Human Resources Associate (GS-6), Dominican Republic #102993
Santo Domingo (Dominican Republic)
The Human Resources Associate provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery, whilst promoting a client-based, quality and results orientated approach to the unit and ensuring compliance with UNICEF HR rules and regulations. The Human Resources Assistant also provides administrative support to the country office related to contracting of individual consultants and contractors.
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, change
The Human Resources Assistant supports the strengthening of the offices’ capacity in attracting, retaining and motivating staff of the highest caliber within his/her office, which in turn strengthens UNICEF’s capacity in helping the most vulnerable women and children in a country programme. It helps ensure that proper policies and procedures are followed in relation to contracting of individual consultants and contractors.
How can you make a difference?
Support in processing of entitlement and benefits
- In consultation with supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action.
- In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements.
- Processes entitlements and benefits for local staff in accordance with UNICEF rules and regulations, by ensuring all relevant forms are completed by staff and data is entered into VISION.
- Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.
Support in recruitment and placement
- Drafts vacancy announcements for positions within his/her office for review by supervisor to help attract ideal candidates.
- Ensures timely and efficient screening of applications for minimum eligibility, taking into account qualifications, competencies, and post requirements.
- Analyze, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators.
- Liaises with candidates in the various stages of the recruitment process.
- Prepares formal acknowledgement, offer and regret letters.
- Records and maintains recruitment files, ensuring all necessary documentation has been prepared.
- Monitors life-cycle of recruitment process to update supervisor as necessary.
Support in learning and development
- In consultation with supervisor, researches and analyses data and information to help identify training needs within his/her country office for the development of learning plans and other targeted training interventions.
- In consultation with supervisor, researches, analyzes, verifies, and compiles information on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps in his/her country office.
- Assists team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders.
- Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.
- Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.
Support in organization design and job classification
- Participates in the review of GS positions specific JDs, ensuring effective application of ICSC methodology.
- Drafts and edits job descriptions to be submitted for classification for review by supervisor.
- Follows up and liaises with HQ and RO over status of requests to ensure timely completion.
- Compiles and analyses information and statistics related to posts and staff for
- reports on staffing trends.
- Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation
- Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.
- Maintains and updates a system which monitors the absence of staff.
Other administrative duties
- Supports the programme’s sections workplan fulfillment by aiding in advertisement of vacancies related to individual consultants and contractors.
To qualify as an advocate for every child you will have…
Completion of secondary education, preferably supplemented by technical or university courses related to human resources, industrial psychology, psychology and/or business administration.** University degree (Bachelor's degree or equivalent) in Human Resources or related area is an asset
- A minimum of 6 years ofof progressively responsible human resources, administrative or clerical work experience is required.
Work experience in an international organization or UN agency is desirable.
Experience in application of Staff Rules and Regulations within the UN system or a similar public service organization in an operational environment is desirable.
- Experience working with Enterprise Resource Planning (ERP) systems, is desirable.
- Fluency in English and Spanish is required.
For every Child, you demonstrate...
UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.
The functional competencies required for this post are Analyzing (II), Applying technical expertise (II), Planning and organizing (II), Following Instructions and Procedures (II)
View our competency framework at
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
This post is a General Service category position and subject to local recruitment. You must be a citizen or possess legal resident status in the Dominican Republic to apply.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.