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Logistics Officer, Planning

New York City (United States of America)

  • Organization: UN-DOS - United Nations Department of Operational Support
  • Location: New York City (United States of America)
  • Grade: P-4, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Operations and Administrations
    • Logistics
    • Supply Chain
  • Closing Date: 2020-01-01

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Org. Setting and Reporting

This position is located in the Demand Planning Unit within the Supply Chain Planning Service (SCPS) in the Logistics Division (LD) of the Office of Supply Chain Management (OSCM), Department of Operational Support (DOS).

The Department of Operational Support was established to provide operational advisory services to operating entities across the Secretariat, including other departments, offices away-
from headquarters, field missions, and regional commissions. The Office of Supply Chain Management includes the Office of the Assistant Secretary-General for Supply Chain Management, Logistics Division, Procurement Division, Uniformed Capabilities Support Division, and the Enabling and Outreach Service.

The Logistics Division performs a central role in the implementation of end-to-end supply chain management across the United Nations operations. The Division provides direction and
advice on logistical matters, monitors and assesses the delivery of strategic transportation and support services, and directs the delivery of transportation and specialist support services in
the functional areas of air transport, ground transport, engineering, medical and supply, inclusive of fuel, rations and general supplies and security equipment.

The objective of the Demand Planning Unit is to provide integrated demand planning of global logistics requirements in support of DOS client entities and to continuously review and update this plan to meet the evolving clients’ needs. The Logistics Officer reports to the Chief of the Service and leads the Supply Chain Demand Planning Unit.

Responsibilities

Within delegated authority, the Logistics Officer, Planning is responsible for the following duties:

• Provides effective and timely planning, oversight, management and coordination of demand planning activities. Ensures effective and timely provision and coordination of diverse demand planning requirements, based on the analysis of the DOS supported entities’ historic, current and future requirements and forecasts global demand (short term and long term), consolidated by UN Global Service Centre, to facilitate strategic sourcing.
• Plans and co-ordinates supply chain and logistics support to new, sustaining and expanding DOS supported entities, factors mandate changes, including contingencies and fluctuations of requirements, determines impact and update demand plans accordingly.
• Coordinates with related sourcing and delivery planning units, as well as relevant technical sections/units, to ensure that demand plans are met through appropriate sourcing and delivery solutions. Conducts annual reviews of the demand plan with quarterly/monthly updates, through regular coordination with missions and UNLB and other departments, to ensure adequacy of requirements as well as the “fit for purpose” attributes of the logistics needs of DOS supported entities.
• Develops guidelines and procedures documentation on demand planning for DOS supported entities.
• Provides effective management and successful coordination of supply chain and logistics support activities of multi-national civilian, military and inter-departmental staff.
• Ensures that logistics requirements take account of gender-specific needs.
• Ensures that the supply chain budget, human resources are optimally budgeted and allocated to support supply chain services across field missions.
• Manages, supervises and carries out the work program of the Unit under his/her responsibility.
• Manages, guides, develops and trains a team of staff and/or mentors and supervises the work of staff.
• Performs other related duties as required.

Competencies

Core Competencies:

Professionalism:
- Knowledge of logistics operations and practices and supply chain management, in particular planning.
- Ability to develop and apply supply chain and logistics plans, policies, procedures and new programmes.
- Ability to provide technical and procedural advice in a broad range of supply chain and logistics areas.
- Ability to consolidate and analyse data, make recommendations, and prepare and review plans for supply chain management.
- Knowledge of statistical methods, simulation methods, operations research, optimization methodologies, decision modelling.
- Ability to integrate formal qualitative and quantitative methods for forecasting. Knowledge of project management.
- Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns.
- Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed

Client Orientation:
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client

Education

Advanced university degree (Master’s degree or equivalent) in business administration, public administration, supply chain management, engineering, law or other relevant field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Certification in PRINCE2 or other project management methodologies is desirable. Certification in supply chain management is desirable.

Work Experience

A minimum of seven years of progressively responsible experience in supply chain management or logistics operations or related field is required.
Experience in project coordination is required.
Experience in quantitative process analysis, statistical process control or process re-engineering in supply chain management is desirable.
Experience in using Enterprise Resource Planning (ERP) systems for scalable supply chain solutions is desirable.
Experience in planning is desirable.
Experience in providing logistics and supply chain support services to or in an international environment is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another UN official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

This position is vacant due to the temporary assignment of the regular incumbent to another office/organization. The selection and extension of appointment of the selected candidate will be contingent on the return of the incumbent who maintains a lien against this post.

If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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