Polio Program Officer (Consultant)

BACKGROUND AND OBJECTIVES OF THE FUNCTION
South Sudan has made remarkable progress in the polio eradication program by implementing PEI strategies since Independence; however, since the conflict started in 2013 it has become a challenge to run an effective surveillance and immunization activities due to security and logistics challenges. As a result, the immunization, which is one of the main strategies in polio eradication, showed a declined trend including AFP surveillance at the sub-national level.
The country documented the last wild poliovirus (WPV) endemic circulation in 2009 with the last circulating vaccine cVDPV2 outbreak in 2014. The acute flaccid paralysis (AFP) surveillance system is functional and maintains standard performance indicators supported by complimentary activities such as environmental surveillance and an AVADAR system; however, the country remains one of the few countries in the African region yet to have its documents accepted for polio-free documentation by the African Regional Certification Committee.
WHO supports the MOH to implement PEI activities (SIAs, trainings, surveillance etc.) via direct implementations and it is important that such activities are properly managed and accounted to maintained both MOH and donors confidence.

DESCRIPTION OF DUTIES
Under the overall leadership of the WHO Representative, the supervision of the Polio Program Manager and the oversight of the Operations Officer, the consultant provides Management Support functions to EPI/Polio Program covering budget and finance, Logistics, Procurement and human resources.

The specific responsibilities will include\:

1. Adapt and implement procedures, in compliance with existing policies and SOPs, for the administration, monitoring, control and evaluation of human, financial and material resources processes.
2. Support the formulation of general and specific budgetary estimates for EPI/ Polio activities; ensure the management of funding allocations and awards; track and report on financing against budget; support, monitor and report on financial implementation in compliance with WHO rules, emergency SOPs and delegations of authority.
3. Provide administrative support in the implementation of EPI/Polio operations through initiation of relevant proposals for all planned activities, in cooperation with the resource mobilization team, follow-up on donor proposals and reporting deadlines; ensure payments are made to support EPI/Polio programme plans and in compliance with rules and procedures.
4. Provide a range of human resources services, including forecasting future needs, facilitating rapid deployment of staff, international responders and other personnel, sourcing, recruitment, medical clearance, travel to the relevant duty station, entry formalities, briefing and training, on-site administrative support, de-briefing and performance evaluations. Track and report on HR requirements against plans, status of filled positions/vacancies, in collaboration with the relevant Regional Office and/or HQ.
5. Manage procurement of services and all necessary supplies required for support of the EPI/Polio operations, track inventory, coordinate with logistics and HR to provide supplies and equipment to the EPI/Polio team. Participate in local contract review committees and ensure best value for money in procurement practices as per the delegated authority. Ensure appropriate asset management, provide relevant reports to the management.
6. Consolidate the replies to audit reports and comments, review and follow-up on any outstanding audit recommendations related to the different areas of management and administration.
7. Perform any other incident-specific related duties, as required by the functional supervisor.

REQUIRED QUALIFICATIONS
Education
Essential\:

• First university degree in public or business administration, finance or accounting, procurement, logistics, human resources management or other social studies from an accredited/recognized institute.

Desirable\:

• Advanced university degree in public or business administration, finance or accounting, procurement, logistics, human resources management or other social studies from an accredited/recognized institute.

Experience

Essential\:

• At least five years of relevant experience, combined at the national and international levels in management and administration, including supervision of staff. Experience in supporting emergency humanitarian operations.

Desirable\:

• Experience in developing countries, prior humanitarian working experience at field level, with WHO, other UN agency, health cluster partners, recognized humanitarian organizations or with an international nongovernmental organization.

Use of language skills
Essential\: Excellent knowledge of English and an Intermediate knowledge of another UN/WHO official language would be an asset.

Specific skills required\:

• Thorough knowledge of administrative and management principles and practices (including, but not limited to the areas of Human Resources, Finance, Budget, Procurement and Security).
• Excellent time management skills and the ability to work under pressure.
• Demonstrated ability to act independently and exercise sound judgement.
• Advanced leadership skills and proven ability to coach and motivate staff.
• Ability to translate requirements into workable solutions.
• Proficiency with Microsoft Office applications for word processing, power point and excel.
• Strong written, verbal and presentation and training skills
• Time management and ability to prioritize multiple tasks.

ADDITIONAL INFORMATION

·Remuneration – this is a P3 Level consultancy with a monthly remuneration of $7,000 and Daily Subsistence Allowance of $128, reduced by half after the first 30 days.

·Only candidates under serious consideration will be contacted.

·A written test may be used as a form of screening.

·If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

·For information on WHO's operations please visit\: http\://www.who.int.

·WHO is committed to workforce diversity.

·WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

·Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.

·WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice - https\://www.who.int/about/who-we-are/our-values

·Consultants shall perform the work as independent contractors in a personal capacity, and not as a representative of any entity or authority. The execution of the work under a consultant contract does not create an employer/employee relationship between WHO and the Consultant.

·WHO shall have no responsibility whatsoever for any taxes, duties, social security contributions or other contributions payable by the Consultant. The Consultant shall be solely responsible for withholding and paying any taxes, duties, social security contributions and any other contributions which are applicable to the Consultant in in each location/jurisdiction in which the work hereunder is performed, and the Consultant shall not be entitled to any reimbursement thereof by WHO.