Project Coordination Assistant

Description of task

The UN volunteer will be based in the Project Management Office, located in the Beijing Volunteer Service Federation office. Under the primary supervision of the National Programme Manager ( NPM ) and working closely with UNV China office and the PMO staff, the UN Volunteers will undertake the following tasks:

Assisting NPM with results oriented project management and implementation.

• Assist in planning of the project implementation including the development of the annual work plans, terms of references and other project management documents as needed

• Provide hands-on planning and support to the implementation of project activities

• Ensure monitoring of timeliness and quality of project implementation

• Prepare financial reports and disbursement plan within timely framework

• Prepare various reports to summarize the key progress/suggestions for adjustment by referring to outputs and activities

• Draft quarterly and yearly progress reports to be submitted to UNV and CICETE offices

• Other related tasks assigned by NPM

Facilitating Monitoring and communication among key partners and participating volunteering involving organizations.

• Maintain regular project reporting mechanism through daily communication and monthly project meetings arrangement between PMO, CICETE and UNV

• Develop and implement the M&E framework to ensure regular, mid-year and year end monitoring and evaluation by aligning with project outputs and results and make technical suggestions on adjustment

• Ensure internal communication with other departments located in BVF and within Beijing Youth League for effectively planning and implementing project activities

• Maintain regular communication between CICETE, UNV and other key stakeholders on project financial management and respond promptly to requests for budget preparation, budget revision and project financial reporting

Facilitating the management of knowledge products and multilateral knowledge sharing and learning

• Collect, analyze and compile relevant data, information in the areas and contribute to the international and cross-country learning and sharing initiatives

• Coordinate among academia, UNV and local partners in the drafting of volunteerism-related report and compile policy recommendations and conduct research on international partner-ships and cooperation

• Facilitate the organization of international conference/forum to support multilateral knowledge ex-changes and experience sharing

• Support the translation in both Chinese and English for key events, publication, daily communication with UNV HQ and Regional offices as well as other ad hoc translation work

• Develop PMO advocacy strategy to promote the project results and youth engagement for over-seas volunteering programme through new social media platform, websites, etc.

Furthermore, UN Volunteers are encouraged to:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark IVD);

• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;

• Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;

• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;

• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;

• Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education - Additional Comments:

• Bachelor or higher degree in communications, social work, international relations, public Administration or any related field;

• Good command of English and Chinese, written and oral;

• Working experience with government partners, civil society is highly preferred;

• Knowledge in managing development projects in financial, technical and administrative aspects is a great asset;

• Demonstrates ability to effective maintain relationships with different stakeholders including government agencies, academia, international and national volunteer organizations;

• Innovative forward thinking, sound coordination and organizational skills, teamwork;

Required experience: 24 Months Experience remark:

• At least 2 year relevant work experience, preferably at the national or international level in the formulation, implementation, and monitoring of development projects;

• Previous experience with the UN system and government agencies, including solid knowledge of UNDP/UNV programme and operations policies and procedures an asset.

Language skills:

• Chinese(Mandatory), Level - Fluent
• English(Mandatory), Level - Fluent

Area of expertise: Development programme/project administration, Volunteer programmes and volunteer management, Community participation and development Area of expertise details:

• Familiar with programme management, previous experiences of international programme management would be highly preferred;

• Strong oral and written communication and presentation skills,

• Strong relationship building skills with internal and external counterparts;

• Strong organizational skills;

• Consistently approaches work with energy and a positive, constructive attitude;

• Demonstrates openness to change and ability to manage complexities.

• good computer skills;

Driving license: No