Finance Associate

Following the Transformation Exercise of 2018 UNDP Egypt has aligned its structure to respond to the Country Programme Document (CPD) 2018-2022 and service model.  The new Structure led by the Resident. Representative consolidates the Programme Team into three thematic clusters, (based on the three outcomes within the new Country Programme i.e.:

• Inclusive Growth and Innovation
• Environment and Climate Change
• Gender Equality

The structure of Operations, led by the Operations Manager, remains overall intact given its appropriateness to meet the operational needs of the programme and other key clients, such as United Nations Agencies.

Post Context

Under the direct guidance and supervision of the Finance Analyst, the Finance Associate ensures effective execution of financial services and processes in the CO on behalf of the office, programmes and clients, and transparent utilization of financial resources. The Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

1.  Provides support for the administration and implementation of programme/operations strategies and plans, focusing on achievement of the following results:

• Full compliance with UN/UNDP rules and regulations and other relevant policies on the financial recording/reporting system and follow-up on audit recommendations;
• Implementation of effective internal controls and proper functioning of a client-oriented, financial resources management system.
• Follow up with the local banks on any issues that may arise.

2. Provides accounting and administrative support to the Finance Unit and performs
Global payroll functions focusing on achievement of the following results:

• Proper control of the supporting documents for payments for UNDP and UN agencies; preparation of all types of vouchers.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas;
• Process payments for seminars and workshops and other entitlements for UN agencies.
• Global payroll processing.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.  Timely response to HQ requests to resolve financial data issues.
• Maintenance of the Accounts Receivables for UN agencies, deposits creation in Atlas and their application to AR direct journals.
• Timely accounts closure
• Timely answering of enquiries from UN agencies with supporting documents.

3.  Ensures functioning of the optimal cost recovery system for UN agencies, focusing on achievement of the following results:

• Recording UNDP Finance services to UN agencies;
• Preparation, follow up, and ensuring proper collection of cost-recovery bills for UNDP finance services provided to UN agencies.

4. Ensures proper CO cash management functioning focusing on achievement of the following results:

• Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements.
• Timely identification and recording of receipts for income application.
• Creation of deals in Atlas.
• Timely and accurate preparation of bank reconciliations for both ZBA & local Bank account.
• Pay Cycle and payments execution/cancellation.

 
5. Ensure Atlas dashboard are always green focusing on achievement of the following results:

• Timely review the report bank to book to ensure it is zero without any difference to investigate
• Timely data cleaning for AP vouchers and AR deposit
• Timely clearing the outstanding checks and Bank Transfer
• Timely review the external transaction to ensure clearing the pending items

 6. Facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Participation in the organization and delivery of training for the UN Agencies on finance.
• Synthesis of lessons learned and best practices in programme finance.
• Sound contributions to knowledge networks and communities of practice

Core

Innovation

Ability to make new and useful ideas work

Level 3: Adapts deliverables to meet client needs

Leadership

Ability to persuade others to follow

Level 3: Proactively seeks and recognizes contributions of others

People Management

Ability to improve performance and satisfaction

Level 3: Appropriately involves team in different stages of work and decision-making

Communication

Ability to listen, adapt, persuade and transform

Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation

Delivery

Ability to get things done while exercising good judgement

Level 3: Takes responsibility for addressing critical situations and delivering core value

Technical/Functional

Operations:

Operational Efficiency

Ability to identify and execute opportunities to improve operational efficiency

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Finance/Accounting:

Accounting (General)

Knowledge of accounting concepts, principles, regulations, and policies and ability to apply to strategic and/or practical situations

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Finance/Accounting:

Budget Management

Ability to support budgetary aspects of work planning process, drawing and management of team budgets

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Education:

University Degree in Finance, Accounting, Business or Public Administration with major Finance /Accounting.  Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage. 

Written Finance Test will be required for shortlisted candidates only.

Experience:

A minimum of 3 years of relevant experience in delivering finance/accounting support and advisory functions in national or international entities is required. 

Language Requirements:

• Proficiency in English.
• Working knowledge of Arabic is highly desirable

Other:

Experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint, etc.) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems

Non-Smoking environment

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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