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Head of Agency Infrastructure & Facilities Management (AIFM)

Brussels

  • Organization: EUROCONTROL - Supporting European Aviation
  • Location: Brussels
  • Grade: Mid/Senior level - AD9-10-11-12, Open to citizens of ECTL's 41 Member States
  • Occupational Groups:
    • Architecture, Building and Property Management
    • Infrastructure and Urban-Rural development
    • Managerial positions
    • General administration
  • Closing Date: Closed


  • Function title: Head of Agency Infrastructure & Facilities Management (AIFM)

  • Reference: NOC-HR-2019-AD/173

  • Location: Brussels

  • Nature of competition: Internal and external competition

  • Applicable regulations: Staff regulations

  • Grades for publication: AD12

  • Type of post: Administrator (AD5-AD12)

  • Number of posts: 1

  • Duration: 5 Year(s)

  • Security clearance: EU/NATO SECRET

  • Directorate/Service: HRS/AIFM - Agency Infrastructure & Facilities Management

  • Competition publication date: 19/12/2019

  • Competition closing date: 23/01/2020 (23:59 Brussels time)

  • Reserve list: Applicable - See details in the "Useful information" section

Your team

Within the Division Human Resources and Agency Services,  the Agency Infrastructure & Facilities Management provides technical infrastructure, facilities management and logistics services (except for the Maastricht Upper Airspace Centre).

Your role

Your role will be to:



  • manage the activities and resources (budget and personnel) of the Agency Infrastructure & Facilitates Management service and define the goals and priorities of the service;

  • operate and ensure the Agency technical infrastructure and delivery of technical facilities services to the user community in accordance with safety and environmental requirements and standards;

  • provide an H24D7 technical support to the Agency core business and mission critical activities;

  • provide an efficient energy management tending to reduce the environmental impact and the carbon footprint of the Agency;

  • execute support services and manage various service contracts (catering, cleaning, waste management, green areas, multiservice activities, office supplies, shuttle services);

  • provide soft and hard facilities management for buildings, installations and infrastructure maintenance for headquarters and external sites in Luxembourg and France;

  • ensure supply and manage the headquarters’ stores, and manage the stock services and inventory;

  • review and optimise existing arrangements for the technical infrastructure, providing space and office management, furniture and office equipment procurement, and asset and inventory management;

  • ensure pre-press, printing, mail and messenger services;

  • provide, maintain and improve conference facilities;

  • deliver the Agency transport and mobility services and assist with VAT free car purchases;

  • perform any other task in line with the main purpose of the job.

Required qualifications, experience & competencies


  • Master’s degree in a relevant domain (e.g. Facility Management, Engineering, Electricity, HVAC, etc.) or relevant professional training in Facility Management, Electricity, HVAC, etc. of an equivalent level;

  • Relevant certification in Facility Management, Electricity, HVAC, etc. would be an advantage;

  • Internal candidates should check on the intranet to see what level of in-house experience is considered equivalent to educational qualifications where appropriate;

  • A minimum of 14 years’ relevant professional experience;

  • Experience and proficiency in facilities management, electrical systems, Heating, Ventilation, Air Conditioning (HVAC), Building Management Systems (BMS), etc;

  • Experience in contract management;

  • Project Management skills;

  • Managing people: Encourages development as support to business objectives;

  • Quality focus: Deploys quality best practices in business activities;

  • Communication: Adapts communication to different situations and audiences;

  • Problem solving: Solves complex problems and provides effective solution;

  • Planning & Organising: Applies planning principles to achieve business objectives;

  • Ability to work in a multinational and multicultural environment;

  • Professional conduct in line with the corporate behaviours of the Agency, i.e. result-driven, readiness to change, customer focus, integrity and team-player approach;

  • The working languages of the Agency are English and French. For this particular post, a thorough knowledge of French (oral/written) and a satisfactory knowledge of English are required.

Useful information


  • Applications will be accepted from nationals of EUROCONTROL Member States only. At the closing date of the notice of competition, internal candidates must have completed their probationary period.

  • This is an appointment for a determined period of 5 Year(s). It could be extended up to a maximum of 9 years or converted into an undetermined contract. Before being established in the post, the external candidate will be requested to provide certified copies of his/her degrees and successfully serve a probationary period of 9 months.

  • Internal candidates appointed to an established post or for an undetermined period: If successful, the staff member will be appointed under the conditions set out above, while maintaining the previous terms of employment regarding his/her appointment (whether for an undetermined period or to an established post). At the end of the period of  employment as mentioned above, if the assignment to this post is not extended or its duties do not become of a lasting nature, the staff member will, in accordance with the service regulations, be transferred to another post corresponding to his/her last type of post, grade and function group.

  • Internal candidates appointed for determined period: If successful, the person will continue his/her current type of appointment if compliant with duration limits laid down in Annex Xb of the Staff Regulations/General Conditions of Employment.

  • This post entails management activities. Established staff members will therefore have to serve a probationary period of 9 months. This period may be shortened to 6 months if the successful candidate is appointed following a competition preceded by a previous temporary assignment to the post for which s/he was selected. The Director General may also decide not to make subject to this provision if an official has previously been assigned to a similar post for a period of 2 years or more.

  • The successful candidate shall be appointed at the grade in the function group and to the type of post indicated in the vacancy notice, or, if a group of grades has been published, in principle at the basic grade.

  • In case of reserve list: Suitable candidates, however not selected to fill the post, will be placed on a reserve list for similar functions. The period of validity of reserve list is 1 year from the approval of the selection board’s recommendations.

  • Information on salary and benefits can be found on the web page: http://jobs.eurocontrol.int/what-we-offer

  • EUROCONTROL is committed to non-discrimination and equal opportunities. In the event of equal merit, preference may be given to the applicant from to the under-represented diversity characteristics in order to complement diversity of teams and rebalance the workforce.

This vacancy is now closed.
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