Requisition ID: req7397
Job Title: Safety & Security Manager
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Location: Kampala, Uganda
The Safety & Security Manager (SSM) will advise on, update and implement the IRC Security Management Plan for Uganda, under the supervision of the Deputy Director of Operations. Additionally, the SSM will build acceptance of IRC’s presence and humanitarian efforts within Uganda by liaising extensively with local stakeholders. The SSM will be based in Kampala with extensive travel to all field locations, providing support, capacity building and documentation to Field Coordinators and Managers as well as to all Security Focal Points within the Country Program.
Duties and Responsibilities
Safety and Security Management Planning
- Provide technical support to the Country Program on all policies, procedures, guidelines and planning for staff safety, operational security and program continuity;
- Develop, review and update the Uganda Security Management Plan on a regular basis. Ensure all field locations have updated and relevant Security Management Plans, including context-specific Security Risk Assessments. Reference and ensure compliance to IRC Security Management Framework within the SMP and all annexes.
- Work with the DDO, Operations Coordinator and Field Leads to develop, consolidate and implement operating procedures and contingency plans;
- Evaluate, review and update the evacuation plans for all IRC offices and residences in Uganda, and ensure that the practical preparations are in place and known to all staff involved;
- Conduct risk assessments of contracted and prospective offices and residences. Follow up on actions to be taken to ensure compliance with safety and security standards.
- Undertake continual assessments of equipment, and the protocols by which that equipment is used, to ensure that minimal conditions for security are being met.
Building Acceptance to empower and expand humanitarian programming
- Develop ongoing relationships with community elders and other power brokers within Uganda. Work to ensure that IRC, its mission and work within Uganda is known and accepted. Work to encourage stakeholders to work with the IRC in ensuring that staff and programs are safe and allowed to continue humanitarian activities.
- Provide technical input and advice in assessments to consider new IRC programs in new geographic areas, and technical input in the writing of new program proposals as required;
- In coordination with DDO, liaise with relevant security actors e.g., NGO Security Focal Points, other NGO security coordinators, region UNDSS contacts and NCCI.
Monitoring, Analysis and Supervision
- Identify, establish and manage context appropriate approach to assure IRC facilities are secure – i.e. third party security companies or directly hired IRC security guards.
- Compile and submit monthly security reporting that track incidents and trends within the IRC’s area of operation. Submit daily contextual updates as needed.
- Work closely with IRC teams in Uganda to ensure all incidents and accidents are followed up with an official written report, which is then shared with relevant stakeholders and filed appropriately. Ensure also that final incident reports are provided when IRC is closing the case.
Security Training and Orientation
- Design and updated security training materials/packages with assistance from the RSSA to set standards, around a ‘learning outcomes’ principle, ensuring that key security messages are conveyed to IRC staff and visitors
- Provide regular trainings for IRC staff on security preparedness, prevention and response. Training(s) may include Standard Operational Procedures (SOPs); Contingency Plans (CPs); Security Management; Incident Reporting; Prevention and Response Mechanisms; Communications (Equipment -VHF/HF radios; protocols).
- Maintain, review and update the IRC Uganda Security Information package for new staff (orientations for 48hours and 21 days).
Key Working Relationships
Position reports to: Deputy Director of Operations
- Bachelor’s Degree in humanitarian assistance, social work, human rights, international law, social science or related field. Postgraduate degree preferred.
- A minimum of 5 years of non-profit or NGO work experience within international humanitarian assistance programs with demonstrated capabilities in planning, organizing and executing security operations in the field.
- Understanding of humanitarian principles, codes of conduct and ideally, specific sub-sector work linked to NGO field operations contexts
- Substantial and documented, prior experience as a trainer and training skills – the ability to develop, implement, facilitate and impart learning to a wide range of audiences.
- Ability to gain a precise understanding of the various local, regional, country and international policies, operational positions and interactions, providing clear dynamic briefings and analysis of given and unfolding security and political situations when they occur.
- Experience of working in complex humanitarian settings supporting shifting program and partner priorities in emergency or refugee settings.
- Good working knowledge of communications systems (satellite communications, VHF and HF radio) preferred.
- Proficient in MS Office Suite.
- Strong sense of personal integrity.
- Attention to detail.
- Ability to multi-task.
- Good interpersonal and communication skills.
- Team spirit and problem solving abilities.
- Willingness to live and productively work in unstable and/or harsh environments
- Flexibility and adaptability
- Desire to learn
- Excellent written and oral communication skills
- Excellent organization skills with proven ability to manage large amounts of information and prioritize work
- Good facilitation and team-working skills
- Cultural sensitivity
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
- This position is open only to Ugandan nationals.
- Deadline for receiving applications is 20th December 2019.
- Applications will be reviewed on a rolling basis.