Programme Associate

Description of task

Within the delegated authority and under the supervision of the Regional Director, UNDCO, Istanbul or his/her designated mandated representative(s), the UNV Programme Associate will:

• Assist in the overall functioning of the UNDCO Regional Desk.
• Provide substantive and administrative support in managing priorities and work flow of the Regional Director UNDCO; coordinate and monitor multiple and diverse activities to ensure that management directives and decisions are properly carried out and products delivered in a timely manner.
• Manage financial resources; provide reporting on use of funds, and track progress on workplan.
• Manage operational support activities (procurement, travel, leave management) for the Regional Desk.
• Organize procurement of consultants, and contract and vendor management.
• Maintain expert roster management and the identification of consultants to support the region/countries, in collaboration with UNDCO Headquarters.
• Oversee preparations of annual results and financial reporting and draft minutes of regional meetings.
• Provide logistical support for training, meetings, and events, and administrative support and correspondence management.
• Support the identification of expertise for the provision of regional support to United Nations Country Teams (UNCTs).
• Manage scheduling on behalf of the Regional Director.
• Screen and prioritize incoming correspondence; compile relevant background documents and references; identify issues requiring the Regional Director ‘s attention and refer others to relevant officers for appropriate disposition; monitor and follow-up on actions to be taken.
• Independently handle a wide range of complex information requests; and draft responses.
• Organize meetings, etc., handling all necessary arrangements.
• Any other related tasks as may be required or assigned by the supervisor.

Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education - Additional Comments:

Bachelor’s degree in a relevant area.

Required experience: 24 Months Experience remark:

• At least 2 years of professional work experience in programme or project support and administration, technical cooperation or other relevant areas.
• A minimum of 2 years of experience organizing and coordinating meetings, conferences and events is required.
• Field experience in development cooperation is desirable.
• Experience in the United Nations system or a comparable international organization is desirable.
• Experience with inter-agency or interorganizational collaboration in the development sector is desirable.
• Experience working in a multicultural team at country, regional and global levels is desirable.
• Experience working with senior officials in the United Nations System or a comparable international organization is desirable.
• Experience with Umoja is desirable.
• Excellent oral and written skills in English; excellent drafting, formulation, reporting skills.
• Accuracy and professionalism in document production and editing.
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development.
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment.
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.
• Sound security awareness.
• Have affinity with or interest in coordination, volunteerism as a mechanism for durable development, and the UN System.

Language skills:

• English(Mandatory), Level - Fluent
• Russian(Optional), Level - Working Knowledge

Area of expertise: Administration and administrative assistance Driving license: No Competencies values:

Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams