Finance Assistant

Job Overview/Summary: The Finance Assistant/Cashier is responsible to assist the Sr. Finance Officer and ensure that all accounts source records are properly and accurately recorded and all records are filed or stored in good order according to set guidelines and procedures. The Finance Assistant/Cashier is responsible for the proper security of cash disbursement and cash on hand in his/her possession.

The post holder will be expected to support other departments in the operation to ensure that the entire department complements the financial operation to enhance operation effectively.

Finance Assistant/Cashier should be an honest, hardworking and a reliable person.

Major Responsibilities:

Specific duties

• Process and record daily financial transactions in the spread sheets, making sure that all ledgers are updated on daily basis.
• Track program/travel and salary advances for all staff, making sure that all advances are cleared before the end of the month.
• Prepare and post weekly spreadsheet transactions to general ledger.
• Processing of bank and cash transactions.
• Receive Cash Refunds from staff and charge them back to proper account codes, making sure that the Receipt Voucher is signed by the Prior and approved by the Sr. Finance Officer.
• Keep up to date records for staff program advances, to be reported to Sr. Finance officer to liquidate advances.
• Ensure that all vouchers have all supporting documentation (approval notes, goods received notes, contracts, invoices, receipts, Stamped etc.), properly reviewed and approved by concerned personnel and copies of all records are filed.
• Filing all finance records and makes it available for internal /external audit and review, and trace all documents (PRs, payments, checks, and service requests).
• Helping with finance office clerk work such as photocopying and scanning.
• Ensure that cash, checks, blank check books and other important documents are probably safe guarded in the office’s safe.
• Monitoring cash usage and requirements and advising the Sr. Finance Officer of possible unusual activity
• Maintain good relations with bank officials, Exchange offices, and other intermediaries to resolve problems.
• To improve accounting processing and to highlight errors or omission for the observation of the Sr. Finance Officer
• Disburse and Distribution Checks to the vendors and staff of Mafraq Office.
• Prepare cash transfer requests on the direction of the Sr. Finance Officer to fulfill cash requirements of IRC’s offices in region.
• Ensure compliance with IRC procedures and guidelines.
• Responsible for all the financial records of Mafraq office and records received from main office.
• Responsible for keeping record of all the archived records.
• Participate in professional development activities, as needed or requested.
• Perform other duties, as needed or requested.
• To deputize the Finance Officer in day-to-day work during his/her absence.

Key Working Relationships:

Position Reports to: Senior Finance officer
Position directly supervises:N/A

Indirect Reporting: Accounting Finance Manager
Other Internal and/or external contacts: describe the nature of departments or groups the position influences or requires support from to accomplish objectives.

Internal: Support team (HR & SC) & program team

External:Suppliers & Bank

Work Experience: Minimum of two years of finance or accounting experience

Demonstrated Skills and Competencies:

University Degree in Finance or Accounting.

From 0 to 1 year professional accounting experience preferably with an INGO.

Extensive experience in working with computerized accounting system, MS Office, especially Excel, Win word and Email.

Has a good knowledge of Payroll, Staff’s Income Tax & Social Security

Able to work under pressure, able to multitask, excellent team player and able to work in a multinational environment.

Language Skills: Very good command in Arabic and English, both writing and speaking.

Certificates or Licenses: N/A

Working Environment: N/A.