Financial Resources Management Associate
Kuala Lumpur (Malaysia)
The United Nations Development Programme (UNDP) is the global development network of the United Nations system that is on the ground in over 140 countries, with its Headquarters in New York, USA. The Bureau for Management Services (BMS) is a central Bureau tasked with the development of corporate strategies, policies, tools and systems in key cross-cutting management areas. Drawing on sound analytics and a risk-management approach, BMS supports the achievement of development results through management advice, innovative business solutions, and other corporate services in line with international best practices and evolving needs and expectations of development partners. BMS also ensures policy adherence in operations management within UN Rules & Regulations, safeguarding UNDP’s accountability vis-à-vis Member States and other stakeholders.
The Office of Financial Resources Management (OFRM) performs a pivotal role within BMS and within UNDP’s global finance function, partnering with Bureaux and Country Offices. The primary role of OFRM is to maintain the financial integrity of UNDP through providing financial leadership, supporting the efficient and effective management of its financial resources, promoting financial sustainability and responsible resource allocation in the context of a fluctuating funding environment. This is accomplished by the development and implementation of sound financial policies and practices, oversight of corporate financial management performance, and flexible scalable support to resource allocation. OFRM is a key source of information for the Executive Board, General Assembly, to Partners and wider civil society. It supports transparency through the provision of on time and quality statutory and other financial reports that comply with international standards and regulatory guidelines.
Effective and efficient integrated resources management is enabled through a continuous and robust process comprising:
- Formulation and implementation of corporate financial and administrative strategies, policies and procedures;
- Formulation, alignment, documentation and implementation of UNDP’s funding frameworks, assuring their integrity, viability and alignment with the Strategic Plan;
- Provision of policy guidance, advisory services and operational support to strengthen client capacities and help them achieve results, seeking to build consensus within UNDP and with key stakeholders on critical budgetary related matters requiring Executive Board legislation;
- Administration of the organization’s internal control framework, overseeing and monitoring financial management of all global UNDP offices, including through formulation/implementation of resource planning, management and oversight tools and reports;
- Promoting clear accountability for financial transactions and producing financial statements, including financial reporting to donors and the UNDP Executive Board.
This post is part of OFRM's Financial Performance Management and Reporting Division and performs the critical functions described below.
As a team member, the Financial Resources Management Associate undertakes activities and manages relationships to ensure management and oversight of financial resources in country offices and/or HQ units in an efficient, effective and timely manner. Working closely with respective team members, the incumbent is expected to assist in the oversight and control of financial resources. In doing so, s/he needs to: provide value-added advisory services and analyses of financial performance; leverage opportunities provided by Atlas Finance application tools; formulate and implement reporting dashboards to monitor financial performance; contribute to sharing information on SharePoint, Yammer and other corporate platform to disseminate policies and best resource management practices.
The staff member will report to the Financial Performance Management Specialist, who will be the primary supervisor responsible for setting PMD objectives and evaluating performance. The staff member will work closely with staff in the Financial Performance Management and Reporting and with Financial Business Partnering members in the discharge of his/her responsibilities and achievement of results. These results in turn provide senior management with critical inputs in providing corporate oversight.
Duties and Responsibilities
The incumbent will be responsible for the outputs and contribute to implementation of the following:
- Collect and analyze operational data to support senior management in the implementation of cross-functional projects in the finance function.
- Monitoring financial status by analyzing results; monitoring variances; identifying trends; recommending actions to management.
- Reconciles transactions in ERP by comparing data and liaising with internal and external stakeholders.
- Maintains financial monitoring databases in SharePoint and other Corporate platforms by entering, verifying, and backing up data.
- Provide support in developing and maintaining a risk management framework to support the implementation of a risk-based oversight methodology in OFRM.
- Support the analysis of internal controls and tracking of emerging risks across the organization and develop tools and processes for tracking and reporting.
- Analyze and interpret data; make comparative analyses; study proposed changes in methods and materials; draft reports on financial performance.
- Increase productivity by recommending automated accounting applications; coordinate information requirements.
- Maintain and develop technical knowledge by attending educational workshops, reviewing training materials, completing mandatory trainings.
- Contribute to team effort by accomplishing related results as needed.
Ability to make new and useful ideas work
Ability to persuade others to follow
Ability to improve performance and satisfaction
Ability to listen, adapt, persuade and transform
Ability to get things done while exercising good judgement
Knowledge Management and Learning
Shares knowledge and experience and provides helpful advice to others in the office
Development and Operational Effectiveness
Ability to identify and execute opportunities to improve operational effectiveness
Self-development, initiative taking, creating synergies through self-control
Required Skills and Experience
- Secondary Education with specialized certification in Accounting and/or Finance. University Degree in Finance, Accounting, Business, Public Administration or Computer Science desirable, but it is not a requirement.
- Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
- Long-listed candidates will be required to undergo the UNDP Accountancy & Finance Test.
- Minimum 7 years’ with Secondary Education or 4 years' with University Degree, of experience in the areas of resource management and budgeting experience in the usage of computers and office software packages (MS Word, Excel, etc.).
- Experience of spreadsheet and database packages.
- Experience in ERP systems, ideally PeopleSoft (Atlas).
- Previous experience working at country level in a global organisation is desirable
- Knowledge of IPSAS/IFRS required.
- Fluency in English. Working knowledge of another UN language is an advantage, particularly Spanish or French
Open to Malaysian nationals only
Important applicant information
Internal mobility at GSSU is strongly encouraged and we reserve the right to reassign the newly appointed staff members with similar skillset and educational qualifications for similar functions and job categories at the same level in GSSU. The internal lateral movements will be determined based on the needs of the organization while allowing the newly recruits to broaden their skills, build networks and gain fresh experience and to better align their profiles with the jobs.
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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