Background: IRC is committed to ambitious leadership, innovation and creative partnerships. South Sudan, an independent nation since 9 July 2011, is emerging from decades of brutal civil war rooted in disputes over religion, ethnicity, resources, governance and self-determination. The security situation remains fragile and the operational context is meaningful. IRC has been in South Sudan since 1989 and currently operates in Northern Bahr el Ghazal, Lakes, Unity, and Central Equatoria States.
Job overview: The HPF Coordinator will provide day-to-day oversight of IRC led Health Pooled Fund 3 project in Lot 21 (Koch, Leer, Mayendit and Panyijar) and Lot 17 (Aweil East). He/ She is the focal point for all HPF related project implementation, coordination, donor reporting and grants & Partnership management. He/ She is responsible for capacity-building efforts of front line health staff, project implementation by IRC and County Health Department (CHD) staff.
Major responsibilities:
•You will lead the implementation of the HPF funded projects and meet the goals and objectives on time while maintaining the overall standard quality expected of IRC Health programs.
•You will support the Lot Health managers to develop and enforce program procurement plans and spending plans for each supported County while ensuring continued services delivery and that the health committees are functional in each PHCC.
•You will support the development of supportive supervision plans by each Lot Health managers and other program staff and ensure robust support supervision to CHD staff.
•Develop together with managers the training plans and capacity building opportunities for frontline health staff based on identified training needs.
•Lead pharmaceutical forecasting/management, procurement of medical supplies and equipment and consumption reporting in all project sites.
•Ensure timely last mile delivery of all medical supplies and proper storage, warehousing and stock management at pharmaceutical warehouses and health facility drug stores.
•Review Budget vs. Actual expenditure for the HPF grants on a monthly basis and take necessary corrective actions to ensure correct Burn rates of each grant
•Support Quality Improvement Plan for IRC led HPF Program and support CHDs to develop Quality Improvement Teams in all IRC led HPF project sites
•Support the roll out of the the Boma Health Initiative (BHI) in supported program locations to advance Community health priorities and standard practices.
•Support grants management and ensure spending plans across all grants in line with donor compliance.
•Shall work with IRC partners in the Lots to ensure seamless and coordinated program management through facilitating regular program review meetings with partners and provide regular updates to the supervisor.
•Together with the M&E teams, you will support data collection, data compilation, timely preparation and submission of all external and internal reports including weekly integrated diseases surveillance reports (IDSR), Monthly narrative technical and financial reporting, donor's reports and other associated weekly, biweekly, monthly, quarterly, final and special reports.
•Coordinate requests and support the project team to provide updates and engage in donor liaison through quarterly review meetings and any other avenues as prescribed by the donor.
•Take up any other roles as assigned by the supervisors.
Key Working Relationships
Position Reports to: Senior Health Coordinator
Indirect/Technical Reporting: N/A
Position directly Supervises: Lot Manager (Lot 21) and Lot Manager (lot 17)
Key Internal Contacts:
•Country Program: MCH Coordinator, senior Grants Manager, Senior Health M&E Manager, M&E Coordinator, Nutrition Coordinator.
Key External Contacts: CHD, National and State Ministry of Health (MoH), HPF, Health cluster and coordinating bodies, UN agencies, donors, and other partners.
