Grants and Sub-Awards Manager

The IRC Mali is currently looking for a Grants and Sub-Awards Manager to be based in Bamako. The ideal candidate has excellent coordination and networking skills, the capacity to innovate and solve problems efficiently and the ability to work effectively across program teams and other departments.

Under the supervision of the Grants Coordinator, the Grants and Sub-Awards Manager oversees the production of timely amendment requests and reports for submission to donors; is responsible for the good implementation of the IRC partnership procedures (PEERS); provides program and support teams with advice on compliance with donor and IRC regulations; is responsible for management of contract documents in soft and hard copy; and supports the mission to increase the visibility of IRC in Mali.

Major Responsibilities:

• Coordinate the overall IRC Mali Grants Management and Reporting Process through effective channels of internal and external communications

• Ensure timely submission of high-quality reports working closely with management, programs, finance and operations departments

• Ensure ongoing grants are timely tracked with standard IRC tracking tools (e.g. FM01, OTIS)

• Oversee, facilitate and coordinate all aspects of partnership life cycle management, from partner identification, due diligence, project development, agreement, implementation and monitoring through to close-out, coordinating effectively with all program, operations and finance components

• Prepare the documentation required based on the IRC standard minimum requirements and support the grants opening, review and closing meetings

• Maintain a broad and deep understanding of donor policies, regulations and procedures and build this knowledge among programs and operations team members

• Work with program and M&E staff to ensure quality reports are responsive to internal and donor needs

• Provide trainings to Country Office and Field staff on reporting related topics

• Ensure information management and filing system (hard and soft copies) are properly maintained

• Support the Country Director / Deputy Country Director of Programs (DDP) in in-country representation by preparing fact sheets or any type of documents requested

The Grants and Sub-Award Manager’s work will be divided into four primary areas of work: Sub-Awards, Reporting, Compliance/Donor communications and Visibility/Communication and Information management.

• At least 1 year of experience working in project and/or grants management

  Demonstrated Skills and Competencies:

• Prior knowledge of donor regulations (OFDA, USAID, ECHO, Europe Aid, SIDA, etc.)

• Good communicator with strong organizational, time management and analytical skills

• Flexibility to adapt to changing requirements

• Strong writing and editing skills with close attention to detail

Education: Master’s degree or equivalent in international affairs, development or related subject

Language Skills: Fluency in English and French, spoken and written, is essential

Certificates or Licenses: Strong computer skills

Preferred experience & skills:

• International experience with preference in Africa

• IRC experience is an asset

• Excellent inter-personal, cultural and diplomatic skills

• Excellent verbal and written communication skills as well as, an overall ability to be clear and concise in all communications

• Previous successful experience developing projects, writing proposals and reports for public donors

• Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments

Working Environment:  

The Grants and Sub-Awards Manager will be based in Bamako, Mali (phase III – Orange) with a standard office work environment (good internet connection, AC, etc.).

The Grants and Sub-Awards Manager will be provided with shared housing in Bamako. This position in non-accompanied.

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