Supply and Logistics Assistant

Description of task

Under the direct supervision of Supply and Logistics Manager, the National UN Youth Volunteer will:

1. Support the supply unit to draft tender documents (Requests for Quotations, Invitations to Bid, Requests for Proposals), and assists in the implementation of the tender process;
2. Maintain and update the supplier database;
3. Support the sourcing of relevant suppliers of goods and services, ensures completeness of suppliers’ profiles documentation and communicates with suppliers with regards to adherence to timelines during tendering process etc.;
4. Support evaluations of offers through e.g. preparation of tabulation sheets;
5. Ensure procurement files are up to date and appropriately filed/stored to facilitate easy and quick access as needed;
6. Participate in regular warehouse physical inventory counts;
7. Receive and distributes invoices to relevant programs, monitors invoicing process related to supply function and monitors invoice process with the goal of adherence by all parties;
8. Provide through monitoring and analysis of relevant VISION report support to the monthly clearing of Goods in Transit account;
9. Support the further development of the UNICEF Enterprise Content Management website through identification of most relevant functionality as well as information to be included linked to supply and procurement issues;
10. Assist with technical tasks in support of supply and logistics unit when required;
11. Provide administrative support to the supply and logistics unit when required;
12. Any other related tasks as may be required or assigned by the supervisor.

Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education - Additional Comments:

• Undergraduate degree in Business Administration, Law, Economics, Management, Computing/ICT, Supply Chain Management, Procurement, Logistics or other related fields.

Required experience: Experience remark:

• Demonstrated interest and/or experience in procurement and supply chain management;
• Motivated to contribute towards peace and development and to serve others;
• Good interpersonal, networking and communication skills (oral and written);
• Willingness to contribute and work as part of a team;
• Flexible and open to learning and new experiences;
• Respect for diversity and adaptability to other cultures, environments and living conditions;
• Previous experience as a volunteer and/or experience of another culture, (i.e. studies, volunteer work, internship) would be highly regarded;
• Computer skills (i.e. Word, Excel, PowerPoint, social media, and others);
• A high level of individual responsibility, commitment and initiative;
• Demonstrated understanding of operations relevant to the UN and UNICEF; technical capabilities or knowledge relevant or transferrable to the UN procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented.

Language skills:

• English(Mandatory), Level - Fluent
• Arabic(Mandatory), Level - Working Knowledge

Area of expertise: Logistics and supply management Driving license: No Competencies values:

Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Working in Teams