain inventory including equipment, vehicles and assets of the Project for proper functioning.
  • Draft routine correspondence and documents.
  • Other duties as required
Finance:
  • Assess the budget heads and ensure its expenditure is as per the approved annual/quarterly work plans; Maintain expenditure statement and support in budget processes.
  • Oversee and process payment requests, record and reconcile them against yearly project funding request for all activities under the project. 
  • Prepare and review budget proposals for project documents/revisions, especially costed work-plans/budgets, for completeness and compliance with relevant rules and procedures.
  • Follow up on the activities and monitor advance balances of resource disbursed, verify availability of funds for programme activities and recommend for changes in budget line if needed.  
  • Assist Project Management in settlements of DSA and other claims of staff and other service providers as per UNODC rules.
  • Monitor status of expenditures and allotments, record variations and update budget tables.
  • Prepare requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds.
  • Prepare financial advance requests to be submitted to Donors/UN agencies on quarterly basis and maintain bank reconciliation, financial transaction and certification of expenditure reports.
  • Assist Project Management in quality and on time procurement of project goods/services.
  • Oversee and ensure efficient project procurement i.e. technical bids, financial bids, proposals and contracts following the UNODC procurement Guidelines.
  • Draw up specifications for the equipment required for procurement in close work with programme and ensure proper operation, maintenance and appropriate distribution of such equipment.
  • Any other task as and when assigned.
Impact of Results
 
Smooth financial and administrative operation of the project will result in functional impact on the overall success of the project and its achievement of targets and improve project accountability and efficiency in financial and administrative arrangements of the project. 
 

Competencies

  • Professionalism - Good knowledge and command of planning, programming budgeting, financial management and other relevant administrative policies. Demonstrated ability to provide effective specialized advice in a broad range of development assistance issues.
  • Communication - Speaks and writes clearly and effectively; exhibits interest in having two-way communication; demonstrates openness in sharing information and keeping people informed.
  • Teamwork - Proven interpersonal skills and the ability to work in a multicultural, multi-ethnic environment with sensitivity and respect for diversity. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • Planning and organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; uses time efficiently. 
  • Accountability - Takes ownership of all responsibility and honour commitments; delivers outputs in line with agreed schedules, budgets and quality standards in line with prevailing rules, regulations and procedures.
  • Commitment to continuous learning – Keeps abreast of new developments in own occupation/profession. Actively seeks to develop oneself professionally and personally. Shows willingness to learn from others.

Required Skills and Experience

Education:
  • A Bachelor’s degree in commerce, accounting or a related field.
Experience:
  • A minimum of 5 years of practical experience in administrative & financial management, and procurement in national and/or international development organizations.
  • Work experience with UN and knowledge of UN policies, guidelines and procedures would be an asset.
  • Proficiency with Microsoft Word, Excel, PowerPoint, Access, SAP and other relevant management software required.
  • Experience working with Umoja highly desirable.
Language Requirements:
  • Excellent communication skills, both verbal and written, in English and Bangla.
 

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving workforce diversity in terms of gender, ethnicity and culture. Individuals from minority groups, indigenous groups and people living with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. 
 
Only short-listed candidates will be contacted.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply

What does it mean?

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.