Logistics Officer P4 - Tororo, Uganda

About WFP

The United Nations World Food Programme (WFP) is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Reporting to the Head of Supply Chain within the Uganda Country Office, the Logistics Officer will have the unique opportunity to influence WFP's role in the country and to ensure that, by working with others, WFP delivers real results for the millions of people in the country who face food insecurity.

Organizational Context

WFP Uganda is looking for a talent with innovative and creative approach and extensive logistics experience in the commercial sector who can analyze, assess and propose new modalities of running a Logistics Hub that supports the Uganda operations.

The Logistics Officer will report directly to the Head of Supply Chain in the Uganda Country Office. She/he will provide expert oversight of the warehouse management, supply chain, and logistics services to ensure optimal use of assets and on time delivery of quality food.

Tororo is one of the largest logistics hubs of WFP, serving Uganda, South Sudan, Rwanda, Burundi and DRC. The total capacity of the four-warehouse complex located in Tororo town is close over 100,000MT. In 2018, almost 600,000 metric tonnes turnover of commodities and non-food items was registered through the Hub. The Tororo Logistics Hub Manager will lead a large national staff team and is expected to guide personnel on the best practices of logistics operations.

Key Accountabilities
 

1. Overall Summary:

• Manage and supervise Logistics Operations at WFP Uganda HUB of Tororo and ensure that accurate and complete accounting, reporting and internal control systems are functioning.
• Assess the current situation of the warehouses, including warehouse facilities, condition of the equipment, manpower in place, and processes, and recommend and implement improvements.
• Ensure adequate logistics preparedness through contingency planning and continuous logistics preparedness reviews.
• Draft strategy on the optimal use of Tororo as a logistics hub for Eastern Africa for WFP, UN and NGO partners, and the business community.
• Advise on designs for new 50,000MT warehouse facility.

2. Staffing:

• Advise on logistics management and structures and staffing levels to ensure that they are adequate and ensure appropriate segregation of duties.
• Analyze the outsourced personnel service roles at present, potential future expansion and/or challenges associated with it.
• Ensure that all staff are adequately trained and identify training needs to achieve high working standards.
• Supervise staff and ensure an atmosphere of open communication, support, and team work.
• Review staff and work scheduling and put system in place to minimize overtime.

3. Warehouse Management:

• Develop warehouse operations improvements by analysing process work flow, workforce, space requirements and equipment layout.
• Ensure appropriate procedures and controls are in place to ensure efficiency of the warehouse operations, minimize losses, and prevent fraud and corruption.
• Assess facilities and infrastructure and develop solutions to address challenges of storage shortage, traffic congestion, etc..
• Ensure compliance to food quality practices and proper storage of food commodities in accordance to WFP guidelines and best practices.
• Monitor and ensure compliance with quality controls to ensure that food received and dispatched meets WFP quality standards.

4. Transport optimization:

• Manage scheduling and administration of transporters to ensure on time delivery.
• Ensure trucks are loaded and offloaded in a timely fashion and truck flow is optimized.

5. Capacity Building:

• Support and guide technical units and area offices to effectively manage and mobilize donor resources according to agreed contractual terms and conditions.
• Contribute to preparedness actions, providing technical guidance and recommendations whilst identifying and monitoring risks, and managing its mitigation actions.
• Provide support and guidance to technical units in the development of quality and compliant donor proposals.
• Provide guidance to field-based offices on how best to prepare for and support donor missions.
• Familiarize and increase understanding of technical units and area teams about the standard operating procedures for the proposal development process and specific roles and responsibilities to develop a synergistic and collaborative working relationship.

6. Other as required.