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Project Manager

Ankara (Turkey)

  • Organization: UNDP - United Nations Development Programme
  • Location: Ankara (Turkey)
  • Grade: SB-4 (SC8/SC9), Service Contract, Local Contractors Agreement - Consultancy
  • Occupational Groups:
    • Project and Programme Management
    • Managerial positions
  • Closing Date: 2019-12-16

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Background

UNDP is the UN's global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life.

“Identification and Remediation of Contaminated Sites with POPs Project” has been granted by European Union under IPA Programme and will be executed by UNDP in partnership with Ministry of Environment and Urbanization, The General Directorate of Environmental Management. The project aims to improve environmental protection and the quality of life of citizens by protecting human health and environment from adverse effects of Persistent Organic Pollutants (POPs) and other hazardous substances especially in contaminated sites through enhancing the implementation capacity of EU POPs Regulation and Soil Contamination Strategy. In order to achieve the project objective, and address the barriers, the project’s intervention has been organized into three components:

  • Component 1. Technical and institutional capacity strengthening for management of POPs contaminated sites,
  • Component 2. Identification and classification of contaminated sites with POPs
  • Component 3. Pilot remediation activities

The Project Manager (PM), will be a locally recruited national selected based on an open competitive process. S/he will be responsible for the overall management of the project, including technical coordination and the mobilization of all project inputs, supervision over project staff, consultants and sub-contractors. The PM will be tasked with the day-to-day management of project activities with substantive, financial and administrative reporting as well as managing contractual relations with the Contracting Authority. The PM’s prime responsibility is to ensure that the project produces the planned outputs and achieve the planned indicators and indicator targets by undertaking necessary activities specified in the project document to the required standard of quality and within the specified constraints of time and cost. This will require linking the indicators to the work plan to ensure Results-Based Management. PM will work in collaboration with the Chief Technical Advisor in terms of technical framework, while Chief Technical Advisor will be providing the overall technical framework under the supervision of the Portfolio Manager and the Projects Coordinator.

The Project Manager will report to the UNDP Turkey CO for all of the project’s substantive and administrative issues. The PM will be responsible for meeting government obligations under the project and will perform a liaison role with the Government, UNDP and other UN Agencies, NGOs and other project partners.

 

Objectives of the Assignment

Under the supervision of the Chemicals and Waste Projects Coordinator, the PM, duty-stationed in Ankara, coordinates administrative, operational and financial aspects of the concerned project with a view to ensure full compliance with the terms and conditions of concerned agreements signed with the donors and implementing partners.

S/he is responsible for organizing and facilitating the work of the technical assistance teams and managing technical and support staff of the project with a view to ensure that the technical assistance teams are provided with timely and high quality operational and managerial support. S/he is also expected to contribute to establishment and maintenance of inter-institutional networks and development of cluster and project-based knowledge building/management tools.

The PM is responsible for implementing project activities in a timely manner according to the project plans and UNDP´s programme procedures and delivering high-quality outputs in a variety of project implementation processes. 

The PM works in close collaboration with the Portfolio Administrator/Projects Implementation Administrator to ensure smooth and timely management of inputs as well as other Project staff, Portfolio Managers and Cluster Leads to coordinate activities and seek synergies. S/he will be responsible for the coherent operation of the project team.

 

Duties and Responsibilities

Key Results Expected and Measurable Outputs

 

The PM is expected to assume the following tasks:

Measurable Outputs

Key Results Expected/Major Functional Activities

% of time

 

1. Managing administrative, operational and financial aspects of the concerned project with a view to ensure full compliance with the terms and conditions of concerned agreements signed with the donors and implementing partners.

  • Ensuring the strategic direction of the concerned project vis a vis national development priorities and UNDP commitments.
  • Ensure the steps identified within UNDP turkey Standard operational procedures (SOP) for project management are fallowed.
  • Efficient and effective implementation of the Agreements between UNDP and the contracting authorities and other signatories (such as governmental bodies etc.),
  • In consultation with the technical assistance teams, develop annual work plans and produce project progress reports
  • Sound financial management through managing the budget of the projects with the assistance of the related support staff of the Projects and/or the UNDP staff designated for financial/administrative issues
  • Management of procurement related procedures with the assistance of the related support staff of the Projects and/or the UNDP staff designated for the procurement affairs, prioritizing the quality of content and technical aspects of procurement.
  • Monitoring the implementation of the project work plan and take action/inform management in case of delays, problems, etc.
  • Timely and high quality reporting by collating required information and inputs from the technical assistance teams, and incorporating financial data, following up on comments of the project partners, and finalizing the reports,
  • Guide the field staff, associates/support staff of specific projects and individual consultants on issues relating to the design, implementation and monitoring of activities,
  • Assure quality of the project outputs in accordance with the specific terms of reference of the assignments and the provisions of the project documents
  • Participate in project steering committee meetings and provide the representatives of the concerned institutions with project related progress and plans
  • Establish and maintain strategic partnerships and implementation strategies defined in the project documents with national authorities and local partners focusing on achievement of the project results and outcomes
  • Undertake specific assignments, within specific projects, when needed
  • Fulfill additional tasks, as required.

