Legal Assistant (DG-LS-2019-127-LD)

Company Description

At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on http://home.cern.

Job Description

Introduction

Do you have proven first class administrative support skills? Are you a service-oriented professional? Are you experienced in working in a fast-paced legal environment and managing highly confidential matters with accuracy and discretion? CERN, take part!

As part of the Director-General Unit, the Legal Service protects the interests of the Organization in legal matters and ensures that its activities and decisions comply with the applicable legal framework.

Functions

As a Legal Assistant in the Legal Service, you will perform duties under the supervision of the Head of Service. In particular, working closely with a colleague in the Legal Service secretariat, you will:

• Provide personal assistance and administrative support to senior lawyers;
• Answer queries and handle sensitive information appropriately;
• Ensure written communications from the Legal Service meet an appropriate standard;
• Prepare, compile, and/or perform final formatting and editing on, a wide variety of files, documents and litigation briefs;
• Keep legal documentation, including the Legal Service Library, up-to-date;
• Optimise the efficiency of the Legal Service processes;
• Maintain the Legal Service archives;
• Ensure the follow-up and archiving of CERN’s scientific agreements and manage the Legal Service contract database;
• Process succession and vehicular traffic files according to the applicable rules;
• Provide ad hoc administrative support as required for various internal CERN bodies.

Qualifications

• Higher administrative diploma in the field of administration or a related field.
• Paralegal training would be an advantage.

Experience:

• Demonstrated experience as a legal assistant in an international or multilingual environment.
• Paralegal experience would be an advantage.

Technical competencies:

• Text editing and proof-reading.
• Secretarial work.
• Use of Office software packages: experience with electronics document management systems.
• Paralegal work / preparation of legal documents.

Behavioural competencies:

• Working in teams: building and maintaining constructive and effective work relationships.
• Demonstrating flexibility: adapting quickly and resourcefully to shifting priorities and requirements.
• Achieving results: delivering high quality work on time and fulfilling expectations.
• Communicating effectively: ensuring that information, procedures and decisions are appropriately documented.
• Managing self: working well autonomously; taking on activities and tasks without prompting.

Language skills:

• Spoken and written English and French: ability to understand and speak both languages in professional contexts as well as the ability to prepare/draft and/or translate accurate texts in both languages.

Additional Information

Eligibility and closing date:

Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.

This vacancy will be filled as soon as possible, and applications should normally reach us no later than 19.01.2019.

The ideal start date would be in April 2020.

Employment Conditions

Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.

Job grade: 3-4

Job reference: DG-LS-2019-127-LD

Benchmark Job Title: Personal/Team Assistant

Please make sure you have all the documents needed to hand as you start your application, as once it is submitted, you will not be able to upload any documents or edit your application further