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Coordination
• Contributes to the daily field office operation with comprehensive knowledge in logistics and procurement
• Assist Supply chain manager in coordination with the programme staff to ensure logistics & procurement involvement in the whole programme cycle
• Ensures that all logistics and procurement specific DRC/donors’ rules and policies are understood and respected
• Tracks, analyzes and reports on KPI’s to identify inefficiencies, areas of improvement, procedure and policy performance; this will highlight overall performance and compliance oversight.
Procurement
• Assist Supply chain Manager for local sourcing, procurement and delivery of national services as appropriate in a timely and cost-effective manner
• Liaises closely liaise with relevant DRC technical operational departments to establish procurement plans, procurement pipelines to keep requestors informed and ascertain needs and technical requirements/specifications from those technical departments to enable delivery in time of requested goods and services
• Assist Supply Chain Manager in all purchase and service contracts to ensure DRC's interests are protected
• Assist supply chain Manager to optimize all logistics operations to increase cost effectiveness including setting up longer term supply contracts and FWAs
• Ensure DRC supplier due diligence is effective
Logistics
• Fleet: Field office management of rental and owned vehicles and generators (in line with DRC guidelines) Maintains efficient monthly, weekly & daily planning & movements follow-up tools.
• Management of all transportation of goods and people (via road, sea, air) to-from areas of operations and-or other DRC offices
• Registration, maintenance, repairs-maintenance & disposal of DRC assets accordingly to donors’ rule and policies in line with DRC guidelines.
• Supervises the field office management of the DRC warehouse and stores (in line with DRC guidelines)
• Ensures health and safety, contract management and repairs/maintenance at DRC premises.
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As Coordinator the post-holder is responsible for the following:
- Assist Supply chain manager to identify gaps in the skills and competencies of field office supply chain team members and establish and implement development plans
- Establish and maintain good contacts with suppliers, government offices, UN agencies and other NGOs with regards to logistical matters.
- Represent DRC with relevant logistics and communication networks, actively building relevant relationships (logistics cluster, etc.)
- Provides expert advice and support to set strategy and assure operational quality and compliance
- Contribute to Emergency Response planning and Contingency Planning efforts for logistics and procurement needs and execution.
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