Administrative Intern

Background

UN Women Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Unit/Project Background:

The Administrative Intern will work in close collaboration with the programme/project staff and the Operations team to ensure consistent service delivery in the CO and support the Office Operations by performing a variety of standard administrative processes, ensuring high quality and accuracy of work.

Duties and Responsibilities

Description of Responsibilities:

1. Provide assistance in general administrative and logistical support to the Office in accordance with UN Women rules, regulations, policies, and strategies;
2. Provide administrative support to conferences, workshops, retreats;
3. Provide administrative support to property management;
4. Maintain filing system ensuring safekeeping of confidential materials;
5. Assist in monitoring and maintain office stationery supplies including maintenance of stock list of stationery, distribution of stationery and keeping a log of distribution, as required;
6. Assist in maintain records on assets management and prepare required reports;
7. Assisting the implementation of UN Women economic empowerment program, and peace and security program.
8. Provide support to UN Women Sudan’s events in the area of communication;
9. Timely support to team

Competencies

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies:

http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf

Functional Competencies:

• Ability to administer administrative processes and transactions;
• Strictly adheres to confidentiality
• Ability to perform a large volume of work;
• Good knowledge of administrative rules and regulations;
• Strong  IT and web-based management skills

Required Skills and Experience

• University studies in one of the following disciplines: Business Administration or related fields is required;
• Be enrolled in a graduate school programme (second university degree or equivalent, or higher); Be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent);
• Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation, or Be enrolled in a postgraduate professional traineeship program which is part of a degree programme and undertake the internship as part of the program requirements.