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Finance & Admin Assistant

New Delhi (India)

  • Organization: UNDP - United Nations Development Programme
  • Location: New Delhi (India)
  • Grade: SB-2 (SC3/SC4), Service Contract, Local Contractors Agreement - Administrative support
  • Occupational Groups:
    • Environment
    • Operations and Administrations
    • Banking and Finance
    • Administrative support
  • Closing Date: 2019-12-13

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UNDP operates in more than 170 countries and territories around the world. UNDP offers global perspective and local insight to help empower lives and build resilient nations that can withstand crisis, and that drive and sustain growth that improves the quality of life for everyone.  Since, 1951 UNDP has been collaborating with the Government, civil society and people of India to help them find their own solutions to meet global and national development challenges. UNDP’s approach in India has been to develop and sustain strategic partnerships that find innovative solutions to address gaps on both the demand and supply side of development processes.
The project aims to bring into sustainable Dry waste management practices, through a socio-technical model (segregation/collection/recycling) that is in line with Swachh Bharat Mission in India and the Solid Waste Management Rules (SWM), 2016 in partnership with HDFC Bank; while ensuring compliance with regulations and improve resource utilization. 
In this project the waste pickers (Safaii Mitras) will be institutionalized within the respective governance mechanism and attain improved social conditions. Project’s target is to better manage plastic waste that will amount to around 14000 MT in a period of 4 years and improve socio economic condition of around 2500 Safaii Mitras in 05 locations.
To achieve the project objective and outcomes, the project is structured in 4 components:
Component 1: Aims to delineate a base line assessment on the diverse use & users of plastics, present regulatory mechanisms and practices followed, and present scenario in Dry Waste Management in terms of generation, and recycling. Develop an Economically Sustainable Model (ESM) of Plastic Waste Management. 
Component 2: Focuses on design and implementation of decentralized small collection points leading to establishment of the material recycling centre as Swacchta Kendra, {SK} for improved Dry waste management, under a community led integrated approach. This will also create a digital governance along the Dry value chain.
Component 3: Will enable Institutionalization of Safaii Mitra and create an inclusive growth model to obtain improved socio-economic conditions for Safaii Mitras’ and is directed mainly to design, sustain and provide elements to institutionalize SK in governance bodies.  
Component 4: Is Knowledge Management to establish a more hands on knowledge management, monitoring and communication mechanisms, which will be based on an in-built adaptive feedback system from project results at various stages along the entire duration. Adequate governance mechanisms will be established to assure the right development of project and targets fulfilment.

Duties and Responsibilities

Financial management 
•Maintain financial records and monitor systems to record and reconcile expenditures, balances, payments, statements and other data for day-to day transactions and reports;
•Operate ERP based Financial Accounting System for preparation of vouchers for the project (including the processing of vendor creation and settling of travel claims), maintenance of the internal expenditure control system, creation of requisitions in the system, making budget checks in the system
•Ensure strategic resource management, including planning and tracking of available resources and monitoring of expenditure as per approved project work plan and budget;
•Maintain the project’s expenditure Cash book, Bank book, ledgers and journals;
•Organize and coordinate the procurement of services and goods under the project;
•Collate and process financial reports into project wise quarterly financial reports against project advances;
•Support UNDP’s Finance Unit in conduct of financial audits of the project conducted during the period.
•Perform financial duties as requested by the Senior Program Coordinator;
•Provide logistical and administrative support to the Project staff and project consultants in conducting different project activities (trainings, workshops, stakeholder consultations, arrangements of tour, etc.)
•Maintain a roster of files on project activities, project reports, project assets, etc.;
•Control the usage of non-expendable equipment (record keeping, drawing up regular inventories);
•Prepare and maintain inventory of asset procured under the project in close consultation with the national and state team
•Facilitate conduct of physical verification of the asset.
•Maintain project specific documentation and minutes of the important meetings
•Keep regular contact with project experts and consultants to inform them about the project details and changes;
•Act on telephone inquiries, fax, post and e-mail transmissions, and co-ordinate appointments;
•Manage support costs and office expenditure; 
i.Perform any other tasks assigned from time to time by the Senior Program Coordinator, UNDP, New Delhi.


Corporate Competencies
•Demonstrating/safeguarding ethics and integrity  
•Self-development, initiative-taking 
•Acting as a team player and facilitating team work 
•Facilitating and encouraging open communication in the team, communicating effectively 
•Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing are the responsibility of each staff member.
•Informed and transparent decision making
Functional Competencies
•Maintain effective relationships with project stakeholders;
•Work goal-oriented based on minimum supervision;
•Organize and priorities work to meet client needs and deadlines;
•Prepare timely inputs;
•Report to internal and external clients in a timely and accurate manner 
•Establishes, builds and sustains effective relationships within the work unit and with internal and external clients; and
•Responds to client needs promptly

Required Skills and Experience

Bachelor’s Degree in Commerce or Finance.
Master’s Degree in Commerce or Finance/MBA (Finance)
Additional qualification in Finance, Accounts, Operations
•Minimum 5 years of professional experience in administration and/or finance, 
•Experience of working in the UN, Government or other international development organization will be an asset
•Additional experience in the procurement of goods & services is desirable
•Experience in supporting information technology driven projects
•Should have computer knowledge in MS Office and other applications
•Knowledge of UN systems (ATLAS, etc) will be an asset. 
•Excellent knowledge of written and spoken Hindi and English is required.
Remuneration package is INR 65,848 per month (taxable). UNDP also offers additional benefits which include medical insurance coverage and limited pension reimbursement for contract holder and encourages work life balance to its employees.



Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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