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Publishing Liaison Officer (P2)

Vienna (Austria)

  • Organization: IAEA - International Atomic Energy Agency
  • Location: Vienna (Austria)
  • Grade: P-2, International Professional - Internationally recruited position - Junior level
  • Occupational Groups:
    • Nuclear Technology
    • Administrative support
    • Communication and Public Information
    • External Relations, Partnerships and Resource mobilization
  • Closing Date: 2020-02-19

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Organizational Setting

One of the main functions assigned to the IAEA by its Statute is to foster the exchange of scientific and technical information and the dissemination of knowledge in the nuclear field among Member States. To facilitate the effective exchange and dissemination of information relevant to the IAEA's work and mandate, the Division of Conference and Document Services coordinates and supports the implementation of these activities for its users and clients, both internal and external, by organizing meetings and conferences, issuing documents in the six official IAEA languages, i.e. Arabic, Chinese, English, French, Russian and Spanish, and editing, printing and distributing publications.The IAEA has an extensive publishing programme, implemented by its Publishing Section, which produces a wide range of publications on nuclear related issues in both print and electronic formats. Inputs in the form of manuscripts of scientific/technical publications, advocacy items, electronic publishing requests and graphic design proposals originating from all parts of the house are handled by the Publishing Section.


Main Purpose

Under the supervision of the Section Head, the he Publishing Liaison Officer (PLO) provides professional support and assistance to in-house clients for the efficient preparation and submission of IAEA scientific/technical manuscripts according to the IAEA's publishing policies, rules and guidelines; He/she is responsible for working with all stakeholders to ensure that scientific/technical manuscripts submitted to the Publications Committee (PC) are at the required quality and in line with any clearance requirements. The Publishing Liaison Officer acts as a coordinator, referring clients to competent sources of information on such issues as publishing and printing options and costs, graphic design requirements, editing practices, layout and formatting, printing operations, web posting, marketing activities or targeted dissemination efforts.


Role

The Publishing Liaison Officer is a facilitator, ensuring effective communication and smooth interaction between the Publishing Section and its stakeholders throughout IAEA, providing a transparent explanation of all publishing and printing processes; a client service representative with responsibility for the efficient running of key stages in the publishing workflow, particularly advance publishing information. In addition, he/she is responsible for helping to ensure that relevant publishing policies, rules and guidelines are applied in a consistent manner. As secretary to the Publications Committee the Publishing Liaison Officer coordinates the meetings, manages the peer review of the manuscripts and, through collaboration with relevant stakeholders, ensures that the material submitted meets the requirements of the Committee regarding style, quality and appropriateness.


Functions / Key Results Expected

  • Provide information and facilitate professional support for the preparation of scientific/technical publications including to provide clients with information regarding IAEA publishing policies, rules, guidelines and procedures for scientific / technical manuscripts and other publications, including the proper submission of materials for approval by the Publications Committee.
  • Refer clients to competent sources of information on such issues as publishing and printing options and costs, graphic design requirements, editing practices, layout and formatting, printing operations, web posting, marketing activities or targeted dissemination efforts.
  • Work in collaboration with colleagues to coordinate and finalize the Publishing Section’s Advanced Publication Advice (APA) service for selected publications.
    Coordinate and develop publishing information materials (e.g. brochures, flyers, web pages) and work with the team responsible for coordinating training and briefing events to promote the range and nature of the services offered by the Publishing Section.
  • Solicit and evaluate client feedback using surveys and other means of assessment for the purpose of measuring levels of customer satisfaction; contribute to the revision of the IAEA's publishing policies and practices, if deemed appropriate as a result of client feedback.
  • Check all required information related to publications is complete before submission to the PC.
  • Serve as Secretary of the Publications Committee, organizing the agenda, confirming that all publication proposals have been cleared as required, coordinating the peer review process of manuscripts and other materials, preparing and distributing the minutes of PC meetings and tracking the implementation of all PC decisions.
  • Serve as Assistant Secretary of the Publishing Policy Board (PPB), supporting the preparation of agenda items, keeping the minutes of PPB meetings and facilitating the implementation of PPB decisions.
  • The PLO will al so provide cover for other publishing colleagues working in similar roles, to ensure continuity of services during peak times and vacation periods.

Competencies and Expertise

Core Competencies

Name Definition
 
Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.
 
Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
 
Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
 
Teamwork Actively contributes to achieving team results. Supports team decisions.

Functional Competencies

Name Definition
 
Client orientation Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.
 
Commitment to continuous process improvement Identifies opportunities for process, system and structural improvement as well as improving current practices, increasing effectiveness and achieving efficiency gains. Actively supports the application of sound quality management standards and process improvement.
 
Judgement/decision making Consults with supervisor/manager and makes decisions in full compliance with the Agency’s regulations and rules.

Required Expertise

Function Name Expertise Description
     
Publishing Scientific and Technical Publishing Knowledge of Scientific and Technical publication, particularly in context of the IAEA publications programme.

Asset Expertise

Function Name Expertise Description
     
Publishing Peer Review Knowledge of the basic peer review system required to manage throughput of manuscripts for publications.

Qualifications, Experience and Language skills

  • University degree in English or relevant scientific area or business.
  • Minimum two years of relevant experience in the publishing environment required. A background in an international environment is an asset.
  • Experience directly related to commissioning or development of scientific/technical materials or proven experience in dealing with originators of scientific and technical publications in a complex international setting.
  • Experience of working with diverse groups and managing conflicting priorities to deliver a high level of customer service.
  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, English, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $47322 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 18881, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance


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Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\:
Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process
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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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