Internship - Protocol, Events and Visits Unit, Registry
The Hague (Netherlands)
19342 | Registry
|Organisational Unit:||Protocol, Events and Visits Unit, Registry|
|Duty Station:||The Hague - NL|
|Contract Duration:||6 months|
|Deadline for Applications:||31/12/2020|
Under the supervision of the Head, Protocol, Events and Visits Unit (PIOS, Registry), the incumbent will be able to participate in the daily activities of the work of the Unit with a special focus on the preparation and organisation of daily group visits to the International Criminal Court as well as the receiving of the general public attending the hearings of the Court.
The incumbent will also have the opportunity to assist with the preparation and organisation of (high level) visits to the Court, ad hoc meetings and special events such as ceremonies at the Court, and assist with the calendar of conferences and meetings. She/he will assist in maintaining the documentation distribution system, as well as deal with incoming correspondence.
Duties and Responsibilities
More specific duties are assisting with the daily tasks of the Unit such as:
- Provide support with queries and requests from visitors at the information desk of the public area.
- Assist on receiving and processing applications for general information visits to the ICC.
- Schedule general information visits and welcome groups upon arrival by providing the first introductory presentation.
- In case of special events, conferences or ceremonies, assist the Unit in the preparations and organization; assist in making logistical arrangements including booking conference rooms, requesting IT services, catering, transportation, parking, preparation and distribution of relevant information materials.
- Support with administrative tasks such as informing Security of scheduled visits and names of visitors.
- Welcome visitors in the public area of the Court and, in the occasion of ceremonies, escort them to their seat in accordance with the rules of protocol.
- Maintain records of visits and events and maintain statistics to serve as indicators to measure the impact of these activities.
- Prepare and distribute ICC documentation, assist in maintaining an accurate inventory of stock available and anticipate needs for printing.
- Assist with other duties as required.
All Candidates must have a degree or be in the final stages of their studies at a recognised university. Candidates are expected to have a very good record of academic performance.
Internship placements focus on candidates in the early stages of their professional careers therefore; practical experience is not an essential prerequisite for selection. However, practical experience that is relevant to the work of the Unit may be considered an asset.
Knowledge, Skills and Abilities:
- Able to adapt to multicultural and multilingual working environments.
- Possesses strong teamwork skills (listens, consults and communicates proactively).
- Good communication skills including confidence in public speaking.
- Has acquired a good standard of computer skills (including Microsoft Office applications).
Knowledge of Languages:
Proficiency in one of the working languages of the Court, French or English, is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish), or of Dutch or German languages is an asset.
In line with the ICC’s efforts to improve geographical representation among staff, nationals of the countries listed below are strongly encouraged to apply.
Non-represented or under-represented countries at the ICC as of 30 November 2019: Afghanistan, Andorra, Antigua and Barbuda, Austria, Bangladesh, Barbados, Belize, Bolivia, Brazil, Bulgaria, Burkina Faso, Cambodia, Cabo Verde, Central African Republic, Chad, Chile, Comoros, Congo, Cook Islands, Costa Rica, Cyprus, Czech Republic, Denmark, Djibouti, Dominica, Dominican Republic, El Salvador, Estonia, Fiji, Gabon, Germany, Grenada, Guyana, Guatemala, Honduras, Hungary, Iceland, Japan, Jordan, Latvia, Liberia, Liechtenstein, Lithuania, Luxembourg, Madagascar, Malawi, Maldives, Malta, Marshall Islands, Mauritius, Mexico, Montenegro, Namibia, Nauru, North Macedonia, Norway, Panama, Paraguay, Republic of Korea, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Seychelles, Slovakia, Suriname, Sweden, Switzerland, Tajikistan, Timor-Leste, Tunisia, Uruguay, Vanuatu, Venezuela, Zambia.
Please note that the ICC is not able to provide all participants in the Internship and Visiting Professional Programme with remuneration, nor is it possible to provide reimbursement for expenses incurred during the internship or visiting professional placement.
Applicants should therefore be able to support themselves for the duration of their internship or placement.
Limited funding may, however, be available through the ICC’s Trust Fund for the Development of Interns and Visiting Professionals, which receives donations from States Parties and other donors to fund nationals of States Parties from developing regions. These donations are equally divided between the four Organs of the Court.
If funding is available, the Human Resources Section shall assess a candidate’s eligibility in accordance with the terms of reference of the Trust Fund as agreed by the donors.
In order to be eligible, the applicant must, among other criteria, be a national from a country that is a State Party to the Rome Statue and appears on the United Nations Statistics Division’s list of developing regions.
Candidates eligible for funding shall receive detailed information and further instructions after the selection process is finalized. Stipends will always be agreed at the time of offering the internship. No funding will be provided at a later stage.