 

 

 

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2. Organizing and facilitating the work of the technical assistance teams (i.e. key experts and specialists) through provision of timely operational and managerial guidance

  • Ensuring project resources are planned and disbursed efficiently and effectively as per the approved time plans and resource schedules, through maintaining day-to-day relations with the local technical assistance teams, the beneficiaries, donors and the UNDP,
  • Efficient delivery of technical assistance through initiation of the individual consultant mobilization process and monitoring of inputs of the individual consultants etc. with the assistance of the support staff and the technical assistance teams of the concerned project
  • Efficient delivery of technical assistance through initiation of institutional contracting processes, which include development of terms of reference, and technical specifications, contract management etc.
  • Efficient planning through guiding the technical assistance teams for development of resource schedules and time plans, flagging the technical assistance teams and UNDP Management on the bottlenecks, problems, anticipated deviations and exceptions,
  • Fulfill additional tasks, as required.

 

 

 

15

3. Managing support staff of the concerned projects with a view to ensure that the technical assistance teams are provided with timely and high quality operational and managerial support

  • Provision of high caliber managerial, operational, administrative and financial guidance to the support staff of the concerned projects
  • Development of institutional memory tools for the project-related reporting and correspondence,
  • Ensuring operational excellence in all project-related events (i.e. conferences, seminars, study tours, training programmmes etc.),
  • Fulfill additional tasks, as required.

 

 

 

10

4. Contribution to establishment and maintenance of inter-institutional networks and development of cluster and project based knowledge building/management tools.

  • Advocacy to promote gender equality approaches, to achieve the UNDP Gender Equality agenda or national gender equality agenda with internal and external partners.
  • Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learned directly linked to the concerned projects
  • Promoting organizational learning and knowledge sharing in gender analysis and gender mainstreaming
  • Coordination of development of policies and institutions that will address the issues targeted by the concerned projects with the Government and other strategic partners.
  • Establishment of advocacy networks at national level and linked to international networks. Relevant, high-impact advocacy campaigns are implemented with key partners.
  • Sound contributions to knowledge networks and communities of practice.
  • Participate in meetings with relevant institutions as regard to project/programme implementation
  • Fulfill additional tasks, as required. 

 

 

10

 

Reporting Structure

The PM reports to the Chemicals and Waste Projects Coordinator.

 

Performance Indicators for Evaluation of Results

1. Qualitative inputs provided for design, implementation and monitoring project activities in line with Annual Work Plans and designated financial resources.

2. Project activities organized in a timely manner; qualitative inputs prepared to project reports; high-quality correspondence, briefs, reports prepared.

3. Provision of high-quality services for management and coordination of the project activities.

4. Conduct of inter-institutional networks.

 

Competencies

Corporate Competencies:

  • Demonstrates integrity by modeling the UN’s values and ethical standards.
  • Promotes vision, mission and strategic goals of UNDP.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
  • Treats all people without favoritism.
  • Avoids any kind of discriminatory behavior including gender discrimination and ensure that
  • Human rights and gender equality are prioritized as an ethical principle within all actions;
  • Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
  • Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
  • Differentiated needs of women and men are considered;
  • Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
  • Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

 

Functional Competencies:

  • Focuses on impact and result for the client and responds positively to feedback;
  • Excellent interpersonal skills; encouraging colleagues to work within and respect an enabling gender equality environment on non-hierarchical bases;
  • Promotes gender sensitive environment in the office through leadership and personal example;
  • Ability to manage gender barriers and gender blind behaviors within the project team and with our partners;
  • Ability to work in a multi-cultural environment with sound understanding and capability to empower and develop the capacity of national counterparts;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Builds strong relationships with clients and external actors; 
  • Remains calm, in control and good humored even under pressure;  
  • Demonstrates openness to change and ability to manage complexities; 
  • Team player, self-motivated and initiative taking, dedicated, creative, resourceful, flexible, energetic with sound judgment;
  • Capacity to work under pressure, manage stress and adapt to rapidly evolving situations; 
  • Excellent analytical, communication, writing and presentation skills; 
  • Ability to function at both policy advisory and project implementation levels;
  • Ability to consider that men and women are affected differently from different interventions and needs to be approached differently.

 

Required Skills and Experience

Minimum Qualifications and Experience

 

 

Minimum Requirements

Assets

Education

  • Master’s degree in environment sciences, advanced degrees in the same fields preferred (in any other related fields). In the absence of an advanced degree, equivalent professional experience of minimum 12 years in the relevant fields will be compensating the absence of the graduate degree;

or;

  • In the absence of an advanced degree, equivalent professional experience of minimum 12 years in the relevant fields will be compensating the absence of the graduate degree;
  • PhD degree in natural sciences, environmental sciences or relevant field.

Experience

  • At least 10 years of relevant professional experience.
  • At least 5 years of experience working with national/international institutions/organizations in the field of chemicals/waste/contaminated sites management.
  • At least 5 years of experience in project cycle management
  • Experience in at least 1 project in collaboration with governmental organizations;
  • Experience in at least 1 project within the rules and contractual procedures of EU.
  • Local experience in Turkey.
  • Experience in at least 1 project within the rules and contractual procedures of UNDP.
  • Experience in Multi-lateral Environmental Agreements (MEAs) and their related EU regulations

Language Requirements

  • Excellent knowledge of English and Turkish.

 

Computer Skills

  • Microsoft Office, Windows-based applications, integrated web-based management systems, spreadsheets and databases.

 

Nationality

Turkish

 

 

Notes:

(i) Internships (paid/unpaid) are not considered professional experience.

(ii) Obligatory military service is not considered professional experience.

(iii) Experience gained prior to completion of undergraduate studies is not considered professional experience.

 

Interested individuals shall provide a letter of motivation as a part of their online application focusing on the applicant’s skills and capabilities against the required qualifications (in English).

Female candidates are encouraged to apply.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

 

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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