Payroll Assistant

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

UNOPS’ mission is to expand the capacity of the United Nations system and its partners to implement peace building, humanitarian and development operations that matter for people in need.

1. Ensure timely and accurately administration of payroll, banking and disbursement services to UN Individual Contractor Agreement (ICA) holder, hereinafter ICA holder, which includes following responsibilities:

•   Process payments related to salaries in UNOPS ERP System

•   Check that payment to ICA holder is in compliance with supplier profile and the terms and conditions of   the ICA awards

•    Verify, confirm and post salaries transaction in UNOPS ERP System

•    Ensure that documents and supporting files are accurate, complete and properly filed for future reference and audit purpose

•    Perform payroll-related account reconcilitaion on montly basis to ensure correct charges

•    Prepare GL journal entries related to ICA payroll to ensure financial accountability within the Financial Rules and Regulations of UNOPS

2. Support in team management, facilitate the knowledge building and knowledge sharing, which includes following responsibilities:

•   Coordinate with internal and external stakeholders to ensure quality administration of payroll

•   Support in producing various payroll reports and queries to Headquaters and Local Focal Points for reconciliation, auditing and budget allocations purpose when requested

•   Interact with colleagues to exchange information on administrative and payroll issues

•   Resolve routine administrative problems and refer complex issues to Team Leader with recommendations for course of action

•    Notify and alert Team Leader on the issues to be followed up and resolved

•    Provide technical advice, mentoring and/or organize training to colleagues on matters related to administrative, accounting and payroll

•    Initiate team planning, objectives setting and contribute to team development

3. Contribute to payroll systems development, testing and maintenance

•    Perform testing for the accuracy of the implementation and/or system enhancement

•    Perform other related duties as required

Knowledge Management and Learning

·         Shares knowledge and experience

·         Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

·         Ability to perform a variety of standard tasks and duties related to payroll, accounting, collecting and preparation of documentation, data input, transactions tracking, filing, provision of information

·         Ability to review data, identify and adjust discrepancies

·         Ability to produce accurate and well documented records conforming to the required standard

·         Ability to handle a large volume of work possibly under time constraints

·         Knowledge of UNOPS Financial and HR rules and procedures

·         Strong IT skills

Leadership and Self-Management

·         Ability to adhere to work assignments and meet designated deadlines.

·         Focuses on result for the client and responds positively to feedback

·         Consistently approaches work with energy and a positive, constructive attitude

·         Remains calm, in control and good humored even under pressure

·         Demonstrates openness to change and ability to manage complexities

·         Solicits feedback from staff about the impact of his/her own behavior

Education: Secondary education is required. Additional training in administrative and business practices an asset. BA degree is desirable but not required.  
Experience: 2-3 years experiences in similar job in the field of operations, finance, or other related field.

Good computer skills, including MS Office 2003 and/or newer versions and knowledge of spreadsheet and database packages, experience in handling of web-based management.

Language Requirements: Fluency in written and oral English required.  Knowledge of second UN working language is desirable.    

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.